HP Jornada 540 Series Pocket PC Users Guide

							Chapter 5 | Configuring your HP Jornada | 67 
 
 
 
The HP home menu screen 
Start menu  
You can also add or remove programs from the Start menu to make it easier 
to access the programs you use most.  
To add a program to the Start menu 
1. On the Start menu, tap Settings, and then tap Menus. 
2. On the Start Menu tab, select the check box for the program you 
want to add. 
 
The Start Menu tab displays only the programs stored in the Start Menu 
folder on your HP Jornada. If you do not see a particular program listed, use 
File Explorer to move the program to the Start Menu folder. 
New menu 
You can also add or remove programs from the New menu to make it easier to 
create documents in common programs.   
						

							68 | HP Jornada 540 Series User’s Guide     
 
To add a document to the menu 
1. On the Start menu, tap Settings, and then tap Menus. 
2. On the New Menu tab, select the Turn on New button menu check 
box, and then select the document types you want to appear on the 
menu.  
Adding or removing programs 
Installing programs 
You can add even more functionality to your HP Jornada by installing 
additional software and programs. A wide variety of software is available for 
Windows for Pocket PC, ranging from custom business applications and 
system utilities to games and entertainment. Some programs are available on 
the CD-ROMs included with your HP Jornada. Other programs are available 
from software vendors or on the Web.  
 The only programs that will run on your HP Jornada are those designed 
specifically to run on Windows for Pocket PC. You cannot run programs 
designed for Windows 95 or Windows NT on your HP Jornada. In addition, 
you may need a version of the program designed specifically for the SH3 
processor.  
 
Install software to your HP Jornada by first loading the installation files onto 
your desktop PC, and then using ActiveSync or running the Application 
Manager.  
To install programs 
1.  Download the software program or installer from the Web to your 
desktop PC. 
–or– 
Insert the floppy disk or compact disk into the appropriate drive on 
your desktop PC. 
2.  Connect your HP Jornada to your desktop PC. 
3.  If the program includes an installer program (typically named 
Setup.exe or Install.exe), double-click the installer program on the 
desktop PC. The installer program copies the necessary files to the 
HP Jornada. 
  
						

							Chapter 5 | Configuring your HP Jornada | 69 
 
 
 If the program does not have an associated installer or setup program, drag 
the program file (typically an *.exe file type) to the HP Jornada icon in the 
ActiveSync window. If the No Converter Selected dialog box appears, tap 
OK to copy the file without conversion. Software installed in this way may not 
appear on the Remove Programs list, and you may have to delete the 
program manually if you wish to remove it from the HP Jornada.  
 
To add programs with Application Manager 
1.  Connect the HP Jornada to your desktop PC, and then open the 
ActiveSync window. 
2. On the Tools menu in the ActiveSync window, click Add/Remove 
Programs. 
3.  Select the check box for the program you want to add. 
Removing programs 
To free storage memory on your HP Jornada, you can remove programs you 
no longer use. Only programs you have added can be removed; that is, only 
programs that are stored in RAM. The pre-installed programs—programs 
stored in ROM—cannot be removed; however, these programs do not use 
storage memory. 
To remove a program 
1. On the Start menu, tap Settings.  
2. On the System tab, tap Remove Programs. 
3.  Select the program in the list, and then tap Remove.  
 
 If the program does not appear in the list of installed programs, use File 
Explorer on your device to locate the program, tap and hold the program, and 
then tap Delete on the pop-up menu.  
  
						

							| 71 
 
 
6 | Microsoft Pocket 
Outlook 
Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and 
Notes. You can use these programs individually or together. For example, 
e-mail addresses stored in Contacts can be used to address e-mail messages 
in Inbox.  
Using ActiveSync, you can synchronize information in Microsoft Outlook or 
Microsoft Exchange on your desktop PC with information in Pocket Outlook on 
your HP Jornada. Each time you synchronize, ActiveSync compares the 
changes you made on your device and desktop PC and updates both 
computers with the latest information. For information on using ActiveSync, 
see ActiveSync Help on your desktop PC. 
In this chapter, you will learn to: 
• Schedule appointments and meetings using Calendar. 
• Keep track of friends and colleagues using Contacts. 
• Keep a to-do list in Tasks. 
• Capture thoughts and ideas with Notes. 
  
						

							72 | HP Jornada 540 Series User’s Guide     
 
Calendar: scheduling appointments 
and meetings 
Use Calendar to schedule appointments, including meetings and other events. 
You can check your appointments in one of several views (Agenda, Day, 
Week, Month, and Year) and easily switch views by using the View menu. 
 
The Day view in Calendar  
When you tap an appointment in Calendar, a summary screen of the 
information you entered is displayed. Tap the top portion of the summary 
screen to change the appointment information. 
 
 You can customize the Calendar display, for example, changing the first day o
f
the week, by tapping Options on the Tools menu.  
 
To create an appointment 
1.  In Day or Week view, tap the desired date and time for the 
appointment.  
						

							Chapter 6 | Microsoft Pocket Outlook | 73 
 
 
2. Tap New. 
3.  Using the Input panel, enter a description and a location for the 
appointment.  
4.  If needed, tap the date and time to change them. 
5.  Enter other desired information. (You may need to hide the Input 
panel to see all available fields.) 
6.  To add notes, tap the Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see the Notes: 
capturing thoughts and ideas section later in this chapter. 
7.  When you are finished, tap OK to return to the calendar.  
 
 If you select Remind me in an appointment, your HP Jornada will remind you 
according to the options you set in the Sounds & Reminders control panel. 
 
 
Creating meeting requests 
You can use Calendar to set up meetings with users of Outlook or Pocket 
Outlook. A meeting notice is created automatically and sent either when you 
synchronize Inbox or when you connect to your e-mail server. Indicate how 
you want meeting requests sent by tapping Tools and then Options. If you 
send and receive e-mail messages through ActiveSync, select ActiveSync. 
To schedule a meeting 
1.  Create an appointment. 
2.  In the appointment details, hide the Input panel, and then tap 
Attendees. 
3.  From the list of e-mail addresses you have entered in Contacts, 
select the meeting attendees.  
 
The meeting notice is created automatically and placed in the Outbox folder. 
For more information on sending and receiving meeting requests, see 
Calendar Help and Inbox Help on your HP Jornada. 
Contacts: tracking friends and 
colleagues 
Contacts maintains a list of your friends and colleagues so that you can easily 
find the information you are looking for, whether you are at home or on the 
road. Using the infrared port on your HP Jornada, you can quickly share 
Contacts information with other Windows-powered devices.  
						

							74 | HP Jornada 540 Series User’s Guide     
 
 
The Contacts list 
When you tap a contact in the Contact list, a summary screen of the 
information you have entered is displayed. 
 
 To change the way contacts are displayed in the list, tap Tools and then 
Options.  
 
To create a contact 
1. Tap New. 
2.  Using the Input panel, enter a name and other contact information. 
You will need to scroll down to see all available fields. 
3.  To assign the contact to a category, scroll to and then tap 
Categories. Select a category from the list. In the Contact list, you 
can display contacts by category. 
4.  To add notes, tap the Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see the Notes: 
capturing thoughts and ideas section later in this chapter. 
5.  When finished, tap OK to return to the Contact list.  
						

							Chapter 6 | Microsoft Pocket Outlook | 75 
 
 
Exchanging contacts with other devices 
You can exchange contacts with colleagues who have Windows-powered 
devices (such as a Pocket PC or Handheld PC) or Palm devices (such as the 
Palm III series, Palm V, and Palm VII). The PeaceMaker program enables you 
to exchange one or more selected contacts, or to send a pre-selected contact 
(for example your personal business card).  
To send a contact to another device 
1.  In Contacts, tap and hold the contact you want to send. 
2.  On the pop-up menu, tap the appropriate command: 
• To send a card to a Windows-powered device, tap Send via 
Infrared. 
• To send a card to a Palm device, tap Beam Selected, and then 
tap Send Contacts. 
3.  Align the infrared port on your HP Jornada with the infrared port on 
the receiving device. 
To exchange your personal business card 
1.  In Contacts, tap and hold any contact. 
2.  On the pop-up menu, tap Card Exchange. 
3.  If you have not designated a contact to send, tap Select Card, and 
then browse your contact list to select your own contact information. 
4.  Align the infrared port on your HP Jornada with the infrared port on 
the receiving device, and then tap Send Business Card. 
Tasks: keeping a to-do list 
Use Tasks to keep track of what you have to do. In the Task list, overdue 
tasks are displayed in red. When you tap a task in the Task list, a summary 
screen of the information you entered is displayed.  
						

							76 | HP Jornada 540 Series User’s Guide     
 
 
The Task list 
 To change the way information is displayed in the list, tap Tools and then 
Options.  
 
To create a task 
1. Tap New. 
2.  Using the Input panel, enter a description. 
3.  You can enter a start date and due date or enter other information by 
first tapping the field. If the Input panel is open, you will need to hide 
it to see all available fields. 
4.  To assign the task to a category, tap Categories, and then select a 
category from the list. (In the Task list, you can display tasks by 
category.) 
5.  To add notes, tap the Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see the Notes: 
capturing thoughts and ideas section later in this chapter. 
6.  When finished, tap OK to return to the Task list.