HP Jornada 540 Series Pocket PC Users Guide

							Chapter 6 | Microsoft Pocket Outlook | 77 
 
 
 To quickly create a task with only a subject, tap Entry Bar on the Tools menu. 
Then, tap Tap here to add a new task and enter your task information.  
 
Notes: capturing thoughts and ideas 
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers 
with Notes. You can create a written note or a recording. You can also include 
a recording within a note. If a note is open when you create the recording, it 
will be included in the note as an icon. If the note list is displayed, it will be 
created as a stand-alone recording. 
 
The Notes list 
To create a note 
1. Tap New. 
2.  Create your note by writing, drawing, typing, and/or recording. For 
more information about using the Input panel, writing and drawing on 
the screen, and creating recordings, see the Entering information 
section in chapter 2.  
						

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7 | Companion 
programs 
Your HP Jornada includes Microsoft Windows for Pocket PC, as well as 
programs from other vendors. The Pocket PC software includes Microsoft 
Pocket Word, Microsoft Pocket Excel, Microsoft Money, Microsoft Windows 
Media Player for Pocket PC, and Microsoft Reader. Third-party programs 
include OmniSolve from Landware. This section provides an overview of these 
programs and enough information to get you started. For complete instructions 
on using a program, refer to online Help for that program.  
In this chapter you will learn about: 
• Microsoft Pocket Word. 
• Microsoft Pocket Excel. 
• Microsoft Money 2000 for Pocket PC. 
• Microsoft Windows Media Player for Pocket PC, MusicMatch JukeBox, 
and Windows Media Manager. 
• Microsoft Reader. 
• Landware OmniSolve financial calculator.  
						

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Microsoft Pocket Word 
Microsoft Pocket Word works with Microsoft Word on your desktop PC to give 
you easy access to copies of your documents. You can create new documents 
on your HP Jornada, or you can copy documents from your desktop PC to 
your Pocket PC. Synchronize documents between your desktop PC and your 
HP Jornada regularly so that you have the most up-to-date content in both 
locations.  
To use Pocket Word 
1. On the Start menu, tap Programs, and then tap the Pocket Word 
icon. 
2.  Tap the name of a document in the file list. 
–or– 
Tap New to open a blank document.  
 
 To open a template rather than a blank document, select a template for new 
documents. On the Tools menu, tap Options, and then browse to select the 
default template. When you tap New, the template appears with appropriate 
text and formatting already provided.  
 
You can open only one document at a time; when you open a second 
document, you will be asked to save the first. You can save a document you 
create or edit in a variety of formats, including Pocket Word (.psw), Rich Text 
Format (.rtf), and Plain Text (.txt). 
You can enter information in Pocket Word in four modes: writing, drawing, 
typing, and recording. Use the View menu to switch between modes. Each 
mode has its own toolbar, which you can show and hide by tapping the 
Show/Hide Toolbar button on the Command bar. 
• Typing Mode. Use the Input panel to enter typed text into the document 
with either the soft keyboard or the Character Recognizer. For more 
information on entering typed text, see the Entering information section 
in chapter 2. 
• Writing Mode. In writing mode, use your stylus to write directly on the 
screen. Ruled lines are displayed as a guide, and the zoom magnification 
is greater than in typing mode to allow you to write more easily. For more 
information on writing and selecting writing, see the Entering information 
section in chapter 2. 
  
						

							Chapter 7 | Companion programs | 81 
 
 
 Written words are converted to graphics (metafiles) when a Pocket Word 
document is converted to a Word document on your desktop PC.  
 
• Drawing mode. In drawing mode, use your stylus to draw on the screen. 
Gridlines appear as a guide. When you lift your stylus off the screen after 
the first stroke, you’ll see a drawing box indicating the boundaries of the 
drawing. Every subsequent stroke within or touching the drawing box 
becomes part of the drawing. For more information on drawing and 
selecting drawings, see the Entering information section in chapter 2. 
• Recording mode. Use recording mode to embed a recording into your 
document. Recordings are saved as .wav files. For more information on 
recording, see the Entering information section in chapter 2. 
Tips for working in Pocket Word 
• You can change the zoom magnification by tapping View and then Zoom. 
Then select the percentage you want. Select a higher percentage to enter 
text and a lower one to see more of your document. 
• If you are opening a Word document created on a desktop PC, select 
Wrap to Window on the View menu so that you can see the entire 
document. 
Microsoft Pocket Excel 
Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give 
you easy access to copies of your workbooks. You can create new workbooks 
on your device, or you can copy workbooks from your desktop PC to your 
device. Synchronize workbooks between your desktop PC and your device so 
that you have the most up-to-date content in both locations. Pocket Excel 
provides fundamental spreadsheet tools, such as formulas, functions, sorting, 
and filtering, which enable you to create simple workbooks, such as expense 
reports and mileage logs.  
To use Pocket Excel 
1. On the Start menu, tap Programs, and then tap the Pocket Excel 
icon. 
2.  Tap the name of a workbook in the file list. 
–or– 
Tap New to open a blank workbook.  
  
						

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 To open a template rather than a blank workbook, select a template for new 
workbooks. On the Tools menu, tap Options, and then browse to select the 
default template. When you tap New, the template appears with appropriate 
text and formatting already provided.  
 
You can open only one workbook at a time; when you open a second 
workbook, you will be asked to save the first. You can save a workbook you 
create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel 
(.xls). 
Tips for working in Pocket Excel 
• View in full-screen mode to see as much of your worksheet as possible. 
Tap View and then Full Screen. To exit full-screen mode, tap Restore. 
• If your workbook contains sensitive information, you can protect it with a 
password. To do so, open the workbook, tap Edit, and then Password. 
• Show and hide window elements. Tap View and then tap the elements 
you want to show or hide. 
• Freeze panes on a worksheet. First select the cell where you want to 
freeze panes. Tap View and then Freeze Panes. You might want to 
freeze the top and leftmost panes in a worksheet to keep row and column 
labels visible as you scroll through a sheet. 
• Split panes to view different areas of a large worksheet. Tap View and 
then Split. Then drag the split bar to where you want it. To remove the 
split, tap View and then Remove Split. 
• Show and hide rows and columns. To hide a row or column, select a cell 
in the row or column you want to hide. Then tap Format, then Row or 
Column, and then Hide. To show a hidden row or column, tap Tools, 
then Go To, and then type a reference that is in the hidden row or 
column. Then tap Format, then Row or Column, and then Unhide. 
Microsoft Money 2000 
Use Microsoft Money 2000 to easily enter and view your financial transactions, 
check your account balances, and track your investments. If you use Microsoft 
Money on your desktop PC, you can synchronize your accounts with your 
HP Jornada, so you will not have to enter your accounts and other required 
information by hand. Before you can synchronize Microsoft Money accounts, 
you must run the Setup program found in the Extras\MSMoney folder on the 
ActiveSync CD-ROM. The first time you synchronize, all Microsoft Money 
information on your HP Jornada is replaced with information from your desktop 
PC.  
						

							Chapter 7 | Companion programs | 83 
 
 
If you do not use Microsoft Money on your desktop PC, you can still use 
Microsoft Money on your HP Jornada to help organize your finances, but you 
will not be able to synchronize the financial information with your desktop PC. 
To start Microsoft Money 
1. On he Start menu, tap Programs, and then tap the Microsoft Money 
icon. 
 
Microsoft Money includes five screens:  
• Account Manager. Displays the names of all accounts and their current 
balances. The total of all balances for your accounts appears at the 
bottom of the screen. 
• Account Register. Displays all stored transactions for the selected 
account. For each transaction, you will see the date, the payee, the 
amount, and the running balance of your account as a result of the 
transaction. The ending account balance is displayed at the bottom of the 
screen. 
• Categories. Allows you to create a list of categories to help you track 
your income and expenses.  
• Investments. Helps you track the value of the investments in your 
portfolio. The Investments screen displays each investment with the 
current number of shares, their price, and market value. The total market 
value for all of your investments is displayed at the bottom of the screen. 
• Payees. Allows you to record contact information for the people or 
businesses with whom you conduct business. 
To create a new account 
1. Tap New. A screen for entering account details appears.  
2. On the Required tab, enter the name of the account and select an 
account type from the list. 
3. On the Optional tab, enter any other information you want to record. 
4. Tap OK to save the account. 
To record a transaction 
1.  Open the account register. 
2. Tap New to create a new transaction. 
3. On the Required tab, select the type of transaction, the account, the 
payees, the date, and the amount of the transaction.  
4. Tap OK to return to the account register.  
						

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 The AutoComplete+ feature helps you quickly enter similar transactions, such 
as ATM withdrawals, by filling in the fields with data from recent transactions. 
If AutoComplete+ enters the wrong information, use the Input panel to correct 
it. If you do not want to automatically enter information, tap Tools and then 
Options and turn off AutoComplete+.  
 
To create a new investment 
1.  On the new investment screen, tap New.  
2.  Enter the name, symbol, current price, and number of shares of the 
investment.  
3. Tap OK to add the investment in your portfolio. 
 
Microsoft Money can update investment prices from the Money Central Web 
site.  
To update investment prices 
1.  Open a connection to the Internet (see chapter 4). 
2. On the Tools menu, tap Update Investments.  
 
Microsoft Money displays the date and time of the update at the bottom of the 
screen.  
 If you do not have an Internet connection from your device, you can manually 
update the investment prices by tapping the investment and entering a new 
price with the Input panel.  
 
Microsoft Windows Media Player 
Use Microsoft Windows Media Player for Pocket PC to listen to digital audio 
files, such as songs or sound clips. Media Player supports sound files 
recorded in the following formats: ASF, WMA, MP3, and WAV. 
To switch to Windows Media Player 
1. On the Start menu, tap Programs, and then tap the Windows Media 
Player icon.  
						

							Chapter 7 | Companion programs | 85 
 
 
 
The Windows Media Player Welcome screen 
 To save power, turn off the display while listening to music on your HP 
Jornada. To turn off the display, press and hold the Notification button/LED. 
(Press the Notification button/LED again to turn on the display.)  
 
Creating audio files for your HP Jornada 
You can copy music files to enjoy on your HP Jornada by converting or 
“ripping” files from your favorite audio CDs or by downloading songs from a 
Web site such as EMusic.com. When you have saved the audio file on your 
desktop PC, use the Microsoft Windows Media Manager for Pocket PC to 
convert the file to the appropriate format and copy it to your HP Jornada.  
Copying songs from audio CDs 
Use the MusicMatch® JukeBox application to record songs from your favorite 
audio CDs in a format that can be played on your HP Jornada. MusicMatch 
JukeBox is included on the HP Jornada CD-ROM.  
						

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To copy a song from an audio CD 
1.  Install MusicMatch JukeBox from the HP Jornada CD-ROM onto your 
desktop PC. For more information, refer to the HP Jornada CD-ROM. 
2.  On your desktop PC, start the JukeBox program. 
3.  Insert an audio CD into CD-ROM drive on your desktop PC. JukeBox 
should automatically detect the audio CD. 
4.  In the JukeBox window, select the song that you want to copy. 
5.  Enter the name of the song, the album title, and the artist’s name. 
6.  Click the Play button (triangular arrow) to begin copying. 
7.  To specify the location of the song file, on the Options menu, click 
Recorder, and then click Settings and select a folder.  
 
Using Microsoft Windows Media Manager for Pocket PC 
Use Microsoft® Windows® Media Manager for Pocket PC on your desktop PC 
to create digital audio files in Windows Media format and to transfer audio files 
to your HP Jornada. Files saved in Windows Media format sound great, but do 
not use lots of storage memory. 
Windows Media Manager is included in the Extras folder on the ActiveSync 
CD-ROM. You must install Windows Media Manager on your desktop PC to 
copy and convert digital audio files. 
 
 Some vendors distribute audio files as “packaged content”; that is, digital 
music that has been encrypted to protect the copyright. You must have a valid 
license to play packaged content on your HP Jornada. For more information 
about obtaining a license and specific license terms, read the license 
agreement provided by the file vendor.  
 
Using the Playlist Manager 
Use the Playlist Manager to set the track playback order. All My Music is the 
default playlist. It contains all digital audio files available for playback on your 
HP Jornada (including a CompactFlash card, if one is installed). To see a list 
of recently selected playlists, tap Select Playlist. To create or edit playlists, 
tap All Playlists. 
Tap and hold a track or playlist to perform actions such as copying, moving, 
and deleting.