Nokia 3620 User Guide

							[ 102 ] On receiving msg.—Select: 
Retr. immediately—if you want the phone to retrieve multimedia 
messages instantly. If there are messages with Deferred status, 
they will be retrieved as well.
Defer retrieval—if you want the multimedia messaging center to 
save the message to be retrieved later. To retrieve the message 
later, set On receiving msg. to Retr. immediately.
Reject message—if you want to reject multimedia messages. 
The multimedia messaging center will delete the messages.
Allow anon. messages—Select No, if you want to reject messages 
coming from an anonymous sender.
Receive adverts—Define whether you want to receive multimedia 
message advertisements or not.
Reports—Set to Yes, if you want the status of the sent message 
(Pending, Failed, Delivered) to be shown in the Log. When set to No, 
only the status Delivered is shown in the Log. See “Log—Call log and 
general log” on p. 26.
Deny report sending—Choose Yes, if you do not want your phone to 
send delivery reports of received multimedia messages.
Message validity—If the recipient of a message cannot be reached 
within the validity period, the message is removed from the multimedia 
messaging center. Note that the system must support this feature. 
Maximum time is the maximum amount of time allowed by the system.
Image size—Define the size of the image in a multimedia message. 
The options are: Small (max. of 160*120 pixels) and Large (max. 
640*480 pixels). 
Speaker—Choose Loudspeaker or Normal, if you want the sounds in 
a multimedia message to be played through the loudspeaker or the 
earpiece. For more information, see “Loudspeaker” on p. 19. 
						

							[ 103 ]Messaging
Settings for e-mail
Go to Messaging and select Options→ Settings→ E-mail. 
Options when editing e-mail settings are: Editing options, New mailbox, 
Delete, Call, and Exit.
Open Mailbox in use to select which mailbox you want to use.
Settings for Mailboxes
Select Mailboxes to open a list of mailboxes that have been defined. If no 
mailboxes have been defined, you will be prompted to do so. The following 
list of settings is shown:
Mailbox name—Write a descriptive name for the mailbox.
Access point in use (Must be defined)—The Internet Access Point 
(IAP) used for the mailbox. Choose an IAP from the list. For more 
information on how to create an IAP, see also “Connection settings” 
on p. 36.
My mail address (Must be defined)—Write the e-mail address given 
to you by your service provider. The address must contain the @ 
symbol. Replies to your messages are sent to this address.
Outgoing mail server (Must be defined)—Write the IP address or host 
name of the computer that sends your e-mail.
Send message—Define how e-mail is sent from your phone. 
Immediately—A connection to the mailbox is started immediately 
after you have selected Send. During next conn.—E-mail is sent when 
you connect to your remote mailbox the next time.
Send copy to self—Select Yes to save a copy of the e-mail to your 
remote mailbox and to the address defined in My mail address.
Include signature—Select Yes if you want to attach a signature to 
your e-mail messages and to start to write or edit a signature text.
User name—Write your user name, given to you by your service provider. 
						

							[ 104 ] Password—Write your password. If you leave this field blank, you 
will be prompted for the password when you try to connect to your 
remote mailbox.
Incoming mail server (Must be defined)—The IP address or host name 
of the computer that receives your e-mail.
Mailbox type—Defines the e-mail protocol your remote mailbox 
service provider recommends. The options are POP3 and IMAP4.
Note: This setting can be selected only once and cannot be 
changed if you have saved or exited from the mailbox settings.
Security—Used with the POP3, IMAP4, and SMTP protocols to secure 
the connection to the remote mailbox.
APOP secure login—Used with the POP3 protocol to encrypt the 
sending of passwords to the remote e-mail server. Not shown if 
IMAP4 is selected for Mailbox type:.
Retrieve attachment (not shown if the e-mail protocol is set to POP3)—
To retrieve e-mail with or without attachments.
Retrieve headers—To limit the number of e-mail headers you want 
to retrieve to your phone. The options are All and User defined. 
Used with IMAP4 protocol only.
Settings for service messages
When you go to Messaging and select Options→ Settings→ Service 
message, the following list of settings opens:
Service messages—Choose whether or not you want to receive 
service messages.
Authentic. needed—Choose if you want to receive service messages 
only from authorized sources.  
						

							[ 105 ]Messaging
Settings for Cell broadcast
Check with your service provider to see if Cell broadcast is available and 
what topics and numbers are available. Go to Messaging→ Options→ 
Settings→ Cell broadcast to change the settings: Reception—On or Off. 
Language—All allows you to receive cell broadcast messages in every 
possible language. Selected allows you to choose in which languages 
you wish to receive cell broadcast messages. If the language you want 
could not be found in the list, select Other. 
Topic detection—If you receive a message that does not belong to any 
of the existing topics, Topic detection→ On allows you to save the 
topic number automatically. The topic number is saved to the topic 
list and shown without a name. Choose Off if you do not want to save 
new topic numbers automatically. 
Settings for the Sent folder
Go to Messaging and select Options→ Settings→ Sent folder to open the 
following list of settings:
Save sent messages—Choose if you want to save a copy of every text 
message, multimedia message, or e-mail that you have sent to the 
Sent items folder.
No. of saved msgs.—Define how many sent messages will be saved to 
the Sent items folder at a time. The default limit is 20 messages. 
When the limit is reached, the oldest message is deleted.
Memory in use—Define memory store. Choices are phone’s memory or 
memory card, if one is used. 
						

							[ 106 ]
10 Profiles      
Go to Menu→ Profiles.
In Profiles, you can adjust and customize the 
phone tones for different events, environments, 
or caller groups. There are five preset profiles: 
Normal, Silent, Meeting, Outdoor, and Pager, 
which you can customize to meet your needs. 
You can see the currently selected profile at the 
top of the display in the standby mode. If the 
Normal profile is in use, only the current date 
is shown.
The tones can be default ringing tones, tones created in Composer, tones 
received in a message, or transferred to your phone by infrared, PC, or 
Bluetooth connection and then saved to your phone.
 CHANGE THE PROFILE
1Go to Menu→ Profiles. A list of profiles opens.
2In the Profiles list, scroll to a profile and select Options→ Activate.
Shortcut: To change the profile, press   in the standby mode. Scroll to 
the profile you want to activate and press OK.
 CUSTOMIZE PROFILES
1To modify a profile, scroll to the profile 
in the Profiles list and select Options→ 
Customize. A list of profile settings opens. 
						

							[ 107 ]Profiles
2Scroll to the setting you want to change and press   to open the 
following choices:
Ringing tone—To set the ringing tone for voice calls, choose a 
ringing tone from the list. When you scroll through the list, you 
can stop on a tone to listen to it before you make your selection. 
Press any key to stop the sound. If a memory card is used, tones 
stored on it have the   icon next to the tone name. Ringing 
tones use shared memory. See “Shared memory” on p. 20.
Note: You can change ringing tones in two places: Profiles 
or Contacts. See “Add a ringing tone for a contact card 
or group” on p. 56.
Ringing options—When Ascending is selected, the ringing 
volume starts from level one and increases level by level to 
the set volume level. 
Ringing volume—To set the volume level for the ringing and 
message alert tones.
Message alert tone—To set the tone for messages.
Vibrating alert—To set the phone to vibrate at incoming voice 
calls and messages.
Keypad tones—To set the volume level for keypad tones.
Warning tones—The phone sounds a warning tone, for example, 
when the battery is running out of power.
Alert for—To set the phone to ring only upon calls from phone 
numbers that belong to a selected contact group. Phone calls 
coming from people outside the selected group will have a silent 
alert. The choices are All calls / (list of contact groups, if you have 
created them). See “Create contact groups” on p. 57.
Profile name—You can rename a profile with any name you want. 
The Normal profile cannot be renamed. 
						

							[ 108 ]
11 F a v o r i t e s
Go to Menu→ Favorites.
You can use Favorites to store shortcuts, links 
to your favorite photos, video clips, notes, 
Recorder sound files, browser bookmarks, and 
saved browser pages.
The default shortcuts are:
 —opens the Notes editor
 —opens the Calendar with the current 
date selected
 —opens the Messaging Inbox 
Options in the Favorites main view are: 
Open, Edit shortcut name, Delete shortcut, Move, List view / Grid view, 
Help, and Exit.
 ADD SHORTCUTS
Shortcuts can be added only from the individual applications. Not all 
applications have this functionality. 
1Open the application and scroll to the item that you want to add as a 
shortcut to Favorites.
2Select Options→ Add to Favorites and press OK.
Note: A shortcut in Favorites is automatically updated if you move 
the item it is pointing to, for example, from one folder to another. 
						

							[ 109 ]Favorites
 SHORTCUT OPTIONS
To open a shortcut, scroll to the icon and press  . The file is opened 
in the corresponding application.
To delete a shortcut, scroll to the shortcut you want to remove and 
select Options→ Delete shortcut. Removing a shortcut does not 
affect the file it is referring to.
To change the shortcut heading, select Options→ Edit shortcut name. 
Write the new name. This change affects only the shortcut, not the 
file or item the shortcut refers to. 
						

							[ 110 ]
1 2 C a l e n d a r  a n d  T o - d o                       
Go to Menu→ Calendar.
Note: Your phone must be switched on to use this function. Do not 
switch the phone on when wireless phone use is prohibited or when 
it may cause interference or danger.
Options when editing a calendar entry are: Delete, Send, Help, and Exit.
In Calendar, you can keep track of your appointments, meetings, birthdays, 
anniversaries, and other events. You can also set a calendar alarm to remind 
you of upcoming events.
Calendar uses shared memory. See “Shared memory” on p. 20.
 CREATE CALENDAR ENTRIES
1Select Options→ New entry and select 
from the following options: 
Meeting to remind you of an 
appointment that has a specific 
date and time. 
Memo to write a general entry 
for a day. 
Anniversary to remind you of birthdays 
or special dates. Anniversary entries are repeated every year.
2Fill in the fields (see “Calendar entry fields” on p. 111). Use the Scroll 
key to move between fields. Press the # key to change between upper 
and lower case.
3To save the entry, press Done.
Edit calendar entries
1In the Day view, scroll to the entry and press  to open it.
2Edit the entry fields and press Done. 
						

							[  111  ]Calendar and To-do
If you are editing a repeated entry, choose how you want the changes 
to take effect: All occurrences—all repeated entries are changed / This 
entry only—only the current entry will be changed.
Delete calendar entries
In the Day view, scroll to the entry you want to delete and select 
Options→ Delete or press  . Press OK to confirm.
If you are deleting a repeated entry, choose how you want the change 
to take effect: All occurrences—all repeated entries are deleted / This 
entry only—only the current entry will be deleted.
Example: Your weekly class has been cancelled. You have set the calendar 
to remind you every week. Choose This entry only and the calendar will 
remind you again next week.
Calendar entry fields
Subject / Occasion—Write a description of the event. 
Location—The place of a meeting, optional.
Start time, End time, Start date, and End date.
Alarm—Press   to activate the fields for Alarm time and Alarm date.
Repeat—Press   to change the entry to be repeating. Shown with 
 in the Day view.
Example: The repeat function is handy if you have a recurring event, a 
weekly class, a biweekly meeting, or a daily routine you need to remember.
Repeat until—You can set an ending date for the repeated entry, for 
example, the ending date of a weekly course you are taking. This option 
is shown only if you have selected to repeat the event.
Synchronization—If you select Private, after synchronization the 
calendar entry can be seen only by you and it will not be shown to 
others with online access to view the calendar. This is useful when, for 
example, you synchronize your calendar on a compatible computer at 
work. If you select Public, the calendar entry is shown to others who 
have access to view your calendar online. If you select None, the 
calendar entry will not be copied to your PC when you synchronize 
your calendar.