Palm M100 Handheld Instructions Manual

							Page 55  Using Your Applications
Note Pad
Note Pad provides a place to take notes in your own 
handwriting. You can use Note Pad to do everything you 
might do with a piece of paper and a pencil.
In Note Pad, you can do the following:
nTake notes, draw a sketch, or write any kind of message directly on 
your handheld screen. Later, you can enter this information into 
other applications. 
nSet an alarm to use your notes as reminder messages. 
nAssign notes to categories so that you can organize and view them 
in logical groups.
nCopy and paste notes into popular computer applications like 
Microsoft Word using Palm™ Desktop software and HotSync
® 
technology.
To open Note Pad:
nPress the Note Pad application button on the front panel of your 
handheld. Note Pad opens a new note so that you can begin 
writing immediately.
Note:
Press the Note Pad application button repeatedly to cycle 
through the categories in which you have items.
 Note Pad button 
						

							Chapter 4 Page 56
Calculator
Calculator enables you to perform addition, subtraction, 
multiplication, and division.
In Calculator, you can do the following:
nPerform basic calculations.
nStore and retrieve values.
nDisplay the last series of calculations, which is useful for 
confirming a series of “chain” calculations.
To open Calculator:
nTap the Calculator icon   next to the Graffiti® writing area.
Clock
Clock enables you to set and view the current time and date.
In Clock, you can do the following:
nView the current time and date.
nSet the time and date for all the applications on your handheld.
nSet an alarm.
To open Clock:
1. Tap the Applications icon  . 
2. Tap the Clock icon  .
Calculator 
icon 
						

							Page 57  Using Your Applications
Memo Pad
Memo Pad provides a place to store information that is not 
associated with Date Book, Address Book, or To Do List.
In Memo Pad, you can do the following:
nUse Graffiti characters to store memos, lists, or any other text 
message on your handheld. 
nDrag and drop memos into popular computer applications like 
Microsoft Word when you synchronize using Palm™ Desktop 
software and HotSync technology.
nAssign memos to categories so that you can organize and view them 
in logical groups.
nWrite down phone numbers and other types of information. Later, 
you can copy and paste this information to other applications. 
To open Memo Pad:
1. Tap the Applications icon  . 
2. Tap the Memo Pad icon  .  
						

							Chapter 4 Page 58
Common tasks
The tasks described in this section use the term “records” to refer to 
individual items in the applications: a Date Book event, Address Book 
entry, To Do List item, Note Pad note, or Memo Pad memo.
Creating records
You can use the following procedure to create a new record in Date 
Book, Address Book, To Do List, Note Pad, and Memo Pad.
To create a record:
1. Select the application in which you want to create a record.
2. Tap New.
3. In Date Book only: Select start and end times for your appointment 
and tap OK.
4. Enter text for the record.
5. (Optional) Tap Details to select attributes for the record. (Not 
available in Note Pad.)
6. In Address Book, Note Pad, and Memo Pad only: Tap Done.
There’s no need to save the record because your handheld saves it 
automatically.
Editing records
After you create a record, you can change, delete, or enter new text at 
any time. The following features tell you when your handheld is in 
editing mode:
nA blinking cursor 
nOne or more edit lines
Note: 
In Note Pad you can write anywhere on the screen. So, you 
will not see an edit line or blinking cursor. 
Edit line 
Blinking cursor 
						

							Page 59  Using Your Applications
Entering text
For information on entering text using Graffiti writing, the onscreen 
keyboard, or your computer keyboard, see Chapter 2. For information 
on entering text in Note Pad, see “Note Pad” later in this chapter.
Edit menu
The Edit menu is available with any screen where you enter or edit 
text. In general, commands available in the Edit menu apply to text 
that you select
 in an application.
To select text in an application:
1. Tap the beginning of the text that you want to select.
2. Drag the stylus over the text to highlight it (in black). 
Note:
You can also double tap to select a word, or triple tap to 
select a line of text.
You can also drag across
 the text to select additional 
words, or drag down
 to select a group of lines.
The following commands may appear in an Edit menu:
UndoReverses the action of the last edit
 command. For 
example, if you used Cut to remove text, Undo restores 
the text you removed. Undo also reverses deletions 
done by using backspace. 
CutRemoves the selected text and stores it temporarily in 
the memory of your handheld. You can paste the text 
you cut into another area of the current application or 
into a different application. 
CopyCopies the selected text and stores it temporarily in the 
memory of your handheld. You can paste the text that 
you copy into another area of the current application or 
into a different application.
PasteInserts the text that you cut or copied at the selected 
point in a record. The text you paste replaces any 
selected text. If you did not previously cut or copy text, 
Paste does nothing.
Select 
AllSelects all of the text in the current record or screen. 
This enables you to cut or copy all of the text and paste 
it elsewhere. 
						

							Chapter 4 Page 60
Note: 
In Note Pad the Edit menu appears only when the title of a 
note is selected. To edit a note in Note Pad, use the eraser tool 
to remove lines, and the pen tool to add lines.
Deleting records
To delete a record:
1. Select the record you want to delete.
2. Tap the Menu icon  . 
3. Tap Record, and then tap the Delete command:
Date Book: Delete Event
Address Book: Delete Address
To Do List: Delete Item
Note Pad: Delete Note
Memo Pad: Delete Memo
A confirmation dialog box appears. If you want to save a copy of 
the deleted item to an archive file in Palm Desktop software, be 
sure that the check box is checked. If you don’t want to save a copy, 
tap the check box to remove the check. (The archive check box does 
not appear in Note Pad because you can’t archive Note Pad notes.)
4. Tap OK.
If you choose to save a copy of the selected item, your handheld 
transfers it to the archive file on your desktop the next time you 
perform a HotSync operation.
Other ways to delete records
You can also delete records in the following ways:
nIn Date Book, Address Book, To Do List, and Memo Pad, open the 
Details dialog box for the record, tap Delete, and then tap OK.
nIn Note Pad, open the note you want to delete, and then tap Delete.
nDelete the text of the record.
KeyboardOpens the onscreen keyboard. When you finish with 
the onscreen keyboard, tap Done.
Graffiti 
HelpOpens screens that show all the Graffiti character 
strokes. Use this command anytime you forget a stroke 
for a character. 
						

							Page 61  Using Your Applications
Note:
In Date Book, you can choose to delete the text of the 
current repeating event, current and future events, or all 
instances of that event. 
Purging records
Over time, as you use Date Book and To Do List, you’ll accumulate 
records in these applications that have outlived their usefulness. For 
example, events that occurred months ago remain in the Date Book, 
and To Do List items that you marked as completed remain in the list.
All these outdated records take up memory on your handheld, so it’s 
a good idea to remove them by using Purge. If you think Date Book or 
To Do List records might prove useful later, you can purge them from 
your handheld and save them in an archive file on your computer.
Purging is not available in Address Book, Note Pad, or Memo Pad; 
you must delete outdated records manually from these applications.
To purge records:
1. Open the application.
2. Tap the Menu icon  . 
3. Tap Record, and then tap Purge. 
A confirmation dialog box appears. 
Date Book: Tap the pick list and select how old a record must be 
to be purged. Purge deletes repeating events if the last of the se-
ries ends before the date that you purge records.
Date Book, To Do List: If you want to save a copy of the purged 
records to an archive file on your desktop, be sure that the check 
box is checked. If you don’t want to save a copy, tap the check 
box to remove the check box.
4. Tap OK.
If you chose to save a copy of the purged records, your handheld 
transfers them to an archive file on your desktop the next time you 
perform a HotSync operation.
Note:
Purging does not happen automatically. You must tap the 
command to make it happen. 
						

							Chapter 4 Page 62
Exchanging and updating data: 
HotSync operations
The HotSync process automatically synchronizes — that is, exchanges 
and updates — data between your handheld and Palm Desktop 
software. Changes you make on your handheld or Palm Desktop 
software appear in both places after a HotSync operation. HotSync 
technology synchronizes only the needed portions of files, thus 
reducing synchronization time. 
You can synchronize your data either directly or indirectly. Direct 
methods include connecting your handheld to the HotSync cable 
attached to your computer, or using infrared communications. An 
indirect method is using a modem. See Chapter 5 for information 
about performing HotSync operations via a modem or IR port.
Performing a HotSync operation for the first time: 
Windows
The first time you synchronize your data, you need to enter user 
information in your Palm Desktop software. After you enter this 
information and synchronize, the HotSync Manager recognizes your 
handheld and doesn’t ask for this information again.
If you are a System Administrator preparing several handhelds for a 
group of users, you may want to create a user profile. See “Creating a 
user profile” in Chapter 5 before performing the following steps.
Important:
You must perform your first
 HotSync operation with a 
local, direct serial connection.
The following steps assume that you have already installed the Palm 
Desktop software. If you have not installed this software, see 
“Installing Palm Desktop software”  in Chapter 1 for instructions. 
						

							Page 63  Using Your Applications
To perform a local HotSync operation on a Windows computer:
1. Connect your handheld to the HotSync cable.
2. If the HotSync Manager is not running, start it: On the Windows 
desktop, click Start, and then choose Programs. Navigate to the 
Palm Desktop software program group and choose HotSync 
Manager. Alternatively, you can start the Palm Desktop software 
which automatically opens the HotSync Manager. 
3. Press the HotSync button Ô
 on the cable.
Important:
The first time you perform a HotSync operation, the Users 
dialog box appears. You must select the name you 
entered when you installed Palm Desktop software and 
click OK. Every handheld should have a unique name. To 
prevent loss of a user’s records, never try to synchronize 
more than one handheld to the same user name.
HotSync 
button 
						

							Chapter 4 Page 64
The HotSync Progress dialog box appears and synchronization 
begins. 
 
4. Wait for a message on your handheld indicating that the process is 
complete.
After the HotSync process is complete, you can remove the HotSync 
cable from your handheld.
Performing a HotSync operation for the first time: 
Macintosh
When you installed Palm Desktop software, you entered a user name. 
This user name is the connection between your handheld and your 
Macintosh. 
The first time you perform a HotSync operation the Palm Desktop 
software: 
nAdds a user name to your handheld.
nCreates a folder for the user name in the Users folder inside the 
Palm folder. For example, if you entered Jane Garcia as your user 
name, a folder called Jane Garcia is created in the Users folder.
nCreates a file named User Data in your user name folder.