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Palm M500 Handheld Instructions Manual

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    							Chapter 5 Page 111
    Address Book
    Address Book is the application in which you store name and address 
    information about people or businesses.
    Creating an Address Book entry
    A record in Address Book is called an “entry.” You can create entries 
    on your handheld, or you can use Palm Desktop software to create 
    entries on your computer and then download the entries to your 
    handheld with your next HotSync operation.
    Palm Desktop software also has data import capabilities that enable 
    you to load database files into Address Book on your handheld. 
    Preferences
    nStart/End Time. Defines the start and end times 
    for Date Book screens. If the time slots you 
    select do not fit on one screen, you can tap the 
    scroll arrows   to scroll up and down.
    nAlarm Preset. Automatically sets an alarm for 
    each new event. The silent alarm for untimed 
    events is defined by minutes, days, or hours 
    before midnight of the date of the event. 
    nAlarm Sound. Sets the tone of the alarm.
    nRemind Me. Defines how many times the alarm 
    will occur after the initial occurrence. The 
    choices are Once, Twice, 3 Times, 5 Times, and 
    10 Times.
    nPlay Every. Defines how often the alarm 
    sounds. The choices are Minute, 
    5 minutes, 10 minutes, and 30 minutes.
    About Date 
    BookShows version information for Date Book. 
    						
    							Page 112  Using Your Basic Applications
    See “Importing data” in Chapter 2 and Palm Desktop online Help for 
    more information.
    To create a new Address Book entry:
    1. Press the Address Book application button   on the front of your 
    handheld to display the Address list.
    2. Tap New.
    3. Enter the last name of the person you want to add to your 
    Address Book. 
    Note:The handheld automatically capitalizes the first letter of 
    each field (except numeric and e-mail fields). You do not 
    have to use the Graffiti capital stroke to capitalize the first 
    letter of the name. 
    4. Use the Next Field Graffiti stroke to move to the First Name field.
    Tip:You can also move to any field by tapping it directly.
    5. Enter the persons first name in the First Name field.
    6. Enter the other information that you want to include in this entry.
    Note: As you enter letters in the Title, Company, City, and State 
    fields, text appears for the first logical match that exists in 
    your Address Book. As you enter more letters, a closer 
    match appears. For example, you may already have 
       Next Field    
    Tap New
    Cursor 
    at Last 
    name 
    						
    							Chapter 5 Page 113
    Sacramento and San Francisco in your Address Book. As 
    you enter “S” Sacramento appears, and as you continue 
    entering “a” and “n” San Francisco replaces Sacramento. 
    As soon as the word you want appears, tap in the next 
    field to accept the word.
    7. Tap the scroll arrows   to move to the next page of information.
    8. After you finish entering information, tap Done.
    Tip:To create an entry that always appears at the top of the 
    Address list, begin the Last name or Company field with a 
    symbol, as in *If Found Call*. This entry can contain contact 
    information in case you lose your handheld.
    Selecting types of phone numbers
    You can select the types of phone numbers or e-mail addresses that 
    you associate with an Address Book entry. Any changes you make 
    apply only to the current entry. 
    To select other types of phone numbers in an entry:
    1. Tap the entry that you want to change. 
    2. Tap Edit.
    3. Tap the pick list next to the label you want to change. 
    Tap Done 
    						
    							Page 114  Using Your Basic Applications
    4. Select a new label.
    Changing Address Entry details
    The Address Entry Details dialog box provides a variety of options 
    that you can associate with an entry. 
    To open the Address Entry Details dialog box:
    1. Tap the entry whose details you want to change.
    2. Tap Edit.
    3. Tap Details.
    4. Select any of the following settings:
    Show in 
    ListSelect which type of phone or other information 
    appears in the Address list screen. Your options 
    are Work, Home, Fax, Other, E-mail, Main, Pager, 
    and Mobile. The identifying letters W, H, F, O, M, 
    or P appear next to the record in the Address list, 
    depending on which information is displayed. If 
    you select E-mail, no identifying letter is 
    displayed.
    CategoryAssign the entry to a category. 
    PrivateHide this entry when Security is turned on.
    Tap 
    triangle 
    						
    							Chapter 5 Page 115
    Address Book menus
    Address Book menus are shown here for your reference, and Address 
    Book features that are not explained elsewhere in this book are 
    described here.
    See “Using menus” in Chapter 1 for information about choosing menu 
    commands.
    The Record and Options menus differ depending on whether you’re 
    displaying the Address list screen or the Address view screen.
    Record menus
    Options menus
    Duplicate 
    AddressMakes a copy of the current record and displays 
    the copy in Address Edit so you can make 
    changes to the copied record. The copy has the 
    same category and attached notes as the original 
    record.
    DialInitiates dialing on an infrared-equipped mobile 
    phone by sending the telephone number through 
    the IR port on your handheld to the phone.
    Address list 
    Address 
    view
    Address list Address view 
    						
    							Page 116  Using Your Basic Applications
    Preferences
    nRemember last category. Determines how 
    Address Book appears when you return to it 
    from another application. If you select this 
    check box, Address Book shows the last 
    category you selected. If you clear it, Address 
    Book displays the All category.
    nEnable Tap Dialing. Allows automatic dialing 
    by tapping on a telephone number in Address 
    Book. You must have an infrared-equipped 
    mobile phone near your handheld to use this 
    feature.
    Rename 
    Custom FieldsThese custom fields appear at the end of the 
    Address Edit screen. Rename them to identify the 
    kind of information you enter in them. The names 
    you give the custom fields appear in all entries. 
    About 
    Address BookShows version information for Address Book. 
    						
    							Chapter 5 Page 117
    To Do List
    A To Do List item is a reminder of some task that you have to 
    complete. A record in To Do List is called an “item.”
    To create a To Do List item:
    1. Press the To Do List application button   on the front of your 
    handheld to display the To Do List.
    2. Tap New.
    3. Enter the text of the To Do List item. The text can be longer than 
    one line.
    4. Tap anywhere onscreen to deselect the To Do List item.
    Tip:If no To Do List item is currently selected, writing in the 
    Graffiti writing area automatically creates a new item.
    Setting priority
    The priority setting for items lets you arrange the tasks in your To Do 
    List according to their importance or urgency. The default setting for 
    the To Do List is to arrange items by priority and due date, with 
    priority 1 items at the top. If you have a number of items in your list, 
    changing an item’s priority setting may move its position in the list. 
    Note:When you create a new To Do List item, its priority is 
    automatically set to level 1, the highest (most important) level. 
    If you select another item first, however, the item you create 
    appears beneath the selected item and is given the same 
    priority as the selected item. 
    Tap 
    New
    New To 
    Do item 
    						
    							Page 118  Using Your Basic Applications
    To set the priority of a To Do List item:
    1. Tap the Priority number on the left side of the To Do List item.
    2. Tap the Priority number that you want to set (1 is most important). 
    Checking off a To Do List item
    You can check off a To Do List item to indicate that you’ve completed 
    it. You can set the To Do List to record the date that you complete the 
    To Do item, and you can choose to show or hide completed items. See 
    “To Do Show Options” later in this chapter.
    To check off a To Do List item:
    nTap the check box on the left side of the item.
    Changing To Do List item details
    The To Do Item Details dialog box enables you to change settings for 
    individual items. 
    To display the To Do Item Details dialog box:
    1. Tap the text of the item whose details you want to change.
    2. Tap Details.
    Tap to 
    select 
    priority Tap here
    Completed 
    To Do item 
    						
    							Chapter 5 Page 119
    Setting a due date
    You can associate a due date with any To Do List item. You can also 
    sort the items that appear in the list based on their due date.
    To set a due date for a To Do List item:
    1. In the Details dialog box, tap “No Date” to open the Due Date pick 
    list.
    2. Tap the date that you want to assign the item:
    3. Tap OK.
    Tip:If you turn on the Show Due Dates option in the To Do Show 
    options dialog, you can tap directly on the due date in the To 
    Do List to open the pick list shown in step 2. 
    TodayAssigns the current date.
    TomorrowAssigns tomorrow’s date.
    One week laterAssigns the date exactly one week from the 
    current date.
    No DateRemoves the due date from the item.
    Choose dateOpens the date selector, where you can 
    choose any date that you want for the item.
    Tap here 
    						
    							Page 120  Using Your Basic Applications
    To Do Show Options
    The Show Options dialog box enables you to control the appearance 
    of To Do List, and To Do items in Date Book Agenda view.
    To change the Show Options settings:
    1. In To Do List, tap Show.
    2. Select any of the following settings:
    Show 
    Completed 
    ItemsDisplays your completed items in the To Do 
    List. If you turn off this setting, your To Do 
    items disappear from the list when you 
    complete (check) them.
    Items that no longer appear on the list because 
    you turn off this setting have not been deleted. 
    They are still in the memory of your handheld. 
    Purge completed items to remove them from 
    memory.
    Show Only 
    Due ItemsShows only the items that are currently due, 
    past due, or have no due date specified. When 
    this setting is active, items that are not yet due 
    do not appear in the list until their due date.
    Record 
    Completion 
    DateReplaces the due date with the actual date 
    when you complete (check) the item. If you do 
    not assign a due date to an item, the 
    completion date still records when you 
    complete the item. 
    						
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