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Palm M500 Handheld Instructions Manual

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    							Chapter 7 Page 191
    Note:Applications that do not have a database (such as games) 
    do not synchronize — even if you select the item in the 
    Conduit Setup dialog box. 
    6. Tap OK.
    Performing a HotSync operation via a modem
    After you prepare your computer and your handheld, and select your 
    Conduit Setup options, you are ready to perform a modem HotSync 
    operation.
    To perform a modem HotSync operation:
    1. Tap the Applications icon  . 
    2. Tap the HotSync icon  . 
    3. Tap the Modem icon   to dial the Palm Desktop modem and 
    synchronize the applications.
    4. Wait for the HotSync operation to complete. If you have any 
    problems conducting a successful HotSync operation, see 
    Appendix B. 
    						
    							Page 192  Advanced HotSync® Operations
    Conducting a HotSync operation
    via a network
    When you use the network HotSync technology, you can take 
    advantage of the LAN and WAN connectivity available in many office 
    environments. Network HotSync technology enables you to perform 
    a HotSync operation by dialing in to a network or by using a cradle 
    that is connected to any computer on your LAN or WAN (provided 
    that the computer connected to the cradle also has the network 
    HotSync technology installed, your computer is on, and the HotSync 
    Manager is running).
    Connecting to your company’s dial-in server
    A network HotSync operation requires the following (consult your 
    System Administrator for assistance):
    nYour computer has TCP/IP support installed.
    nBoth your company’s network system and its remote access server 
    support TCP/IP.
    nYou have a remote access account. 
    Everything you need to connect to your company’s dial-in server 
    (network modem) is included with Palm Desktop software and 
    handheld software. You need to activate the feature, however, on both 
    Palm Desktop software and your handheld.
    To prepare your computer for a network HotSync operation:
    1. Click the HotSync Manager icon   in the Windows system tray.
    2. From the HotSync Manager menu, choose Network.
    3. From the HotSync Manager menu, choose Setup. 
    						
    							Chapter 7 Page 193
    4. Click the Network tab and make sure your user name has a check 
    mark next to it. If the check mark is not there, click the check box 
    next to your user name.
    5. Click OK.
    6. Put your handheld in the cradle and perform a HotSync operation.
    The HotSync operation records network information about 
    your computer on your handheld. With this information, your 
    handheld can locate your computer when you perform a 
    HotSync operation over the network.
    To prepare your handheld for a network HotSync operation:
    1. Tap the Applications icon  . 
    2. Tap the HotSync icon  . 
    3. Tap the Menu icon  . 
    4. Tap Options, then tap Modem Sync Prefs.
    5. Tap Network. 
    						
    							Page 194  Advanced HotSync® Operations
    6. Tap OK.
    7. Tap Select Service.
    Note:See “Network preferences and TCP/IP software” in Chapter 8 
    for information on creating a network connection.
    8. Tap Service and select a service.
    9. Tap Done.
    10. Tap the Menu icon  . 
    11. Tap Options, then tap Conduit Setup.
    Follow the instructions in “Selecting the conduits for a modem 
    HotSync operation” earlier in this chapter.
    Tap here 
    Tap here  
    						
    							Chapter 7 Page 195
    Performing a network HotSync operation
    After you prepare your computer and your handheld, and select your 
    Conduit Setup options, you are ready to perform a network HotSync 
    operation.
    To perform a network Hotsync operation:
    nTap the modem HotSync icon to begin the operation.
    Using File Link
    The File Link feature enables you to import Address Book and Memo 
    Pad information onto your handheld from a separate external file such 
    as a company phone list. HotSync Manager stores the data in a 
    separate category on your Palm Desktop software and your handheld. 
    You can configure the File Link feature to check for changes to the 
    external file when you perform a HotSync operation. 
    With File Link, you can import data stored in any of the following 
    formats:
    nComma-separated (*.csv)
    nMemo Pad archive (*.mpa)
    nAddress Book archive (*.aba)
    nText (*.txt)
    For information on how to set up a file link, see the Palm Desktop 
    online Help.
    Note:The File Link feature is not available in Palm Desktop software 
    for the Macintosh. 
    						
    							Page 196  Advanced HotSync® Operations
    Creating a user profile
    If you use the File Link feature to configure several Palm OS 
    handhelds with specific information (such as a company phone list) 
    before distributing them to their actual users, you can create a user 
    profile to load the data into an handheld without associating that data 
    with a user name. The User Profile feature is designed only for the 
    first-time HotSync operation, before you assign a User ID to a 
    particular handheld. 
    To create a user profile on a Windows computer:
    1. Open Palm Desktop software.
    2. From the Tools menu, choose Users.
    3. Click Profiles. 
    4. Click New.
    5. Enter a unique name for the profile and click OK. 
    6. Repeat steps 3 and 4 for each profile that you want to create, and 
    then click OK to return to Palm Desktop software. 
    7. Select the profile from the User list and create the data for the 
    profile (e.g., company phone list, etc.). 
    						
    							Chapter 7 Page 197
    To create a user profile on a Macintosh:
    1. Open Palm Desktop software.
    2. From the User pop-up menu, choose Edit Users.
    3. Click New Profile.
    4. Enter a unique name for the profile and click OK.
    5. Close the Users window.
    6. From the User pop-up menu, choose the new profile.
    7. Create the data for the profile (such as a company phone list).
    8. From the HotSync menu, choose Conduit Settings.
    9. Select the conduit settings for the profile. See “Customizing 
    HotSync application settings” earlier in this chapter for details.
    To use a profile for the first-time HotSync operation 
    on a Windows computer:
    1. Place the new handheld in the cradle.
    2. Press the HotSync button   on the cradle.
    3. Click Profiles.
    4. Select the profile you want to load on the handheld, and click OK. 
    						
    							Page 198  Advanced HotSync® Operations
    5. Click Yes to transfer all the profile data to the handheld.
    The next time you perform a HotSync operation, Palm Desktop 
    software prompts you to assign a user name to the handheld.
    To use a profile for the first-time HotSync operation 
    on a Macintosh:
    1. Connect the new handheld to the HotSync cradle.
    2. Press the HotSync button   on the cradle.
    3. Select the profile you want to load on the handheld, and click OK 
    to transfer all the profile data to the handheld.
    The next time you perform a HotSync operation, Palm Desktop 
    software prompts you to assign a user name to the handheld. 
    						
    							Chapter 8 Page 199
    Chapter 8
    Setting Preferences for
    Your Handheld
    The Preferences screens enable you to customize the configuration 
    options on your handheld, including the following:
    GeneralSet the auto shut-off interval, the Stay on in cradle 
    feature, the system, alarm, and game sounds, the 
    Alarm Vibrate and LED features, and the Beam 
    Receive feature.
    Date and 
    Time Set the date, time, time zone, and Daylight Saving 
    switch.
    FormatsSet the country default and the formats for dates, 
    times, calendar, and numbers.
    ConnectionConfigure cradle, modem, and infrared 
    communication settings.
    OwnerAssign your name, phone number, and other owner 
    information to your handheld.
    ButtonsAssign different applications to the buttons on the 
    front panel of your handheld and the HotSync® 
    button on the cradle, and reassign the full-screen pen 
    stroke command.
    ShortCutsDefine a list of Graffiti® abbreviations.
    DigitizerCalibrate the screen on your handheld.
    NetworkConfigure your handheld for use with a network.
    PhoneConfigure your handheld to communicate with a 
    wireless phone. You must first install the 
    appropriate driver for your phone. To use this 
    feature, you must use Palm™ Mobile Connectivity 
    Software. 
    						
    							Page 200  Setting Preferences for Your Handheld
    Viewing preferences
    To open the Preferences screens:
    1. Tap the Applications icon  . 
    2. Tap the Preferences icon  . 
    3. Tap the pick list in the upper-right corner of the screen.
    4. Select the Preferences screen you want to view.
    Buttons preferences
    The Buttons Preferences screen enables you to associate different 
    applications with the buttons on the front of the handheld. 
    For example, if you find that you seldom use To Do List and often use 
    Expense, you can assign the To Do List button to start Expense.
    Any changes you make in the Buttons Preferences screen become 
    effective immediately; you do not have to change to a different screen 
    or application.
    If you assign a different application to a button, you can still access the 
    original application using the Applications Launcher. 
    To change the Buttons preferences:
    1. Tap the pick list next to the button you want to re-assign.
    2. Tap the application that you want to assign to the button.
    Web 
    ClippingConfigure your handheld to make a wireless internet 
    connection. To use this feature, you must use Palm 
    Mobile Connectivity Software.
    Tap arrow to 
    show pick list 
    						
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