Palm M505 Color Handhelds Instructions Manual

							Chapter 5 Page 91
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book, Note Pad, and Memo Pad:
1. Open the application to display the list screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Address Book:
Note Pad:
Memo Pad:
4. Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, 
or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK. 
						

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To sort the Note Pad or Memo list manually, tap and drag a memo or 
note to a new location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In most applications except Note Pad, Expense and Mail, you can 
make individual records private. Private records remain visible and 
accessible, however, until you select the Security setting to hide or 
mask all private records. See “Security” in Chapter 3 for more 
information.
Hiding or masking private records
You can hide or mask all records that you mark as private. Masked 
records appear as grey placeholders in the same position they would 
appear if they were not masked, and are marked with a lock icon. 
Hidden records disappear completely from the screen. If you define a 
password for your handheld, you must enter it to display private 
records.
To hide all private records:
1. Tap the Applications icon  .
2. Tap Security. 
						

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3. Tap the Current Privacy pick list and select Hide Records.
4. Tap OK to confirm that you want to hide private records. 
To mask all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Mask Records.
4. Tap OK to confirm that you want to mask private records. 
To display all private records:
1. Do one of the following:
Tap the Applications icon  , tap Security, then tap the Cur-
rent Privacy pick list and select Show Records.
If you do not have a password, hidden and masked records be-
come visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 2.
Tap Hide 
Records
Tap Mask 
Records 
						

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2. Enter your password, and then tap OK.
To unmask individual records:
1. Tap a masked record.
2. Do one of the following:
If you do not have a password, a masked record becomes visi-
ble. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 3.
3. Enter your password, and then tap OK.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Attaching notes
In applications except Memo Pad and Note Pad, you can attach a note 
to a record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with 
directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
Tap 
Show 
Records 
						

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6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
Note icon
Small fontLarge font
Bold font 
						

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To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Reviewing Reminders
You can set alarms to notify you of appointments, notes, and alarms 
in Date Book, Note Pad, and Clock. When an alarm occurs, your 
handheld displays a reminder message. If you tap Snooze in response 
to an alarm message, your handheld reminds you of the alarm again 
in five minutes. The Reminder screen displays alarms that await 
attention.
 To respond to reminders, do one of the following:
1. Select an item’s check box to clear the item.
2. Tap an item (either the icon or the text description) to open the 
application where the alarm was set. The application opens to the 
entry associated with the alarm.
3. Tap Done to close the reminder list and return to the current 
screen. An attention indicator will blink in the upper-left corner of 
the screen; tap it to view the reminder list again.
4. Tap Snooze to see the list again in five minutes.
Tap here for small fontTap here for large fontTap here for bold font 
						

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5. Tap Clear All to dismiss all reminders in the list.
Note:If you tap Done or Snooze and view the reminder list later, the 
current time displays in the Reminder bar and the original 
alarm time displays with each list item. 
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event. 
						

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2. Enter a description of the event. You can enter up to 255 characters.
3. If the event is one hour long, skip to step 5. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Do one of the following:
Tap the time columns on the right side of the Set Time dialog to 
set the Start Time, then tap the End Time box and tap the time 
columns to set the End Time.
Tap All Day to automatically insert the start and end time of the 
event as defined in your Date Book preferences.
Tap a 
time line
Enter event  Time bar 
shows 
duration
Tap the 
time of 
an event 
						

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5. Tap OK.
6. Tap a blank area of the screen to deselect the event. A vertical line 
appears next to the time, indicating the duration of the event.
Note:If an event has the same start and end time, the time is 
only displayed once.
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following: 
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows to move to another week.
Tip:You can also use the scroll button on the front panel of 
your handheld to move forward or backward one day at 
a time.
nTap Go To at the bottom of the screen to open the Go to Date dialog 
box. Select a date by tapping a year, month, and day in the 
calendar.
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll 
to later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times
Previous 
weekNext 
week
Tap to select a day 
of the current week 
						

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Tip:In the Go to Date dialog box, you can also use the scroll 
button on the front panel of the handheld to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
To schedule an untimed event: 
1. Select the date that you want for the event as described in “To 
schedule an event for another day.”
2. Tap New.
3. Tap No Time, so that no start or end times are defined for the new 
event.
Tip:You can also create a new untimed event by making sure 
no event is selected and then writing letters in the Graffiti 
writing area.
4. Enter a description of the event.
Previous year Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day