Palm M505 Color Handhelds Instructions Manual

							Chapter 5 Page 101
5. Tap a blank area on the screen to deselect the untimed event.
Note:If you create an event and decide later that there is no 
particular start or end time, you can easily change it to an 
untimed event. Tap the time of the event in the Date Book 
screen, tap No Time, and then tap OK.
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box and select a new time.
4. To change the date, tap the Date box and select a new date.
5. Tap OK.
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Date 
Book. You can set an alarm to notify you minutes, hours, or days 
before an event. The default Alarm setting is 5 minutes before the time 
of the event, but you can change this to any number of minutes, hours, 
or days.
When you set an alarm, this icon   appears to the far right of the 
event with the alarm. When the alarm occurs, a reminder message also 
appears onscreen.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
No time 
selected New 
untimed 
event 
						

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3. Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4. Tap the pick list to select Minutes, Hours, or Days.
5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
number of time units.
6. Tap OK.
7. When the reminder message appears on screen, do one of the 
following:
Tap OK to permanently dismiss the reminder and return to the 
current screen.
Tap Snooze to dismiss the reminder and return to the current 
screen. The reminder message appears again five minutes after 
you tap Snooze, and an attention indicator blinks in the upper-
left corner of the screen to remind you of the pending alarm.
Tap Go To to open Date Book. Date Book will open and display 
the event associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed 
event. In this case, the alarm triggers at the specified period of 
minutes, hours, or days before midnight (beginning) of the day of the 
untimed event. When the alarm triggers, the reminder list displays the 
alarm message until you clear it. See “Reviewing Reminders” in this 
Tap here to 
select unit of time Enter number of 
time units here 
						

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chapter for details.
For example, you set an alarm for an untimed event that occurs on 
February 4th. If the alarm is set for 5 minutes, the reminder message 
appears at 11:55 PM on the night of February 3rd. The reminder 
remains in the reminder list until you turn on your handheld and 
dismiss it.
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular 
intervals or extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. 
Another example is a weekly guitar lesson that falls on the same day 
of the week and the same time of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1. Tap the event.
2. Tap Details.
3. Tap the Repeat box to open the Change Repeat dialog box.
4. Tap Day, Week, Month, or Year to set how often event repeats.
For a continuous event, tap Day.
5. Enter a number that corresponds to how often you want the event 
to repeat on the Every line. 
For example, if you select Month and enter the number 2, the 
event repeats every other month.
6. To specify an end date for the repeating or continuous event, tap 
the End on pick list and tap Choose Date. Use the date picker to 
select an end date.
Tap the 
Repeat 
box 
						

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7. Tap OK.
After you schedule a repeating or continuous event, this icon   
appears to the far right of the event.
Changing repeating or continuous events
When you make changes to a repeating or continuous event, such as 
deleting or adding notes, or changing the time of an event, you can 
decide which of the events you want to change; all events in the series, 
just the current event, or the current and future events. 
To delete repeating events:
1. Select the record you want to delete.
2. Tap the Menu icon  . 
3. Tap Record, and then tap Delete Event.
4. Do one of the following:
Tap Current to delete only the current event item.
Tap Future to delete the current and all future event items and 
reset the end date of the repeating event to the last shown date.
Tap All to delete all occurrences of the repeating event.
5. Tap OK.
Considerations for repeating or continuous events: Keep the following 
points in mind.
nIf you change the start date of a repeating event, your handheld 
calculates the number of days you moved the event. Your 
handheld then automatically changes the end date to maintain the 
duration of the repeating event.
nIf you change the repeat interval (e.g., daily to weekly) of a 
repeating event, past occurrences (prior to the day on which you 
change the setting) are not changed, and your handheld creates a 
new repeating event. 
						

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nIf you change the date of an occurrence of a repeating event (e.g., 
from January 14th to January 15th) and apply the change to all 
occurrences, the new date becomes the start date of the repeating 
event. Your handheld adjusts the end date to maintain the duration 
of the event. If you apply the change to current and future 
occurrences, past occurrences are not changed.
nIf you change other repeat settings (e.g., time, alarm, private) of a 
repeating event and apply the change to all occurrences, your 
handheld creates a new event. The start date of this new event is 
the day on which the setting is changed. 
nIf you apply a change to a single occurrence of a repeating event 
(e.g., time), that occurrence no longer shows the Repeat icon  .
Changing the Date Book view
In addition to displaying the time list for a specific day, you can also 
display a whole week, a month, or an agenda. You can also display the 
current time. 
To cycle through Day, Week, Month, and Agenda views:
nPress the Date Book application button repeatedly to display the 
next view.
nTap on the appropriate view icon in the lower-left corner of Date 
Book.
To display the current time:
1. Tap and hold the stylus on the date bar to display the current time.
2. Drag the stylus below the title area and then lift it to redisplay the 
date. 
Note:You can also tap the Clock icon   in the upper left corner of 
the Graffiti writing area to display the time for a few seconds.
Working in Week View
Week View shows the calendar of your events for an entire week. This 
view lets you quickly review your appointments and available time 
slots. In addition, the graphical display helps you spot overlaps and 
conflicts in your schedule.
Tap and hold the dateCurrent time displays 
						

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To display the Week View:
1. Tap the Week View button.
2. Tap the navigation controls to move forward or backward a week 
at a time, or tap on a column to display details of an event. 
Note:The Week View also shows untimed events and events 
that are before and after the range of times shown.
3. Tap an event to show a description of the event.
Tips for using Week View: Keep the following points in mind.
nTo reschedule an event, tap and drag the event to a different time 
or day.
nTap a blank time on any day to move to that day and have the time 
selected for a new event. 
Week View
Previous 
weekNext 
week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Dot indicates untimed event
Event details
Tap to show event details 
						

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nTap any day or date that appears at the top of the Week View to 
move directly to that day without selecting an event.
nThe Week View shows the time span defined by the Start Time
 and End Time in the Date Book Preferences settings. If you have 
an event before or after this time span, a bar appears at the top 
or bottom of that days column. Use the onscreen scroll arrows   
to scroll to the event.
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s 
possible to schedule events that overlap (an event that starts before a 
previous event finishes).
An event conflict (time overlap) appears in the Week View as 
overlapping bars. The Day View displays overlapping brackets to the 
left of the conflicting times.
Working in Month View
The Month View screen shows which days have events scheduled. 
Dots and lines in the Month View indicate events, repeating events, 
and untimed events.
Event 
conflicts 
						

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You can control the dots and lines that appear in the Month View. See 
“Options menu” later in this chapter.
Tips for using Month View: Keep the following points in mind.
nTap a day in the Month View to display that day in the Day View.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a month. 
nTap Go to open the date selector and select a different month.
nUse the scroll button on the front panel of your handheld to move 
between months. Press the upper half of the button to display the 
previous month, the lower half to display the next month.
Working in Agenda View
The Agenda view shows you your untimed events, appointments, and 
To Do items in one screen. When you tap on an untimed event or 
appointment in the Agenda view, the Day view appears so you can 
see more detailed information about the event. You can tap the check 
box next to a To Do item to mark it as completed. When you tap on a 
To Do item, your To Do list appears. 
Note:The To Do items that appear and how you can change them 
depends on the settings in your To Do preferences. See “To Do 
Show Options” later in this chapter for more information.
To display the Agenda View:
1. Tap the Agenda View button.
Previous/next month
Dashes on right side indicate events Dashed line indicates continuous 
event
Crosses below date indicate untimed 
events
Month View button
Agenda View 
						

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2. Tap the navigation controls to move forward or backward a day at 
a time, or to display more events and To Do items. 
Note:You can also change the category of To Do items shown. 
Click on the pick list to choose another category.
 See “To Do List” for more information on working with 
To Do items.
Date Book menus, preferences, and display options
Date Book menus are shown here for your reference, and Date Book 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu 
						

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Display 
OptionsAllows you to change Date Book’s appearance 
and which events display.
nShow Time Bars. Activates the time bars that 
appear in the Day View. The time bars show 
the duration of an event and illustrate event 
conflicts.
nCompress Day View. Controls how times 
appear in the Day View. When Compress Day 
View is off, all time slots display. When it is 
on, start and end times display for each event, 
but blank time slots toward the bottom of the 
screen disappear to minimize scrolling. 
nMonth View settings. These check boxes apply 
to the Month View of the Date Book. You can 
activate any or all of these settings to show 
that you have Timed, Untimed, or Daily 
Repeating events in the Month View only.