Palm M505 Color Handhelds Instructions Manual

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IR HotSync operations
Your handheld is equipped with an infrared (IR) port that supports 
the IrCOMM implementation of the standards for infrared 
communication established by the Infrared Data Association (IrDA). 
This means that not only can you beam data to another Palm OS 
handheld that’s equipped with an IR port, but you can also beam data 
to a mobile phone and any other device that supports the IrCOMM 
implementation of the IrDA standards. 
Most importantly, you can use the IR port to perform HotSync 
operations; you don’t need your cradle. This is especially useful if you 
travel with an infrared-enabled laptop. You simply enable infrared 
communication on your laptop and handheld and follow the steps in 
“Performing an IR HotSync operation” later in this section.
Preparing your computer for infrared 
communication
Before you can perform a HotSync operation using the IR port, the 
computer with which you want to synchronize must fulfill these 
requirements:
nYour computer must support the IrCOMM implementation of the 
IrDA standards.
nYour computer must have an enabled infrared port that’s built into 
the computer, or an enabled infrared device attached to the 
computer. 
Some desktop computers may require an infrared device attached 
to a physical COM port. Laptops are likely to have a built-in IR 
port, so no external device is necessary. 
nYour computer must have an installed infrared driver.
If you have an external infrared device attached to your computer, 
a driver is probably included with the device. Consult the 
documentation included with the device for information on 
installing the required driver.
Check your computer’s documentation to learn if the computer 
supports infrared communication. 
Preparing your Macintosh computer 
for infrared communication
Before you can perform a HotSync operation using the IR port to 
synchronize with your Macintosh computer, you must install some 
additional files on your Macintosh. 
						

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To install the extensions for infrared communication 
on a Macintosh:
1. Insert the Palm Desktop software CD-ROM into the CD-ROM 
drive on your Macintosh.
2. Open the Palm Extras folder.
3. Open the IrDA Files folder.
4. Open the Install in your System Folder.
5. Go to the Extensions folder in your System Folder and move the 
files with the same names as the files in the Install in your System 
Folder to another folder. (This will enable you to reinstall them 
later if needed.)
6. Copy the four extension files into the Extensions folder in your 
System Folder.
7. Restart your Macintosh.
Configuring HotSync Manager 
for infrared communication
Next, you need to configure HotSync Manager for infrared 
communication.
To configure HotSync Manager for infrared communication 
on a Windows computer:
1. Click the HotSync Manager icon   in the Windows system tray, 
and make sure Infrared is checked. If you do not have an Infrared 
option on the HotSync Manager menu, complete the following 
steps.
2. Make sure Local Serial is checked on the menu.
3. Choose Setup.
4. Click the Local tab. 
						

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5. In the Serial Port drop-down box, select the simulated port that 
your computer uses for infrared communication.
Note:See the documentation for your operating system for 
instructions on finding the simulated port. This 
information is usually located in the Control Panel.
6. Click OK.
Note:If your cradle is connected to a USB port, you can 
continue using it while HotSync Manager is configured 
for infrared communication. If your cradle is connected to 
a serial port, you cannot use your HotSync cradle again 
until you reconfigure the HotSync Manager to 
communicate with the port defined for cradle 
synchronization.
To configure HotSync Manager for infrared communication 
on a Macintosh:
1. Double-click the HotSync Manager icon in the Palm folder.
2. In the HotSync Controls tab, select Enabled.
3. Click the Serial Port Settings tab.
4. Under Check for handheld connection using, select Local Setup. 
						

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5. Under Local Setup, select Infrared Port from the Port pop-up 
menu.
6. Close the HotSync Software Setup window. 
Performing an IR HotSync operation
After you complete the steps to prepare for performing an IR HotSync 
operation, it is easy to perform the actual operation. 
To perform an IR HotSync operation:
1. In the Applications Launcher, tap the HotSync icon.
2. Tap Local.
3. Tap the pick list below the HotSync icon and select IR to a 
PC/Handheld.
4. Position the IR port of your handheld within a couple of inches of 
the infrared port of your computer.
5. Tap the HotSync icon to start the IR HotSync operation.
Tap here to 
start IR 
HotSync 
operation 
						

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Returning to cradle HotSync operations
It’s easy to return to using the cradle for HotSync operations.
Note:If your cradle is connected to a USB port, you can continue 
using it while HotSync Manager is configured for infrared 
communication. Use the following instructions to return to Local USB 
cradle HotSync operations only when needed, such as when you have 
disconnected the cradle from the USB port.
To return to local USB cradle HotSync operations on a 
Windows computer:
1. If needed, connect the cradle to the USB port of your computer you 
use for HotSync operations.
2. Click the HotSync Manager icon   in the Windows system tray, 
and select Local USB if it is not already checked. 
To return to local Serial cradle HotSync operations on a 
Windows computer:
1. If needed, connect the cradle to the port of your computer you use 
for HotSync operations.
2. Click the HotSync Manager icon   in the Windows system tray.
3. Choose Setup, and then click Local.
4. Select the COM port where your cradle is connected.
5. Click OK.
To return to local serial cradle HotSync operations
on a Macintosh:
1. If needed, connect the cradle to a serial port on your Macintosh.
2. Double-click the HotSync Manager icon in the Palm folder.
3. In the HotSync Controls tab, select Enabled.
4. Click the Serial Port Settings tab.
5. Under Check for handheld connection using, select Local Setup.
6. Under Local Setup, select the port where your cradle is connected 
from the Port pop-up menu.
7. Close the HotSync Software Setup window. 
Now, the next time you want to perform a HotSync operation, just 
press the HotSync button on the cradle, as you always did in the past. 
						

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Conducting a HotSync operation via 
modem
You can use a modem to synchronize your handheld when you are 
away from your computer.
Note:The first HotSync operation must be local, using the cradle. 
After that, you can perform a modem HotSync operation.
To perform a HotSync operation via modem you need the following:
nA modem connected to your computer.
nPalm Desktop software configured for use with the modem. 
nA modem connected to your handheld. 
nA configuration for the kind of modem connection you want to 
make. See “Connection preferences” in Chapter 8 for more 
information.
Preparing your computer
There are a few steps you must perform to prepare your computer for 
a modem HotSync operation. Be sure to perform these steps before 
you leave your office so that your computer is ready to receive a call 
from your handheld. 
To prepare your Windows computer for a modem 
HotSync operation:
1. Confirm that the computer modem is connected and turned on, 
and that no communications applications, such as fax or telephony 
software, are running on a COM port.
Note:Make sure the computer is disconnected from all 
online services, such as America Online (AOL). This helps 
to avoid conflicts with the COM port.
2. Start HotSync Manager if it is not already running, and from the 
HotSync Manager menu, choose
 Modem.
3. Adjust the following options as needed.  
						

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4. Click OK.
Serial PortIdentifies the port for the modem. If you are 
unsure of the port assignment, look at the 
Modem Properties in the Windows Control 
Panel.
SpeedDetermines the speed at which data is 
transferred. Try the As Fast As Possible rate 
first, and adjust downward if you experience 
problems. This setting allows Palm Desktop 
software and your handheld to find and use 
the fastest speed.
ModemIdentifies the modem type or manufacturer. 
Refer to your modem manual or face plate for 
its type or settings. If you’re not sure of your 
modem type or your modem doesn’t match 
any that appear in the list, select Hayes Basic.
Setup 
StringIdentifies the setup string for your particular 
modem. Not all modems require a setup 
string. Refer to your modem manual and enter 
the setup string if recommended by the 
manufacturer. 
						

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To prepare a Macintosh for a modem HotSync operation:
1. Confirm that the Macintosh modem is connected and turned on, 
and that no communications applications, such as fax or telephony 
software, or AppleTalk networking are running on that serial port.
Note:Make sure the Macintosh is disconnected from all online 
services, such as CompuServe and America Online 
(AOL). This helps to avoid conflicts with the serial port.
2. Double-click the HotSync Manager icon in the Palm folder.
3. Click the Serial Port Settings tab.
4. Under Check for handheld connection using, click Modem Setup.
5. Adjust the following options as needed. 
6. Close the HotSync Software Setup window.
ModemIdentifies the type of modem connected to your 
Macintosh. If your modem does not appear on 
the list, use the Hayes Basic setting, or choose 
Custom to enter a command string. Refer to the 
manual that came with your modem to find the 
appropriate command string.
PortIdentifies the port that Palm Desktop software 
uses to communicate with the modem. Select 
the modem or printer port where you 
connected the modem cable.
Modem 
SpeakerActivates the modem’s speaker. If you are 
having trouble connecting, turn on this option 
to make sure the modem connected to your 
Macintosh is responding to incoming calls. 
						

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Preparing your handheld
There are a few steps you must perform to prepare your handheld for 
a modem HotSync operation. 
To prepare your handheld for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap Modem.
4. Tap the pick list below the icon and select a modem configuration.
Note:If you need to create a configuration, tap the Menu icon 
and then select Options and Connection Setup. See 
“Connection preferences” in Chapter 8 for more 
information. 
5. Tap the Enter phone # field.
Select a modem 
configuration
Tap 
here  
						

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Note:If you plan to connect to your company’s dial-in server 
(network modem) instead of connecting to a computer 
modem, see “Conducting a HotSync operation via a 
network” later in this chapter.
6. Enter the telephone number to access the modem connected to 
your computer.
7. If needed, enter a dial prefix (such as “9”) to access an outside line, 
and then tap the Dial Prefix check box.
Tip:You can enter a comma in the field to introduce a “pause” 
in the dialing sequence. Each comma equals a two second 
pause.
8. If the phone line you’re using for the handheld has Call Waiting, 
select the Disable call waiting check box to avoid an interruption 
during the modem HotSync operation. 
9. If you want to use a calling card to place the call, select the check 
box and enter the calling card number. 
10. Tap OK.
Selecting the conduits for a modem HotSync 
operation
The Conduit Setup dialog box on your handheld enables you to define 
which files and/or applications synchronize during a modem 
HotSync operation. You can use these settings to minimize the time 
required to synchronize data with a modem. 
To change the Conduit Setup for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap the Menu icon  . 
4. Tap Options, and then tap Conduit Setup.
5. Tap the check boxes to deselect the files and applications that you 
do not want to synchronize during a modem HotSync operation. 
The default setting is to synchronize all files.