Palm Tungsten T Instruction Manual

							Beaming data
31
nAn application installed in RAM memory
nAn application installed on an expansion card that is seated in the card slot
TIPYou can also perform HotSync® operations using the IR port. 
See“Conducting IR HotSync operations” in Chapter 16 for more details.
To select a business card:
1.Create an Address Book record that contains the information you want on your 
business card.
2.Tap the Menu icon  .
3.Tap Record, and then tap Select Business Card.
4.Tap Yes.
To beam a record, business card, or category of records:
1.Locate the record, business card, or category you want to beam.
2.Tap the Menu icon  .
3.Tap one of the following from the Record menu:
– The Beam command for an individual record.
– In Address Book only: Beam Business Card.
– In Note Pad only: If you are beaming to someone using an earlier version of 
Note Pad, tap Compatibility, and then tap Beam.
– Beam Category.
TIPYou can also press and hold the Address Book application button to 
instantly beam your business card to another device with an IR port.
4.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device.
For best results, Palm handhelds should be between 10 centimeters 
(approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the 
path between the two handhelds must be clear of obstacles. The beaming 
distance to other devices may be different.
5.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld. 
						

							Chapter 3 Entering Data on Your Handheld
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To beam an application:
1.Open the Applications Launcher.
2.Tap the Menu icon  .
3.Tap App, and then tap Beam.
4.Tap the Beam From pick list.
5.Select either Handheld or Card.
6.Tap the application you want to transfer.
Some applications are copy-protected and cannot be beamed. These are listed 
with a lock icon next to them.
7.Tap Beam.
8.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device.
9.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive beamed information:
1.Turn on your handheld.
2.Point the IR port directly at the IR port of the transmitting device to open the 
Beam dialog box.
3.(Optional.) Tap the category pick list and select a category for the incoming 
information. You can also create a new category or leave the information 
unfiled.
4.Tap Yes. 
Beaming tips
nYou can set the full-screen pen stroke to beam the current entry. See“Pen 
preferences” in Chapter 17 for more information. 
nYou can draw the Graffiti Command stroke to activate the Command toolbar, 
and then tap the beam icon. 
nYou can use the Graffiti Command stroke “/ B” to beam the current entry. 
						

							Sending data
33
Sending data
In addition to beaming data, you can also use SMS or Bluetooth communication to 
send information to and receive information from other devices. You can exchange 
the following information with devices that support SMS or Bluetooth 
communication:
nThe record currently displayed in Date Book, Address Book, To Do List, Note 
Pad, Voice Memo, or Memo Pad
nThe category currently displayed in Address Book, To Do List, Note Pad, Voice 
Memo, or Memo Pad
nAn application installed in RAM memory
nAn application installed on an expansion card that is seated in the card slot
TIPYou can also perform HotSync operations using Bluetooth 
communication. See“Conducting Bluetooth HotSync operations” in 
Chapter 16 for more information.
When you send a record or a category of records, the receiving device must have 
an appropriate application installed to read the data. When you send an 
application, you cannot send applications that are locked and appear with a lock 
icon next to them. 
Sending data with Bluetooth communication
Your handheld is equipped with Bluetooth technology that you can use to share 
information with other Bluetooth-enabled devices. To use your handheld for 
Bluetooth communication, you must first turn on Bluetooth communication on the 
Bluetooth Preferences screen. See“Bluetooth Preferences” in Chapter 17 for 
details. 
After you turn on Bluetooth communication, you can share data with Bluetooth-
enabled devices that have compatible versions of the appropriate Bluetooth-
enabled applications. 
To send a record or category of records with Bluetooth communication:
1.Locate the record or category you want to send.
2.Tap the Menu icon  .
3.Tap one of the following on the Record menu:
– The Send command for an individual record
– Send Category 
						

							Chapter 3 Entering Data on Your Handheld
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4.If the Send With dialog box appears, select Bluetooth, and then tap OK.
The Discovery Results screen appears and displays a list of Bluetooth-enabled 
devices that are within range.
5.Select the device(s) to which you want to send the record or category, and then 
tap OK. 
If the device to which you want to send the data does not appear on the 
Discovery Results list, tap Find More.
6.Wait for the Send Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
If the transfer does not complete properly, see“Beaming and sending problems” 
in Appendix B for troubleshooting tips.
To send an application:
1.Open the Applications Launcher.
2.Tap the Menu icon  .
3.Tap App, and then tap Send.
4.Select either Handheld or Card from the Send From pick list.
5.Tap the application you want to transfer.
Some applications are copy-protected and cannot be sent. These are listed with 
a lock icon next to them.
6.Ta p  S e n d .
7.If the Send With dialog box appears, select Bluetooth, and then tap OK. 
						

							Sending data
35
The Discovery Results screen appears and displays a list of Bluetooth-enabled 
devices that are within range.
8.Select the device(s) to which you want to send the application or category, and 
then tap OK. 
If the device to which you want to send the application does not appear on the 
Discovery Results list, tap Find More.
9.Wait for the Send Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive sent information:
1.Make sure your handheld is on, that Bluetooth communication is turned on, 
and that your handheld is set to be Discoverable. See“Bluetooth Preferences” 
in Chapter 17 for specific instructions.
2.(Optional.) Tap the category pick list and select a category for the incoming 
information. You can also create a new category or leave the information 
unfiled.
3.Tap Yes. 
Sending data with SMS communication
The Software Essentials CD-ROM that comes with your handheld includes an SMS 
application that you can use to share information with other SMS-enabled devices. 
To use your handheld for SMS communication, you need a GSM mobile phone 
(sold separately), you must install the SMS software from the Software Essentials 
CD-ROM, and you need to use Phone Link to establish a connection with your 
GSM mobile phone.  
						

							Chapter 3 Entering Data on Your Handheld
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If the recipient receives the information on a Palm OS handheld, they can transfer 
the information directly to the appropriate application. If the recipient receives the 
information on another device, the data appears as text.
To send a record or category of records with SMS communication:
1.Locate the record or category you want to send.
2.Tap the Menu icon  .
3.Tap one of the following on the Record menu:
– The Send command for an individual record
– Send Category
4.From the Send With dialog box, select SMS, and then tap OK.
5.Enter the recipient’s GSM mobile phone number. 
TIPYou can also tap To to select from a list of recent recipients, or tap Lookup 
to select a number from your Address Book.
6.Ta p  S e n d .
7.Wait for the Send Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To send an application:
1.Open the Applications Launcher.
2.Tap the Menu icon  .
3.Tap App, and then tap Send.
4.Select either Handheld or Card from the Send From pick list.
5.Tap the application you want to transfer.
Some applications are copy-protected and cannot be sent. These are listed with 
a lock icon next to them.
6.Ta p  S e n d .
7.From the Send With dialog box, select SMS, and then tap OK. 
						

							Using your computer keyboard
37
8.Enter the recipient’s GSM mobile phone number. 
TIPYou can also tap To to select from a list of recent recipients, or tap Lookup 
to select a number from your Address Book.
9.Ta p  S e n d .
10 .Wait for the Send Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive sent information:
1.Connect your handheld to your GSM mobile phone.
The Send dialog appears when your handheld detects the incoming 
information.
2.(Optional.) Tap the category pick list and select a category for the incoming 
information. You can also create a new category or leave the information 
unfiled.
3.Tap Yes. 
Using your computer keyboard
If you have a lot of data to enter, or prefer to use the computer keyboard, you can 
use Palm Desktop software or any supported personal information manager (PIM) 
to enter information. You can then perform a HotSync operation to synchronize 
the information on your computer with the information on your handheld. Many 
of the applications that came with your handheld are also available in Palm 
Desktop software and in most PIMs, so you don’t need to learn different 
applications. For more information on entering data on your computer, refer to the 
online Help in Palm Desktop software, the Palm Desktop software Quick Tour (for 
Windows computers), and to the Palm Desktop Software for the Macintosh User’s 
Guide on the Desktop Software CD-ROM.
Importing data
If you have data stored in computer applications such as spreadsheets and 
databases, or if you want to import data from another handheld, you can transfer 
the data to your handheld without having to type it. Save the data in one of the file 
formats listed in the next section, import it into Palm Desktop software, and then 
perform a HotSync operation to transfer the data to your handheld. 
						

							Chapter 3 Entering Data on Your Handheld
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Importing data from a Windows computer
Palm Desktop software can import data in the following file formats: 
nComma-delimited (.csv, .txt): Address Book and Memo Pad only
nTab-delimited (.tab, .tsv, .txt): Address Book and Memo Pad only
nCSV (Lotus Organizer 2.x/97 Mapping): Address Book only
nvCal (.vcs): Date Book only 
nvCard (.vcf): Address Book only
nDate Book archive (.dba)
nAddress Book archive (.aba)
nTo Do List archive (.tda)
nMemo Pad archive (.mpa)
Archive formats can be used only with Palm Desktop software. Use the archive file 
formats to share information with other people who use a Palm OS
 handheld or to 
create a copy of your important Palm Desktop information.
To import data from a Windows computer:
1.Open Palm Desktop software.
2.Click the application into which you want to import data.
3.If you are importing records that contain a field with category names, do the 
following:
Select All in the Category box.
Be sure that the same categories that appear in the imported file also exist in the 
application. If the categories do not exist, create them now; otherwise, the 
records are imported into the Unfiled category.
4.From the File menu, select Import.
5.Select the file you want to import.
6.Click Open.
If you are importing a vCal or vCard file, skip to step 10. You do not have to 
specify which fields correspond to the imported data.
7.To import data into the correct Palm Desktop fields, drag fields in the left 
column so that they are opposite the corresponding imported field on the right.
8.If you don’t want to import a field, click the check box for that field to deselect it.
9.Click OK.
The imported data is highlighted in the application.
10 .To add the imported data to your handheld, perform a HotSync operation. 
						

							Importing data
39
See Palm Desktop online Help for more information on importing and exporting 
data.
Using File Link
The File Link feature enables you to import Address Book and Memo Pad 
information, such as a company phone list, to your handheld from a separate 
external file on your Windows computer. You can configure the File Link feature 
to check for changes to the external file when you perform a HotSync operation. 
HotSync Manager stores the data in a separate category in Palm Desktop software 
and on your handheld. 
With File Link, you can import data stored in any of the following formats:
nComma-separated (*.csv)
nMemo Pad archive (*.mpa)
nAddress Book archive (*.aba)
nText (*.txt)
For information on how to set up a file link, see the Palm Desktop online Help.
Importing data from a Mac computer
Palm Desktop software can import data from any of the following applications 
when you export the data in the appropriate file format: 
nAddress Book Plus (text file)
nClaris Organizer (Palm Desktop software can open these files directly)
nClarisWorks (save under new name as ASCII text file)
nDateBook Pro (text file)
nDayMaker (text file)
nDynodex (text file)
nFileMaker Pro (tab-separated text file)
nMeeting Maker (text file)
nNewton running OS 1.0 with Newton Connection Kit:
Names, Date Book Calendar, and Notepad (text file)
nNow Contact (text file)
nNow Up-to-Date (text file)
nQuickDex (text file)
nTouchBase Pro (text file)
nvCal (.vcs)/vCard (.vcf) compatible PIMs
nOther applications that can export a tab-delimited file such as Microsoft Excel 
						

							Chapter 3 Entering Data on Your Handheld
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To import data from a Mac computer:
1.Open Palm Desktop software.
2.From the File menu, select Import.
3.Select the file you want to import.
4.Click Open.
5.If you want to change the order of the fields you’re importing, point to a field, 
wait for the cursor to change to a double arrow, and then drag the field to a new 
location.
6.If you do not want to import a field, click the arrow between the field names.
7.From the Fields pop-up menu, select the appropriate field.
8.From the Delimiters pop-up menu, select the appropriate delimiter.
9.Click OK.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data.
Using Note Pad
In addition to using Graffiti characters and the onscreen keyboard, you can enter 
data on your handheld using the Note Pad application. When you use Note Pad, 
you write quick notes directly on the handheld screen in your own handwriting. 
See Chapter 11 for more information and instructions.
Using Voice Memo
In addition to making visual entries, you can record voice entries on your 
handheld using the Voice Memo application. When you use Voice Memo, you 
speak into your handheld’s microphone and record quick notes in your own voice. 
See Chapter 14 for more information and instructions.
Using a portable keyboard
You can connect a portable keyboard accessory to the universal connector on your 
handheld so that you can type data directly into your handheld. Portable 
keyboards are very helpful when you need to enter large amounts of data quickly 
and accurately while you are away from your computer. For additional 
information about this optional accessory, go to the web site 
www.palm.com.