Palm Tungsten T2 Instructions Manual

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To set outgoing mail options:
1.(Optional) Do any of the following:
2.Ta p  N e x t .
Adding a signature
If you want, you can add a signature to each e-mail message you send. For 
example, you can enter your name and telephone number so that they appear on 
each message you send. 
Display NameEnter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
Reply To AddressEnter the e-mail address that you want recipients to see and 
reply to on your e-mail messages, only if this is different 
from the e-mail address from which you are sending the 
message. For example, if you are sending a message from 
[email protected] but you want recipients to reply to 
[email protected], enter the reply-to address here. Reply To 
Address makes it look as though the e-mail came from the 
address you entered.
BCCSelect the BCC check box to send a blind copy of any e-mail 
message you send to another e-mail address. The blind copy 
e-mail address is not seen by the other recipients of the 
message. For example, if you want a copy of all messages 
you send from your handheld to be sent to your corporate 
e-mail account, enter that e-mail address. 
						

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To add a personal signature:
1.Tap the Attach Signature to messages check box, and then enter the text of the 
signature. 
This signature is attached to all your outgoing e-mail.
2.Ta p  N e x t .
Setting advanced outgoing mail options
You can set additional outgoing mail options.
To set advanced outgoing mail options:
1.(Optional) Select any of the following:
Port NumberThe default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server administrator.
AuthenticationSelect the My server requires authentication (ESMTP) check 
box if the outgoing server (SMTP) requires authentication. 
Check with your system administrator before selecting this 
option. See “Adding ESMTP to an account” later in this 
chapter for information. If you select this option, username 
and password fields appear. These fields are prepopulated 
based on the account information you entered previously. In 
most cases, the prepopulated information is correct; 
however, occasionally your authentication username and/or 
password is different from your account username or 
password. Check with your e-mail service provider for 
authentication username and password information.
If you need to enter new information, enter a username 
and/or tap the Password box and enter a password, and 
then tap OK.
Signature lines appear only if 
check box is selected 
						

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2.Ta p  D o n e .
Testing your new account
After you finish setting up a new e-mail account, the Inbox of the account you just 
created is displayed. You can test whether the e-mail account is set up and working 
properly by tapping Get Mail. See “Getting e-mail by subject or getting the entire 
message” later in this chapter for more information.
Creating a synchronize-only account
NOTEYou must be using a Windows computer to use a synchronize-only account.
A synchronize-only e-mail account enables you to download, view, and manage 
e-mail between the handheld and a desktop e-mail application, such as Microsoft 
Outlook, by performing a HotSync operation by means of the cradle/cable. You 
can’t send and receive messages wirelessly or with a modem for any account of this 
type.
To create a synchronize-only e-mail account:
1.Ta p  t h e  M e n u  i c o n   .
2.Ta p  A c c o u n t s .
3.Select Account Setup.
Username and Password fields appear only if 
ESMTP check box is selected 
						

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4.Ta p  N e w.
5.Do the following:
If the VersaMail application knows the protocol for the mail service you 
selected, it displays the correct protocol.
6.On the same screen, select the Synchronize Only Account check box.
7.Ta p  N e x t .
Account NameEnter a descriptive name for this account, such as “My Yahoo.”
Mail ServiceTap the Mail Service pick list and select the provider to which 
you are connecting. Select Other if your ISP is not listed.
ProtocolTap the Protocol pick list and select POP or IMAP. (Most mail 
providers use the POP protocol.)
Select check box for a 
synchronize-only account 
						

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Entering the account username and password
In the next part of the VersaMail Account Setup, you enter the username and 
password for this account. The VersaMail 2.5 application provides strong 128-bit 
AES encryption for your password.
To enter the account username and password:
1.Enter the username you use to access your e-mail. This is generally the part of 
your e-mail address appearing before the @ symbol; it is usually not your entire 
e-mail address.
2.Tap the Password box, and then enter your password. 
3.Tap OK. The Password box displays the word “Assigned” to indicate that a 
password has been entered.
4.Ta p  N e x t .
Entering the name of the outgoing and incoming mail server
You need to enter your e-mail address for the account you are accessing, as well as 
the names of the outgoing and incoming mail servers.
To enter mail server settings:
1.If you chose a preconfigured service from the Mail Services pick list on the 
Account Setup screen, the e-mail address field is completed automatically, 
based on the username and mail service you entered. Check the address to 
verify that it is correct, and edit it if necessary.
If you chose Other from the Mail Services pick list on the Account Setup screen, 
enter the e-mail address for your account.
E-mail address will be filled in 
automatically if you chose a 
preconfigured mail service
Mail servers will be filled in 
automatically if the VersaMail 
application knows the names based 
on the mail service you chose 
						

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2.Enter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
If the VersaMail application knows the incoming mail server name based on the 
mail service you selected, the correct server name is displayed.
3.Enter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.
If the VersaMail application knows the outgoing mail server name based on the 
mail service you selected, the correct server name is displayed.
4.Ta p  N e x t .
5.Do one of the following:
– To accept these mail options and begin using the VersaMail application, tap 
Done. After you finish setting up a synchronize-only e-mail account, you 
need to configure this account on your desktop. See “Configuring an account 
in HotSync Manager” later in this chapter for information. You will not be 
able to synchronize e-mail between your handheld and your desktop until 
you configure the account on your desktop.
– To set up additional mail options, tap Next. Continue with the next set of 
procedures.
Setting mail retrieval options for a POP or IMAP account
The next VersaMail Setup screen displays different options, depending on whether 
your mail service uses a POP or an IMAP protocol. 
						

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To set mail retrieval server options for a POP or IMAP account:
1.(Optional) Select any of the following:
Get unread mailNOTEThe POP protocol does not support retrieval of unread 
mail only from the server. If you have a POP e-mail account, 
the VersaMail application downloads all messages from the 
server regardless of whether you have read them (for 
example, on your desktop or on the web), and regardless of 
whether this check box is selected.
For IMAP accounts, select Get unread mail ONLY to 
download only unread mail to your handheld. If you don’t 
choose this option and you tap Get & Send, all of your e-mail 
messages on your provider ’s mail server are downloaded to 
your Inbox, including messages you have already read. To 
get all mail (including mail you have already read) and not 
just unread mail, deselect Get unread mail ONLY.
Delete messages 
on serverTo delete messages on your provider ’s mail server when 
they are deleted in the VersaMail application, select the 
Delete messages on the server when they are deleted in 
VersaMail check box.
Leave mail on 
server (POP 
account only)To get e-mail on your handheld but also leave it on the server 
so you can view it later on your desktop, select the Leave 
mail on server check box. For example, if you create an 
account to receive e-mail from your Yahoo account and select 
this option, your old Yahoo e-mail is still visible the next time 
you visit Yahoo.com to access your Yahoo e-mail Inbox.
Port NumberThe port number setting defaults to 110 for POP and to 143 
for IMAP servers, respectively. You may need to change the 
port number if you choose to retrieve incoming mail over a 
secure connection (see the next bullet item). If you are not 
sure about the correct port number, check with your mail 
server administrator.
Use Secure 
ConnectionTo retrieve incoming mail over a secure (Secure Sockets 
Layer, or SSL) connection, select the Use Secure Connection 
check box. See “Using Secure Sockets Layer (SSL)” later in 
this chapter for information on SSL.
Maximum 
Message SizeTo limit the maximum size of an incoming e-mail message, 
enter the size in kilobytes (KB) for Maximum Message Size. 
The maximum size of an incoming message is 5KB by 
default, but you can enter a smaller size. The maximum 
message size that you can retrieve is 60KB for the body text 
and 2MB total, including attachments. 
						

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2.Ta p  N e x t .  
Setting outgoing mail options
Outgoing mail options are the same for POP and IMAP accounts.
To set outgoing mail options:
1.(Optional) Enter or select any of the following:
2.Ta p  N e x t .
Display NameEnter the name you want to appear on your outgoing messages, 
such as “Joe Smith.”
Reply To 
AddressEnter the e-mail address that you want recipients to see and 
reply to on your e-mail messages, only if this is different from the 
e-mail address from which you are sending the message. For 
example, if you are sending a message from “[email protected]” 
but you want recipients to reply to “[email protected],” enter the 
reply-to address here. Reply To Address makes it look as though 
the e-mail came from the address you entered.
BCCSelect the BCC check box to send a blind copy of any e-mail 
message you send to another e-mail address. The blind copy 
e-mail address is not seen by the other recipients of the message. 
For example, if you want a copy of all messages you send from 
your handheld to be sent to your corporate e-mail account, enter 
that e-mail address.
POP accounts IMAP accounts 
						

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Adding a signature
If you want, you can add a signature to each e-mail message you send. For 
example, you can enter your name and telephone number so that they appear on 
each message you send. 
To add a personal signature:
1.Tap the Attach Signature to messages check box, and then enter the text of the 
signature. 
This signature is attached to all your outgoing e-mail.
2.Ta p  O K .
Setting advanced outgoing mail options
You can set additional outgoing mail options.
To set advanced outgoing mail options:
1.(Optional) Select any of the following:
Port NumberThe default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server administrator.
AuthenticationSelect the My server requires authentication (ESMTP) check 
box if the outgoing server (SMTP) requires authentication. 
Check with your system administrator before selecting this 
option. See “Adding ESMTP to an account” later in this 
chapter for information. If you select this option, username 
and password fields appear. These fields are prepopulated 
based on the account information you entered previously. In 
most cases, the prepopulated information is correct; 
however, occasionally your authentication username and/or 
password is different from your account username or 
password. Check with your e-mail service provider for 
authentication username and password information.
If you need to enter new information, enter a username 
and/or tap the Password box and enter a password, and 
then tap OK.
Signature lines appear only if 
check box is selected 
						

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2.Ta p  D o n e .
Configuring your synchronize-only account
After you finish setting up a synchronize-only e-mail account, you need to 
configure this account on your desktop. See “Configuring an account in HotSync 
Manager” later in this chapter for information. You will not be able to synchronize 
e-mail between your handheld and your desktop until you configure the account 
on your desktop. 
Editing e-mail accounts
From time to time, you may need to edit information about one of the e-mail 
accounts you set up. 
To select the account to edit:
1.Ta p  t h e  M e n u  i c o n   .
2.Ta p  A c c o u n t s .
3.Select Account Setup.
4.Tap the name of the account to edit, and then tap Edit.
Username and Password fields appear only if 
ESMTP check box is selected