Palm Tungsten T2 Instructions Manual

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3.Select Copy on the App menu.
4.Tap the Copy From pick list and select the card name.
5.Tap the Copy To pick list and select Handheld.
6.Tap the application you want to copy.
7.Ta p  C o p y.
8.Ta p  D o n e .
You can also beam applications from expansion cards to your handheld or send 
applications from expansion cards to your handheld. See “Beaming data” and 
“Sending data” in Chapter 3 for details.
Selecting copy settings
When using the copy feature, you can set the following:
■How applications are sorted and listed
■Whether to copy only the application or both the application and its data files 
To select copy settings:
1.Tap the Home icon  .
2.Ta p  t h e  M e n u  i c o n   .
3.Select Copy on the App menu.
4.Tap Settings.
5.Tap the Sort By pick list and select Name or Size. 
						

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6.Tap the Copy Application Only check box to select it if you want to copy only 
the application files. Leave it deselected if you want to copy both the application 
file and its associated data file(s).
7.Ta p  O K .
NOTEThe Sort By setting is in effect each time you use the copy feature. Each time 
you want to copy an application only, you must select the Copy Applications Only 
check box.
Using menus
Menus on your handheld are easy to use. Once you have mastered them in one 
application, you can use them the same way in all other applications.
The menus of each application are illustrated in the chapter that discusses that 
application.
To open the menu bar:
1.Open an application (such as Memo Pad).
2.Do one of the following:
– Tap the Menu icon  . 
– Tap the inverted title area at the top of the screen.
In this example, three menus are available: Record, Edit, and Options. The Record 
menu is selected and contains the commands New Memo, Delete Memo, Beam 
Memo, and Send Memo.
Tap the Menu icon
Tap the title area 
						

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Choosing a menu
The menus and menu commands that are available depend on the application that 
is currently open. Also, the menus and menu commands vary depending on which 
part of the application you’re currently using. For example, in Memo Pad, the 
menus are different for the Memo list screen and the Memo record screen.
To select a menu command with the stylus:
1.Open the menu bar for an application.
2.Tap the menu that contains the command you want to use.
3.Tap the command you want to use.
TIPAfter you open the menu bar, you can also press Right and Left on the navigator 
to select a menu, press Down on the navigator to select the command you want to 
use, and then press Select on the navigator to run the command.
Graffiti 2 menu commands
Most menu commands have an equivalent Graffiti 2 Command stroke, which is 
similar to the keyboard shortcuts used to execute commands on computers. The 
command letters appear to the right of the command names. 
When you draw the Command stroke anywhere in the Graffiti 2 area, the 
Command toolbar appears just above the Graffiti 2 writing area to indicate that 
you are in Command mode.
Command   
Command letters Menu commands
Cut Undo Copy Paste Beam Delete 
						

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The Command toolbar displays context-sensitive menu commands for the active 
screen. For example, if text is selected, the menu icons displayed may be Undo, 
Cut, Copy, and Paste. Tap an icon to select the command, or immediately write 
the corresponding command letter for an appropriate command in the Graffiti 2 
writing area.
For example, to select Paste from the Edit menu, draw the Command stroke, 
followed by the letter p.
Command mode is active only for a short time, so you must tap an icon or write 
the command letter immediately to select the menu command. 
Choosing application preferences
You can set options that affect an entire application in the application’s Preferences 
dialog box.
To change preferences for an application: 
1.Open an application.
2.Tap the Menu icon  . 
3.Select Options, and then select Preferences.
NOTENot all applications have a Preferences command.
4.Make changes to the settings.
5.Ta p  O K .
Performing common tasks
The tasks described in this section use the term records to refer to an individual item 
in any of the applications: a single Date Book event, Address Book entry, To Do List 
item, Note Pad note, Palm™ Photos photo, voice memo, Memo Pad memo, SMS 
message, Palm™ Web Browser Pro page, or Expense item.
Creating records
You can use the following procedure to create a new record in Date Book, Address 
Book, To Do List, Note Pad, Memo Pad, and Expense.
In SMS, you use a different procedure to create a message. For more information, 
see“Creating messages” in Chapter 15.
In Palm Web Browser Pro, you can either save a web page or bookmark it so you 
can return to it later. For more information, see Chapter 19. 
						

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To create a record:
1.Select the application in which you want to create a record.
2.Ta p  N e w.
3.In Date Book only: Select start and end times for your appointment, and tap OK.
4.Enter text for the record.
5.(Optional) Tap Details to select attributes for the record. (In Note Pad the Details 
command is located on the Options menu.)
6.In Address Book, Note Pad, and Memo Pad only: Tap Done.
There’s no need to save the record because your handheld saves it automatically.
Editing records
After you create a record, you can change, delete, or enter new text at any time. 
Two screen features tell you when your handheld is in Edit mode:
■A blinking cursor 
■One or more dotted edit lines
NOTEIn Note Pad you can write anywhere on the screen. Therefore, you will not see 
an edit line or blinking cursor unless the cursor is in the title line. 
Entering text
For information on how to enter text using Graffiti 2 writing, the onscreen 
keyboard, or the keyboard attached to your computer, see Chapter 3. For 
information on entering text in Note Pad, see“Creating a note” in Chapter 12.
Using the Edit menu
The Edit menu is available with any screen where you enter or edit text. In general, 
commands available in the Edit menu apply to text that you select in an application.
Edit line 
 Blinking cursor 
						

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To select text in an application:
1.Tap the beginning of the text that you want to select.
2.Drag the stylus over the text to highlight it (in yellow). 
NOTEYou can also double-tap to select a word, or triple-tap to select a line of 
text. You can also drag across the text to select additional words, or drag down 
to select a group of lines.
The following commands may appear in an Edit menu:
Deleting records
To delete a record:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Select the Delete command on the Record menu. In Voice Memo, the delete 
command is on the V Memo menu. In Palm Photos, the delete command is on 
the Photo menu: 
Date Book: Delete Event
Address Book: Delete Address
UndoReverses the action of the last edit command. For example, if you 
used Cut to remove text, Undo restores the text you removed. Undo 
also reverses deletions you made using backspace. 
CutRemoves the selected text and stores it temporarily in the memory 
of your handheld. You can paste the text you cut into another area 
of the current application or into a different application. 
CopyCopies the selected text and stores it temporarily in the memory of 
your handheld. You can paste the text that you copy into another 
area of the current application or into a different application.
PasteInserts the text that you cut or copied at the selected point in a 
record. The text you paste replaces any selected text. If you did not 
previously cut or copy text, Paste does nothing.
Select AllSelects all of the text in the current record or screen. This enables 
you to cut or copy all of the text and paste it elsewhere.
KeyboardOpens the onscreen keyboard. After you finish with the onscreen 
keyboard, tap Done.
Graffiti 2 HelpOpens screens that show all the Graffiti 2 character strokes. Use this 
command anytime you forget a stroke for a character. 
						

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To Do List: Delete Item
Note Pad: Delete Note
Voice Memo: Delete V Memo
Palm Photos: Delete Photo
Memo Pad: Delete Memo
Expense: Delete Item
In SMS, the delete command is available when you have a message open. In 
Palm Web Browser Pro, the delete command is available from the View Saved 
Pages dialog box.
A confirmation dialog box appears. If you want to save a copy of the deleted 
item to an archive file in Palm Desktop software, be sure that the check box is 
selected. If you don’t want to save a copy, tap the check box to deselect it. 
The archive option is not available in Note Pad, Palm Photos, Palm Web 
Browser Pro, and Voice Memo. In SMS, you must tap Archive in the Message 
menu to archive a message.
4.Ta p  O K .
If you chose to save a copy of the selected item, your handheld transfers it to the 
archive file on your desktop the next time you perform a HotSync operation.
To delete a record with alternate methods:
■Delete the text of the record.
■In Date Book, Address Book, Palm Photos, To Do List, and Memo Pad, open the 
Details dialog box for the record, tap Delete, and then tap OK.
NOTEWhen deleting a repeating event in Date Book, you can choose to delete 
the current repeating event, current and future events, or all instances of that 
event.
■In Palm Photos, you can select and delete multiple photos at the same time. 
See“Deleting photos” in Chapter 13 for details.
■In Note Pad and Voice Memo, open the note or voice memo you want to delete, 
and then tap Delete.
■In Palm Web Browser Pro, you can delete your list of bookmarked pages or clear 
the history list of the web pages you’ve visited. You can also clear the cache of 
web pages stored on your handheld so you can view them without accessing 
the Internet again. See Chapter 19 for details.
■In SMS, tap Empty Trash on the Message menu to permanently delete messages 
in the Trash category. 
						

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Purging records
Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate 
records in these applications that have outlived their usefulness. For example, 
events that occurred months ago remain in the Date Book, and To Do List items 
that you marked as completed remain in the list, as do Expense items.
All these outdated records take up memory on your handheld, so it’s a good idea 
to remove them by using Purge. If you think Date Book or To Do List records might 
prove useful later, you can purge them from your handheld and save them in an 
archive file on your computer.
Purging is not available in Address Book, Note Pad, Palm Photos, Voice Memo, 
SMS, or Memo Pad. You must delete outdated records manually from these 
applications.
In Palm Web Browser Pro, you can purge stored web pages by clearing the cache. 
See“Changing the size and content of the cache” in Chapter 19.
To purge records:
1.Open the application.
2.Tap the Menu icon  . 
3.Select Purge on the Record menu. 
A confirmation dialog box appears. 
Date Book: Tap the pick list and select how old a record must be to be purged. 
Purge deletes repeating events if the last of the series ends before the date that 
you purge records.
Date Book, To Do List: If you want to save a copy of the purged records to an 
archive file on your desktop, be sure that the check box is selected. If you don’t 
want to save a copy, tap the check box to deselect it.
Expense: Select the category you want to purge. All data in the selected category 
will be purged and there is no archive option.
4.Tap OK, or in Expense, tap Purge.
If you chose to save a copy of the purged records, your handheld transfers them to 
an archive file on your desktop the next time you perform a HotSync operation.
NOTEPurging does not happen automatically. You must select the command to 
make it happen. 
						

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Categorizing records
You can categorize records in the Address Book, To Do List, Note Pad, Voice Memo, 
Memo Pad, and Expense applications so that they are grouped logically into 
categories and are easy to review. In Palm Photos, categories are called albums. As 
we refer to categories throughout this section, we are also referring to albums 
unless otherwise noted.
When you create a record, your handheld automatically places it in the category 
that is currently displayed. If the category is All, your handheld assigns it to the 
Unfiled category. You can leave an entry as Unfiled or assign it to a category at any 
time.
When you have an expansion card properly seated in the expansion card slot, the 
last item in the category pick list becomes the name of the expansion card. You 
cannot otherwise categorize applications that reside on an expansion card. The 
expansion card serves as its own category. To further categorize records, the 
records must reside on your handheld.
By default, your handheld includes system-defined categories, such as All and 
Unfiled, and user-defined categories, such as Business and Personal. 
You cannot modify the system-defined categories, but you can rename and delete 
the user-defined categories. In addition, you can create your own user-defined 
categories. You can have a maximum of 15 user-defined categories in each 
application. 
Address Book contains the QuickList user-defined category, in which you can store 
the names, addresses, and phone numbers you might need in emergencies (doctor, 
fire department, lawyer, and so on).
Expense contains two user-defined categories, New York and Paris, to show how 
you might sort your expenses according to different business trips.
Palm Photos contains three user-defined albums—Vacation, Friends, and Family—
that you can use to organize your photos.
Palm Web Browser Pro allows you to save web pages and bookmarks in categories. 
See Chapter 19 for details.
SMS has set categories you can place messages in: Outbox, Inbox, Trash, Archive, 
and Draft.
The illustrations in this section come from Address Book, but you can use these 
procedures in all the applications in which categories are available. The only 
exception is that the steps for moving photos into albums is slightly different. 
See“Filing photos in albums” in Chapter 13 for details. 
						

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To move a record into a category:
1.Select the record you want to categorize.
2.In Address Book only: Tap Edit.
3.Tap Details.
4.Tap the Category pick list to display the list of available categories.
5.Select the category for the record.
6.Ta p  O K .
NOTEIn Address Book, Note Pad, Voice Memo, and Memo Pad you can select 
the category name in the upper-right corner of the screen to assign the item to 
a different category.
To display a category of records:
1.Tap the category pick list in the upper-right corner of the list screen.
NOTEIn the Date Book Agenda view, the pick list is in the upper right of the 
To Do list. 
2.Select the category you want to view.
The list screen now displays only the records assigned to that category.
TIPPressing an application button on your handheld scrolls through all the 
categories of that application except for Unfiled. This feature is not available in 
Date Book.
Tap here