Palmone Palmpilot Professional Organizer Handbook

Chapter 1: Mail page 7
Synchronizing Mail with your E-Mail Application
After you have enabled and configured Mail, you need to perform
a HotSync operation to synchronize Mail with your desktop e-mail
application.  For a complete explanation of how to use the HotSync
feature, refer to the PalmPilot Handbook.
Activating Mail on your PalmPilot
You activate Mail by either selecting the Mail icon from the
Application Picker or by pushing a physical button that you have
assigned for Mail.
Note:  For more...

page 8PalmPilot Professional Handbook
Viewing Messages
When the Message List first appears, it lists your incoming
messages, who sent them, and the date they were received, as
shown in the following diagram:
Check means
previously readBold means
high priority
To open a message:
nTap anywhere on the message listing.  PalmPilot displays the
selected message as shown in the following diagram:
Recipient
Message
body Time and
date sentSubject SenderAbbreviated
mode selected
Messages appear by default in the...

Chapter 1: Mail page 9
Message Font Size
You can modify the way messages appear by changing the screen
display to show a larger font (text) size.
To change the message font size:
nWith the message open, tap the Font button as shown in the
following diagram:
Tap to change size
Scroll bar appears
when text exceeds
screen
Tap the Font button again to revert to the normal size font in
the message.  The font size that you select will be used when
viewing all messages.
Displaying Full Header Information
By...

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Complete header Abbreviated header
Tap the Header button again to display the full header.  The
header type that you select will be used when viewing all
messages.
Creating Messages
You create messages with your PalmPilot the same way you create
messages with your desktop e-mail application: you identify the
recipient(s) of the message, define a subject, and then create the
body of the message.
All new messages, whether they are original or replies, are
composed in...

Chapter 1: Mail page 11
When you have completed the data entry for that particular field,
tap the Done button to return to the New Message screen.
To create a message:
1. Click New from the Message menu.  The New Message
screen appears, as shown in the following diagram:
cursor of
new message
tap New
Note:  You can also open the New Message screen by tapping
the New button from the Message List view.
2. A cursor is displayed at the To field of your new message,
representing the point where new text will...

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You can enter multiple addresses for this field.  Addresses
must be separated with a comma, followed by a space, as
shown in the following diagram:
4. To enter a subject for your message, tap anywhere in the Subj
field to move the cursor to that field, then enter the subject.
5. To compose the body of your message, tap anywhere in the
Body field to move the cursor to that field, then enter the body
text.
Note:  If the address, CC, subject, or body of the message...

Chapter 1: Mail page 13
Note:  The Address List displays entries sorted by Company Name
or by Last Name, depending on the sort option you select for your
Address Book.  Refer to Chapter 4: Address Book in your PalmPilot
Handbook for more information about sorting the Address List.
Tip:  You can use the command stroke /L to execute a Lookup
without opening the menus.  See the PalmPilot Handbook for more
information about the command stroke.
To look up an address:
1. From New Message screen, enter a few...

page 14PalmPilot Professional Handbook
3. Enter the first letter of the entry you want to find in your
Address List.  The Lookup feature scrolls to the first entry in
the list that begins with that letter.  If you write an additional
letter, the list will scroll to the first entry that starts with those
two letters.  For example, writing an “s” might scroll to
“Sanders,” and writing “sm” might scroll further to “Smith.”
4. Tap to select an address (so that it’s highlighted), then tap the
Add button.  The...

Chapter 1: Mail page 15
Setting a Priority
To set a priority for your message:
1. From the New Message screen, tap the Details button.  The
Message Details dialog appears, as shown in the following
diagram:
Tap here
2. Tap the black triangle to the right of the word, Priority.  The
Priority pick list appears, as shown in the following diagram:
Tap to
select a
priority Tap here
3. Tap to select the priority you want.  The following choices are
available: Low, Normal (this is the default setting) and...

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2. Tap the OK button to confirm your selection and return to the
New Message screen, which will now display a BCC field
below the CC field, as shown in the following diagram:
BCC field
3. To enter a BCC for your message, tap anywhere in the BCC
field to move the cursor to that field.  Use the stylus to write
Graffiti character strokes (or the on-screen keyboard) to enter
the subject.  If the subject exceeds the capacity of the screen
display, tap the word, “BCC,” to...