Palmone Palmpilot Professional Organizer Handbook

Chapter 1: Mail page 17
3. To enter text to be used as your signature, tap anywhere in the
Signature Text field to move the cursor to that field.  Use the
stylus to write Graffiti character strokes (or the on-screen
keyboard) to enter the subject.  You can enter up to six lines of
text for this field.  Tap the OK button to confirm your selection
and return to the previous screen.
To add a signature to your message:
1. From the New Message screen, tap the Details button.  The
Message Details dialog...

page 18PalmPilot Professional Handbook
To receive a confirmation that your message
has been delivered:
1. From the New Message screen, tap the Details button.  The
Message Details dialog appears.
2. Tap the Confirm Delivery check box (so that it’s checked) to
request a confirmation that your message has been delivered
to the recipient.  Tap the check box again (so that it’s empty)
to disable this feature.
3. Tap the OK button to confirm your selection and return to the
New Message screen.
Sending...

Chapter 1: Mail page 19
To retrieve a message:
1. Tap the black triangle or the word in the right corner of the
header.  A folder pick list appears as shown in the following
diagram:
Tap OutboxTap to display
the folder list
2. Tap Outbox.  The Message List will display the messages
contained in the Outbox.
3. Tap the entry of the message you want to retrieve to display
the message, as shown in the following diagram:
Tap to
retrieve message
Tap message to select
4. Tap the Edit button to remove the...

page 20PalmPilot Professional Handbook
Draft Messages
There are times when you may not want to immediately send a
message you have composed — for example, you may want to add
additional information before sending it.  Your PalmPilot enables
you to save such messages as drafts.  Draft messages are stored in
the Draft folder until you are ready to edit them.  Once edited, a
draft becomes a new message again.
Note:  You can also save a message as a draft by canceling it.
When you cancel a message, your...

Chapter 1: Mail page 21
Tap to edit draft in the
New Message screenTap to select
4. Tap the Edit button.  Your PalmPilot moves your draft to the
New Message screen.
Once your draft is displayed in the New Message screen, your
message changes from a draft to a new message.  As such, you
must save it again as a draft to return it to the Draft folder, or tap
the Send button to move the message to your Outbox folder if you
are now ready to send it.
Filing a Message
Any message that you receive or create can...

page 22PalmPilot Professional Handbook
Message List View Options
Message List View Options enable you to manage the way
information is displayed in the Message List.
Folders
PalmPilot provides five different folders, each pertaining to a
particular mail category.  The Message List displays the messages
contained in the folder you select.  Folders provide an efficient way
to manage the mail you send and receive.
To select a folder:
1. Tap the black triangle or the word in the right corner of the
header....

Chapter 1: Mail page 23
2. Tap to select the folder you want.  The Message List will
change to reflect your folder selection.
Date Column
The Date Column is optional in the Message List.  The Date
Column is hidden by default to increase the available screen
display space.  To display the date column, check the Show Date
box in the Show Options dialog.
To show the Date Column:
1. From the Message List, tap the Show button. The Show
Options dialog appears, as shown in the following diagram:
Tap Show
2. Tap...

page 24PalmPilot Professional Handbook
Tap here to display sort options
The following sort options are available:
nDate.  This option means that messages are sorted by date
and displayed in reverse chronological order (the most recent
message is at the top of the screen).
nSender.  This option means that messages are sorted by the
sender’s user name and displayed in ascending alphabetical
order.  Messages are sorted using the first word of the field.
nSubject.  This option means that messages are sorted...

Chapter 1: Mail page 25
To activate the HotSync Options dialog:
1. Tap the Menu button.  The menus for Mail appear at the top of
the screen.
2. From the Options menu, tap the HotSync Options menu
command.  The HotSync Options dialog appears as shown in
the following diagram:
To select local or remote HotSync settings:
1. In the HotSync Options dialog, tap the “Local HotSync” text.
The Settings for pick list appears, as shown in the following
diagram:
Tap here to display
HotSync options
2. Tap the...

page 26PalmPilot Professional Handbook
To select a filtering option:
1. Tap the filtering option you want to select.  The following
filtering options are available:
nAll.  This setting means that during synchronization all of the
messages in your desktop e-mail inbox will be synchronized
with your PalmPilot and that all messages in your PalmPilot
outbox will be sent to your desktop e-mail application.
Note:  The All setting does not mean that all information
included in each message will be downloaded to...