Palmone Palmpilot Professional Organizer Handbook

Chapter 1: Mail page 27
Specialized filters work on the premise of ignoring or retrieving
messages that contain specific information in their header fields.
To create a specialized filter, you must decide whether you want to
ignore or retrieve certain messages.  Then, based on that decision,
you must tell your PalmPilot what it needs to look for in the To,
From, and/or Subject header fields to single out those messages.
You use the Additional Filter settings from the HotSync Options
dialog to define the...

page 28PalmPilot Professional Handbook
To define whether to ignore or receive
messages:
1. In the HotSync Options dialog, tap the “Ignore Messages
Containing” text.  A pick list appears, as shown in the
following diagram:
Tap here
Select fitering option
2. Tap to select a filtering option.  The following settings are
available:
nIgnore Messages Containing.  When you select this setting,
you are telling your PalmPilot to exclude only the messages
that meet the defined criteria and download all other...

Chapter 1: Mail page 29
implicit OR; because of this, you should not enter connecting
words, such as AND or OR.
To create a more complex filter, you can define filter strings for
the To, From, and Subject fields simultaneously.  Your PalmPilot
joins the filter strings for these fields using an implicit AND.  Once
again, you should not add connecting words.  Your PalmPilot will
do that for you.
For example, suppose you want to receive only messages from
John Smith ([email protected]) or Jack Jones...

page 30PalmPilot Professional Handbook
Tap here to insert cursor
2. Use the stylus to write Graffiti character strokes (or the on-
screen keyboard) to define your filter string for the selected
header field.
Note:  Use commas or spaces to separate words in a string.  Do
not add connecting words, such as AND or OR, between
words in a string.
3. If your string exceeds the length of the field, tap the name of
the field to display the Notes screen for that header field, as
shown in the following diagram:
Tap...

Chapter 1: Mail page 31
High Priority Messages
The Retrieve All High Priority setting lets you retrieve messages
marked high priority, even if those messages would have been
blocked by a defined filter.
To retrieve high priority messages:
1. In the HotSync Options dialog, tap the word “Filter” to display
additional filter options.
2. Tap the Retrieve All High Priority check box (so that it’s
checked) to retrieve all messages marked high priority.  Tap
the check box again (so that it’s empty) to disable...

page 32PalmPilot Professional Handbook
To truncate messages:
1. In the HotSync Options dialog, tap the Truncate button to
display the Truncate Options dialog, as shown in the following
diagram:
Tap Truncate
Tap to select
maximum
message length
2. The list box displays the truncation settings available.  These
values range from 250 characters to 8000 characters.  Tap to
select the truncation setting you want.
Tip:  If you select a low truncation value, you will have more room
on your PalmPilot to store...

Chapter 1: Mail page 33
Message menu
when creating a
message
Message menu
when viewing
Message ListMessage menu
when viewing a
message
nNew. The New command opens the Create Message view,
where you can create a new e-mail message.
nDelete. The Delete command removes the message being
viewed from its current folder and moves it to the Deleted
folder. Your PalmPilot stores deleted messages in the Deleted
folder until you perform a HotSync operation, at which time
deleted messages are removed permanently....

page 34PalmPilot Professional Handbook
Option menu
when creating a
message
Option menu
when editing a
message
nShow.  The Show Options command displays a dialog, where
you can select different ways to sort and view the Message
List.  By selecting specific settings, you can hide or display the
Date column and sort the Message list using the date, the
sender, or the subject of the message as the key field.
nLook Up.  The Look Up command displays a dialog, which
contains the Address List from your Address...

Chapter 1: Mail page 35
can get back storage space on your PalmPilot before your next
HotSync operation.
The Purge Deleted command displays an alert, prompting you
to confirm that you want to purge all messages from the
Deleted folder.  If you tap Yes, all deleted messages are
purged from the memory of your PalmPilot.
Important:  Messages that have been purged
will be deleted from your desktop e-mail
application during the next HotSync.
nAbout Mail.  The About Mail command shows version
(revision)...

page 36PalmPilot Professional Handbook
Removing a Message from the Deleted Folder
Deleted messages are stored in the Deleted folder until you
complete the next HotSync.  Because of this, you can reverse the
deletion of a message (by removing it from the Deleted folder) as
long as your have not performed either a HotSync or purged the
contents of the Deleted folder.
Note:  Your PalmPilot moves the selected message from the
Deleted folder to the Filed folder.  After you perform a HotSync
operation, it will...