Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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 Chapter 2    Basic Fax Transmission
‰Number Pad Screen‰Using “Redial/Pause” 
zIf you are using a PBX, enter the external 
access number first, and then select 
“Redial/Pause” before entering the fax 
number.
Ex: 
Enter 9 for the outside access number, 
select “Redial/Pause”, and then enter the 
fax number.
‰Using “✱” 
zA “/” symbol appears when the dialing 
method is changed from “Pulse” to “Tone”.
zThe standard setting for “06 Dialing 
Method” is “Tone”.
Ex: 
After entering 9, select “✱” to switch to Tone 
dialing.
‰Using “Sub-Address” 
zSelect “Sub-Address” to enter a sub-
address destination after the fax number. 
Refer to Sub-Address Communication 
(see page 76).
Ex:
After entering 4, select “Sub-Address”, and 
then enter the Sub-address.
3Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number.
Inserts a pause each time it 
is selected. The pause is 
represented by a “-” 
symbol.
Used to access some 
features of your PBX.
Select when entering a 
sub-address number.
The sub-address is 
represented by an “s” 
symbol.
Select when entering 
additional destinations.
zDo not select “Set” for a 
single destination.
Select “Clear” to delete an 
erroneous entry, one digit at 
a time.
Pause symbol
Tone symbol
Sub-address symbol 
						

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 Chapter 2    Basic Fax Transmission
Using the Address Book
„Use a Key Name
If a destination is registered in the Address 
Book, it can be selected by using a Key Name.
zThe fax numbers must be pre-programmed into 
the Address Book. Refer to Adding a Fax Number 
into the Address Book (see page 177).
1Follow the step 1 and 2 on page 18.
2Select the Key Name tab.
3Select the desired destination.
zTo cancel a choice, select the same 
destination again.
zTo enter additional destinations, repeat 
steps 2 and 3.
zTo confirm the destinations, select 
“Destinations: ###” on the upper left corner 
of the screen. 
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number.
„Select from “Favorites”
If a destination is registered as a Favorite in the 
Address Book, it can be selected using the 
“Favorites” tab.
zThe fax numbers must be pre-programmed into 
the Address Book. Refer to Adding a Fax Number 
into the Address Book (see page 177).
1Follow the step 1 and 2 on page 18.
2Select “Favorites” to display the 
Favorites screen.
3Select the desired destination.
zTo cancel a choice, select the same 
destination again.
zFor transmission to additional destinations, 
press the relevant keys.
zTo confirm the destinations, select 
“Destinations: ###” on the upper left corner 
of the screen. 
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number. 
						

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 Chapter 2    Basic Fax Transmission
„Use Group Dialing
For transmission to multiple destinations using 
group dialing, follow the steps below.
zThe group dialing button must be pre-programmed. 
Refer to 
Setting for Group Dialing (see page 
189)
.
1Follow the step 1 and 2 on page 18.
2Select “Program/Group”.
3Select the button for the desired 
destination group.
zTo cancel a choice, select the same 
destination again.
zTo confirm the destinations, select 
“Destinations: ###” on the upper left corner 
of the screen. 
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number. 
						

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 Chapter 2    Basic Fax Transmission
Searching for a Destination
„Search through the Address Book (Local Search)
Select “Search” to look through the Address Book for the desired destination by the entry name.
zSelect “Global” to search fax numbers or Email addresses in the LDAP server (see page 25).
1Follow the step 1 and 2 on page 18.
2Select “Search”.
3Enter the first few letters of the Key 
Name you are searching for.
The search result appears.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
4Select a destination, and then select 
“OK”.
zSelect   or   to scroll the search results.
zMultiple destinations cannot be selected at a 
time.
5Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number. 
						

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 Chapter 2    Basic Fax Transmission
„Search through the LDAP Server (LDAP Search) 
LDAP search is a feature that searches through the Address Book of an LDAP server on the network 
for fax numbers or Email addresses.
Select “Global” on the displayed screen to use the LDAP Search feature.
Contact your network administrator to check whether the LDAP Search feature is available in your 
particular environment.
zAn LDAP server must be configured before using the LDAP search function. For more details, refer to 
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
1Follow the step 1 and 2 on page 18.
2Select “Search”.
3Select “Global”.
4Enter a search letter, and then select 
“Search”.
The search result appears.
zYou can search for station names, Email 
addresses, and fax numbers.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
zA message appears if there are more than 
100 matches.
Select “Ye s” to search by a more detailed 
keyword.
Select “No” to continue the search.
zSelect “Local” to exit the LDAP search 
screen.
zA message appears if an error occurs while 
searching.
Continued on the next page... 
						

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 Chapter 2    Basic Fax Transmission
5Select “Fax Number” to display a list 
of destinations.
6Select a destination, and then select 
“OK”.
zOnly one destination can be selected.
zYou can change the entry screen by 
selecting “Email” or “Fax Number”.
zSelect   or   to scroll the search results.
zSelect “Detail” to open the more detailed 
information screen.
Select “Close” to exit the detailed 
information screen.
zTo cancel a search operation, select 
“Cancel”.zTo add the found destination to the Address 
Book, select “Add to Local” on the LDAP 
search screen, enter an entry name, and 
then select “OK”. (If you are using a PBX, 
you need to register a telephone number 
with the dial prefix.)
7Select “OK”, and then press the Start 
key. 
						

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 Chapter 2    Basic Fax Transmission
Redialing
To redial the most recently dialed number, follow the steps below.
zThe “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email 
Settings > Fax Parameters) is set to “Va l i d”.
1Follow the step 1 and 2 on page 18.
2Select “Redial”.
3Confirm that this is the fax number that 
you want to send to, and then select 
“OK”.
zWhen the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings > 
Fax Parameters) is set to “Valid”, a 
message appears on the Number Pad 
screen prompting to re-enter the fax number 
for confirmation.
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number. 
						

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 Chapter 2    Basic Fax Transmission
Preventing Accidental Transmission to Multiple Destinations
This function can prevent accidental transmission of documents to multiple destinations. It is useful 
when sending documents to a single destination.
Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to 
“Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations. 
When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch 
Panel Display.
zFor instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to 
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
zAn error message appears if you select multiple destinations when the “Multi Station” button is displayed in 
blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.
„Temporarily Enabling Transmission to Multiple Destinations
Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax 
Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.
1Select “Multi Station”.
The “Multi Station” button changes to yellow, 
and the document can be sent to multiple 
destinations. 
						

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 Chapter 2    Basic Fax Transmission
Confirming the Destination
„Confirming the Destination
You can confirm the entered destinations.
1Select “Destinations: ###”.
(###: Number of selected addresses)
2Select the desired field button, and 
confirm destinations.
zTo add a destination, select “OK”, and then 
select the desired destination.
zTo delete a destination, select a destination, 
and then select “Delete” and “Ye s”.
zOnly Email addresses entered directly as a 
destination can be edited using the 
onscreen Keyboard.
3Select “OK”.„When Confirmation of the 
Destinations is Always Required
When the Function Parameter “125 Confirm 
Stations” (Fax/Email Settings > Fax 
Parameters) is set, a message prompting the 
confirmation of destinations appears if the Start 
key is pressed before the destinations are 
confirmed.
zFor instructions on how to set the Function 
Parameter “125 Confirm Stations”, refer to Fax/
Email Settings in the Operating Instructions (For 
Function Parameters) of provided CD-ROM.
1When the message appears, select 
“Close”.
2Select “Destinations: ###”.
(###: Number of selected addresses)
Continued on the next page... 
						

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 Chapter 2    Basic Fax Transmission
3Select the desired field button, and 
confirm destinations.
zTo add a destination, select “OK”, and then 
select the desired destination. Select 
“Destinations: ###” to confirm the 
destinations again.
zTo delete a destination, select a destination, 
and then select “Delete” and “Ye s”.
4Select “OK”, and then press the Start 
key.
zThe original(s) are stored into memory with 
a file number. Then the Fax transmission 
starts.