Panasonic Digital Color Imaging Systems For Scanner And Email Dp C266 Operating Instructions

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 Chapter 2    Scan/Email Operations
6Select an Image Box in the Hard 
Drive.
zOnly one Image Box can be selected at a 
time.
zWhen the Hard Disk Drive is selected as the 
storage destination, the scanned image 
cannot be saved to the SD Memory Card 
and USB Flash Memory at the same time.
zIf the setting of Function Parameter “02 
Scan to HD Function” (Scanner Settings > 
Key Operator Mode) is set to “No”, the 
Confirmation screen displays the “Function 
not available” error message and beeps.
zIf you do not touch any key for 3 seconds, or 
select “Close” on the Touch Panel Display, 
the machine will display the previous 
screen. 
For more details, refer to General Settings 
in the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
7Press the Start key.
When the document scanning completes, the 
scanned data is saved on the Hard Disk Drive.
zWhen scanned image transfer fails, a 
transfer error message is displayed.
zFor instructions on how to download the 
saved data, refer to Retrieving Scanned 
Image from Hard Disk Drive (see page 
22). 
						

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 Chapter 2    Scan/Email Operations
Retrieving Scanned Image from Hard Disk Drive
1Start a Web browser, such as Internet 
Explorer
®, on your computer.
2Enter the IP Address that has been set 
on this machine.
zThe machine status will be displayed on the 
Web browser.
3Select an Image Box from the Scanner 
Image Box list, and then download the 
image data from the Image Box onto 
the computer.
Click “Scanner Image Box”.Select an Image Box where image data is 
saved.
Select a file where image data is saved.
zOpen it with a left-click, and save it with a 
right-click of your PC mouse. 
						

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 Chapter 2    Scan/Email Operations
Memo 
						

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 Chapter 2    Scan/Email Operations
Scan to a Computer
The scanned image will be transferred to the desired computer.
zBefore transferring the scanned image to your PC, it is necessary first to install the Panasonic Document 
Management System software, and then set up the scanner configuration on your PC.
Refer to the Operating Instructions (For User Setup) of provided CD-ROM.
zComputers (with the following settings) on the network are automatically displayed in the Address Book. (They 
are not displayed in “Favorites” on the Search tab.)
• The scanner settings are made with the Panasonic Communications Utility. 
• The Panasonic Communications Utility has been activated. 
(The Panasonic Communications Utility is automatically activated when Windows
® starts.)
zThe Panasonic Communications Utility can display up to 120 computers in the Address Book. 
zThe computer is automatically deleted from the Address Book under the following cases: 
• When the computer is logged off from the network 
• When the Panasonic Communications Utility is terminated 
1Place original(s).
zFor details on how to place originals, refer to 
Placing Originals (see page 6) and Basic 
Operation Procedure (see page 8).
2Press the Scan/Email key.
3Select “Basic Menu” to configure the 
required settings, and then select 
“OK”.
zRefer to Scanner Settings (see pages 48 to 
63). 
						

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 Chapter 2    Scan/Email Operations
4Select “Address Book”.
5Select an alphabet tab.
‰Scrolling Pages
6Select a computer.
zOnly one computer can be selected at a 
time.
7Press the Start key.
When the scanned image is transferred to the 
PC, the Scanner reception notice appears on 
the destination PC’s display.
zWhen scanning from the Platen Glass, place 
the next original, and then follow the 
instructions described on the Touch Panel 
Display.
zWhen scanned image transfer fails, a 
transfer error message is displayed.
8Click “Display”.
The Quick Image Navigator software starts.
zFor more details, refer to the Operating 
Instructions (Quick Image Navigator) of 
provided CD-ROM. 
To scroll to the previous page
Current page
Total number of pages
To scroll to the next page 
						

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 Chapter 2    Scan/Email Operations
Scan to Email
The scanned image can be emailed to network connected computers.
zJPEG (jpg) file is not available for multiple pages.
zJPEG (jpg) file is only available in the Color/Gray scale mode.
zTIFF file is only available in the Monochrome mode.
When sending a multi-page color document:

zWhen attaching a multi-page color document in JPEG/PDF (except Compressed PDF) file, the machine sends 
an individual Email for each scanned page. If you scan more than one page, the same number of Emails will be 
sent.
zTo send a multi-page document as a single Email attachment, change the Fax Parameter “183 Color 
Attachment” to “Multi”.
For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of 
provided CD-ROM.

zBy default, the machine will send an Email with a multi-page (PDF) file or multi-files (JPEG) color document.
zA multi-page color scanned JPEG/PDF document tends to become very large in size.
If the attachment exceeds the maximum allowed data size for your network environment, send each page at a 
time.
1Place original(s).
zFor details on how to place originals, refer to 
Placing Originals (see page 6) and Basic 
Operation Procedure (see page 8).
2Press the Scan/Email key.
3Select “Email”.
or 
Attachment 
Image File 
(see pages 
34 to 44) 
						

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 Chapter 2    Scan/Email Operations
4Select an alphabet tab.
zThe Address Book is available only when 
destinations are registered (see page 64).
zWhen entering an Email address manually, 
select “Keyboard”, and then enter an 
address. Refer to Adding an Email 
Address to the Address Book (see page 
31).
zWhen searching for address(es) via LDAP 
server, refer to Searching LDAP Server for 
Email Address (see page 29).
‰Scrolling Pages
5Select an Email address.
6Select “Cc”, “Bcc”, or “From”, and 
follow the same procedures as in 
steps 4 and 5 if necessary.
zIf the Function Parameter “145 Sender 
Selection” (Fax/Email Settings > Fax 
Parameters) is set to “Valid”, you can preset 
up to 25 sender names. You can select from 
the sender list when sending an Email. 
However, if you select “From” on the Email 
screen, the sender list will not be displayed.
For more details on this setting, refer to Fax/
Email Settings in the Operating Instructions 
(For Function Parameters) of provided 
CD-ROM.
7Enter the subject if necessary.
zIf the Function Parameter “32 Default 
Subject” (Fax/Email Settings > User 
Parameters) has been set, the information is 
added to the subject line for all outgoing 
Emails without having to input it manually. 
For programming instructions, refer to Fax/
Email Settings in the Operating Instructions 
(For Function Parameters) of provided 
CD-ROM.
Select “Subject”.
Enter a subject, and then select “OK”.
zUp to 40 characters can be entered.
zFor instructions on how to enter characters, 
refer to Using the Keyboard in the 
Operating Instructions (For Function 
Parameters) of provided CD-ROM.
To scroll to the previous page
Current page
Total number of pages
To scroll to the next page
Continued on the next page... 
						

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 Chapter 2    Scan/Email Operations
8Select “Close”.
9Confirm the selected or inputted Email 
address.
Select “Addresses:###”.
(###: Number of selected Email addresses)
Select “OK”.
10Select “Basic Menu” to configure the 
required settings, and then select 
“OK”.
zRefer to Scanner Settings (see pages 48 to 
63).
11Press the Start key.
The scanned image(s) is transferred as Email.
zWhen scanned image transfer fails, a 
transfer error message is printed out. 
						

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 Chapter 2    Scan/Email Operations
Searching LDAP Server for Email Address
You can search the LDAP server for Email addresses by computer names beginning with the specified 
character.
zThis function is available where the LDAP server is configured.
For the setting of LDAP server, refer to Operating Instructions (For Function Parameters) of provided CD-ROM.
1Place original(s).
zFor details on how to place originals, refer to 
Placing Originals (see page 6) and Basic 
Operation Procedure (see page 8).
2Press the Scan/Email key.
3Select “Email”.
4Select “Search”.
5Enter the first few characters of the 
computer name.
6Select “Global”.
7Select “Search”.
zSelect “Local” to cancel the search for 
computers, and exit to the previous screen.
zSelect the desired computer, and select 
“Add to Local” to add it to the Address 
Book. Refer to Adding an Email Address 
to the Address Book (see page 31).
zFor instructions on how to enter characters, 
refer to Using the Keyboard in the 
Operating Instructions (For Function 
Parameters) of provided CD-ROM.
The result of the Email address search is 
displayed.
Continued on the next page... 
						

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 Chapter 2    Scan/Email Operations
8Select a computer, and then select 
“OK”.
zOnly one station can be selected at a time.
9Select “OK”.
10Select “Cc”, “Bcc”, or “From”, and 
then perform steps 4 to 9.
zIf the Function Parameter “145 Sender 
Selection” (Fax/Email Settings > Fax 
Parameters) is set to “Va l i d”, you can preset 
up to 25 sender names. You can select from 
the sender list when sending an Email. 
However, if you select “From” on the Email 
screen, the sender list will not be displayed.
For more details on this setting, refer to Fax/
Email Settings in the Operating Instructions 
(For Function Parameters) of provided 
CD-ROM.
11Enter the subject if necessary.
zIf the Function Parameter “32 Default 
Subject” (Fax/Email Settings > User 
Parameters) has been set, the information is 
added to the subject line for all outgoing 
Emails without having to input it manually. 
For programming instructions, refer to Fax/
Email Settings in the Operating Instructions 
(For Function Parameters) of provided 
CD-ROM.
Select “Subject”.
Enter a subject, and then select “OK”.
zUp to 40 characters can be entered.
zFor instructions on how to enter characters, 
refer to Using the Keyboard in the 
Operating Instructions (For Function 
Parameters) of provided CD-ROM.
12Select “Close”.
zFor the following steps, refer to steps 9 to 11 
in Scan to Email (see page 28).