Panasonic Kx Fhd301 Fax Machine Users Manual

							31
Sending Faxes
1
Open the document feeder tray.
2
Adjust the width of the document guides to
the size of the document.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
4
If necessary, press orrepeatedly
to select the desired resolution (p. 29).
5
Enter the fax number.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press , then press the desired
station key.
Using navigator directory:
Press , then press orto
display the desired item and .
lFor further details about using the
directory, see page 23.
LOWER
STANDARD
PRESS NAVI.[+ -]
FACE DOWN
Display
FAX STARTSTOP
Document 
feeder trayDocument guides
Station keys
LOWER
Before using this feature, program the desired names and telephone numbers into one-touch
dial and navigator directory (p. 20, 21).
If your unit does not send a fax
l Confirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine 
(p. 23).
l The connecting tone will be heard during
dialing to tell you the status of the other
party’s machine (feature #76 on page 55).
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 2 times.
l This feature is also available for delayed transmission
(feature #25 on page 52).
l During redial, the following will be displayed.
Display:
l To cancel redialing, press .STOP
WAITING REDIAL
Sending a fax using one-touch dial and
navigator directory!
FAX START 
						

							32
Sending Faxes
FACE DOWN
SET
Display
Station keys
STOPLOWER
1
Insert the document FACE DOWN.
lIf necessary, press orrepeatedly to
select the desired resolution (p. 29).
2
Press .
Display:
3
Press  or until the following is
displayed.
4
Press  to start programming the items
you want to transmit.
5
Enter items.
Using stations 2–7:
Press the desired station key.
Example:
Using stations 8–14: 
Press  , then press the desired
station key.
Using navigator directory:
Press  or until the desired item is
displayed and press  .
l To program other items, repeat this step 
(up to 20 items).
6
Press  to start transmission to the
programmed items.
l The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
l After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast sending
report.
SET
LOWER
DIR=ANN [01]
SEND:PRESS SET
DIR= [00]
NAVI.[+@-]@&@SET
SET

PRESS SET
DIRECTORY[+ -]
One time broadcast transmission!
This feature is useful for sending the same document to selected parties only once. Select the
parties using one-touch dial or navigator directory for each transmission.
Note:
l If you select the “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
l If the document exceeds the memory
capacity (p. 73), sending will be canceled.
l If one of the items is busy or does not
answer, the item will be skipped. All skipped
items will be redialed up to 2 times after all of
the other items have been called.
To cancel the broadcast setting
1.Press  while the unit displays the
following.
Display:
l The display will show the following.
2.Press .
SET
SEND1CANCELED?
YES:SET/NO:STOP
1BROADCASTING
STOP
SET 
						

							33
Sending Faxes
Broadcast transmission to pre-programmed 
parties!
This feature is useful for sending the same document often to selected parties (up to 20 items).
First program the 
items, then see page 35 for transmission.
l The broadcast function utilizes station 1. The one-touch dial function will be canceled.
l BROADCASTkey 1 can accept one-touch dial and Navigator entries.
Programming the items in the broadcast memory
STOP
SET
MENU
DisplayLOWERBROADCAST
Station keys
1
Press two times.
Display:
2
Press.
3
Press orto select “BROADCAST”.
4
Press .
5
Enter items.
Using stations 2–7:
Press the desired stationkey.
Example:
Using stations 8–14: 
Press , then press the desired
station key.
Using navigator directory:
Press oruntil the desired item is
displayed and press .
l To program other items, repeat this step 
(up to 20 items).
6
Press after programming all of the
desired items.
7
Press to exit the program.STOP
REGISTERED
SET
LOWER
DIR=Luke[01]
STORE:PRESS SET
DIR=[00]
NAVI.[+@-]@&@SET
SET
STATION 1
BROADCAST    [±]
STATION 1
DIAL MODE    [±]
BROADCAST
DIRECTORY SET
PRESS NAVI.
DIRECTORY SET
PRESS STATION OR
MENU
SET
Note:
l If you enter the wrong item, press 
after step 5 to erase the item.
l Confirm the stored items by printing a
broadcast programming list (p. 69).
STOP 
						

							34
Sending Faxes
Adding a new item in the broadcast memory
1
Press.
l Confirm that there are no documents in the
document entrance.
Display:
2
Press oruntil the following is
displayed.
3
Press .
4
Press to select “ADD”.
5
Press oruntil the desired item you
want to add is displayed (only available when
using navigator directory).
Example 
(Navigator):
Example 
(Station 2):Peter
1-926-553-2168
Mary
1-584-372-4123
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]
6
Press .
Example:
l To add other items, repeat steps 5
and 6 (up to 20 items).
7
Press to exit the program.STOP
Tracy
1-385-217-9365
REGISTERED
SET
Erasing a stored item in the broadcast memory
1
Press.
l Confirm that there are no documents in the
document entrance.
Display:
2
Press oruntil the following is
displayed.
3
Press .
4
Press to select “DELETE”.
5
Press oruntil the desired item you
want to erase is displayed (only available
when using navigator directory).
l To cancel erasing, press .STOP
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]
6
Press .
7
Press .
Example:
l To delete other items, repeat steps
5 to 7.
8
Press to exit the program.STOP
Bob
0123456
DELETED
SET
DELETE OK?
YES:SET/NO:STOP
SET
STOP
SET
MENU
Display 
						

							35
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press orrepeatedly
to select the desired resolution (p. 29).
2
Press. 
lYou can also use /key. Press
then press oruntil the
following is displayed, and press .
Display:
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
.

SEND:PRESS SET
SET
FACE DOWN
SET
Display
STOP
BROADCAST
Note:
l If you select the “FINE”, “SUPERFINE” or “PHOTO”
resolution, the number of pages that the unit can
transmit will decrease.
l If the document exceeds the memory capacity (p. 73),
sending will be canceled.
l If one of the items is busy or does not answer, the item
will be skipped. All skipped items will be redialed up to
2 times after all of the other items have been called.
To cancel the broadcast setting
1.Press while the unit displays the following.
Display:
l The display will show the following.
2.Press .
SET
SEND CANCELED?
YES:SET/NO:STOP
@BROADCASTING
STOP
BROADCAST 
						

							36
Receiving Faxes
Setting the unit to receive faxes!
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 39)
Turn AUTO ANSWER  on  by
pressing .
l The arrow (t) is shown on
the right of the display.
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 42)
Connect an external telephone
answering machine and change
the ring setting of the answering
machine to less than 4.
l Change the ring setting in
FAX ONLY mode of the fax
machine to “5 EXT.TAM”, if
you use with AUTO ANSWER
on.
When receiving phone
calls:
The answering machine will
record voice messages.
When receiving faxes:
The fax machine will
disconnect the answering
machine and receive
documents.
External telephone answering 
machine (not included)
With answering machine
tAUTOANSWER 
						

							37
Receiving Faxes
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 45)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 38)
Turn AUTO ANSWER off by
pressing .
l The arrow (t) is not shown
on the right of the display.
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax receiving.
FAX START
RingRingRing
Mostly phone calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
automatically, see
pages 40 and 41.
AUTO AUTOANSWER ANSWER
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 43).
9 
						

							38
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required, 
— a fax calling tone (slow beep) is heard, or 
— no sound is heard,
press .
3
Replace the handset.
l The unit will start fax reception.CONNECTING.....
FAX START
FAX STARTAUTO ANSWER
Display
STOP
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start fax
reception.
l If this feature is not required, set feature #46 to off 
(p. 54).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
l If you do not answer the call within 10 rings, the unit
will temporarily switch to the fax and the caller can
send a document.
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory. 
While the document is in memory:
— the display will show an error message and
the following alternately,
Display:
— slow beeps will sound if feature #44 is set to
on (p. 54).
l Follow the instructions on pages 57 and 58 to
solve the problem.
l For memory capacity, see page 73.FAX INMEMORY
Activating TELmode
Receiving a fax manually 
						

							39
Receiving Faxes
SET
AUTO ANSWER
Display
If you have a telephone line just for
faxes, we recommend the following
setup.
Example:One telephone line is used for
phone calls and a separate
telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 55).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
l The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
3
If you wish to change the ring setting, press
oruntil the desired number is
displayed, and press .
ON
l When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
t
PICKUP & RCV FAX
AFTER 3 RINGS[±]
AUTO ANSWER
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
l If the arrow (t) is already shown on the right of the
display and you wish to change the ring setting, turn
the arrow off once then on again by pressing
and follow the instructions in 
step 3.
l This mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you.
AUTO ANSWER
SET 
						

							40
Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Note:
l The fax machine will display the following when a
call is received.
Display:
l The ringer should be on (p. 19).
l If the ring detection (p. 45) is set and a different
ring pattern is received, the unit will not receive
the fax automatically.INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 55).
2.If the arrow (
t) is not shown on the right of the
display, turn it on by pressing
.
Display:
ON
t
AUTO ANSWER
The fax machine will not ring.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. Phone call
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for a case in which the other party’s fax 
machine does not send a fax calling 
tone.
The fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
l The calling party will hear a different 
ring back tone.
Ring
Ring
Ring
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.