Panasonic Kx Fhd301 Fax Machine Users Manual

							41
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring setting
The number of rings generated before the fax machine
answers depends on the setting of feature #78 on page
55. The fax machine will not generate an audible ring
during this time.
Silent fax recognition ring setting
The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the
setting of feature #30 on page 53. This signal
will not ring at an extension telephone.
Phone call
The fax machine will not ring, but 
the extension telephone will ring 
twice.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. 
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l  If the call is not answered, the fax 
machine will activate the fax function 
for a case in which the other party’s 
fax machine does not send a fax 
calling tone. The extension telephone will not ring but 
the fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
0
l The calling party will hear a different 
ring back tone.
You can answer the call with the 
extension telephone.**
1. Lift the handset.
2. Enter           (default code) while the 
ring back tone is heard.
l The code number can be changed in 
feature #49 (p. 54).
Ring
Ring
Ring
Ring
Ring
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines do
not have this capability.
**This feature may not function depending on the
type of an extension telephone. If the fax machine
activates the fax function, presson the
fax machine in step 2 to talk with the calling party.
STOP 
						

							How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
Thefax machine willreceive documentsautomatically whenthe machine detects afaxcallingtone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
Note:
l Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
42
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
l This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
l We recommend you record your message around 10 seconds long and not to pause for 
more than 4 seconds during the message. Otherwise, both machines will not function 
correctly.
4
Activate the answering machine.
5
Set the receive mode of the fax machine to TELmode (p. 38) or FAX ONLYmode (p. 39).
l If you set to FAX ONLYmode, change the ring setting in FAX ONLYmode to 
“5 EXT.TAM”(feature #06 on page 50). Using FAX ONLYmode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 51.
Telephone line cord (not included)
Answering machine
(not included)
Remove the stopper  
and connect the cord. 
						

							43
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
l The answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
l The fax machine will activate the fax function.
4.The caller presses the start button to send a document.
9
Extension telephone!
To the EXT jack or 
the same line
Extension telephone
Note:
l You can change the fax activation code in feature #41
(p. 54).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press on the fax machine.
Important:
l Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
l The fax machine will start reception.
9
Note:
l The fax activation code can be changed in feature #41 (p. 54).
l If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code. 
						

							44
Receiving Faxes
Pager call - when the unit receives a fax!
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press.
Display:
2
Press , then .
3
Press orto select “ON”.
l If this feature is not required, select
“OFF”. 
4
Press .
5
Enter your pager number up to 30 digits.
Example:
6
Press .
7
Enter your pager access code up to 10 digits
if required.
Example:
8
Press .
l The default code 07734 will show
“Hello!” on your pager.
l If you want to change this message,
enter your message up to 30 digits.
Example:MSG.=5555
MSG.=07734
SET
PIN=12345678
PIN=
SET
NO.=12025551234
NO.=
SET
FAX PAGER CALL
MODE=ON      [±]
FAX PAGER CALL
MODE=OFF     [±]
70
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
MONITORSETMENU
Display
5555
Pager Your pager will display the message you 
entered in step 8. (For example: 5555)
When your pager receives a pager callNote:
l Ifyou have subscribed to a Caller ID service,
your pager will display the caller’s telephone
number instead of the message.
9
Press .
l The unit will dial the stored
number.
10
Check that your pager received
the pager test call.
11
Press .MONITOR
PAGER TEST
SET 
						

							45
Distinctive Ring
Important:
l When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the following setup
on your fax machine to identify the assigned ring pattern.
1
Press.
Display:
2
Press , then .
3
Press or to select the ring pattern
assigned by the telephone company.
A:Standard ring (one long ring)
B:Double ring (two short rings) (default 
setting)
C:Triple ring (short-long-short-rings)
D:
Other triple ring (short-short-long rings)
OFF:Turns off the feature
4
Press .
5
Press to exit the program.MENU
SETUP ITEM [  ]
SET
RING DETECTION
MODE=B[±]
31
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
SET
Display
MENU
Note:
lOnce you have programmed the assigned ring pattern
into the fax machine, turn the AUTO ANSWER off so that
the fax machine is in TELmode. 
lIn TELmode, the fax machine will recognize incoming
faxes on the first ring pattern and answer automatically.
For phone calls, the fax machine will ring as a normal
call until you or your voice mail answers.
Using with a voice mail service! 
						

							46
Copying
Making a copy!
The unit can make single or multiple copies (up to 99). 
1
Open the document feeder tray.
2
Adjust the width of the document guides to
the size of the document.
3
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
l If necessary, press orrepeatedly
to select the desired resolution (see below).
l Make sure the handset is on the cradle.
4
Press .
l If necessary, enter the number of copies
(up to 99).
5
Press .
l The unit will start copying.
COPY START
NUMBER=1
OR PRESS NAVI.
H
NUMBER=1
COPY:PRESS START
COPY START
!!!STANDARD
PRESS NAVI.[+ -]
FACE DOWN
COPY START
STOP
Document 
feeder trayDocument guides
Display
To stop copying
Press .STOP
To select the resolution
Select the desired resolution according to the type of
document.
– FINE:For printed or typewritten originals with small
printing.
– SUPER FINE:For originals with very small printing.
– PHOTO:For originals containing photographs.
lIf you select “STANDARD”, copying will be done using
“FINE” mode.
Note:
l Any transmittable document can be copied (p. 30). 
						

							Convenient way to make a copy!
47
Copying
Enlarged copy Original document Original document
Example of a 200% enlarged copy
Area to be 
enlarged
BC
FG
ABCD
EFGH
Enlarged copy
Example of a 150% enlarged copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
Note:
l If the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
l If the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.
To enlarge a document
Letter = 216 mm x 279 mm
(81/2x 11)
Legal = 216 mm x 356 mm
(8
1/2x 14)
A4= 210 mm x 297 mm
(8
1/4x 1111/16)
To reduce a document
Size of original document
LetterSetting
100% 
(default)
92%
86%
72%Size of recording paper
Letter
Letter
LetterLetter
A4
A4
Legal
A4Legal
LegalLetter, A4, Legal
A4A4, Letter
1.Pressin step 4 on page 46.
Display:2.Press to select “150%” or “200%”. 
l The unit will only enlarge the center most
part of the document, printing it on two
pages.ZOOM 100%[+ -]

H
1.Pressin step 4 on page 46.
Display:2.Press to select “92%”, “86%” or “72%”.
l See below for the recommended reduction
rates.ZOOM 100%[+ -]

H 
						

							48
Copying
Quick scan feature
The unit can scan the document into memory before copying. This feature is helpful when you
want to remove the document for other uses. 
To activate this feature, see feature #34 on page 53. After storing, the unit will copy the
document.
Note:
l If the document exceeds the memory capacity (p. 73), copying will be canceled and this feature may be
turned off automatically.
Collated pages
4
3
2
1
4
3
2
1
Uncollated pages
1
1
2
2
3
3
4
4
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
Example:Making 2 copies of a 4-page original document
Note:
l The unit will store the documents into memory while collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
l After copying, the collating feature will turn off automatically.
1.Press 2 times in step 4 on page 46.
Display:
2.Press orrepeatedly until the following is displayed.
COLLATE ON [+ -]

H
COLLATE OFF[+ -]

H
To select the resolution 
You can select the resolution according to the type of document after pressing 
in step 4 on page 46.
l For further details about the resolution, see page 46.
1.Press 3 times in step 4 on page 46.
Display:
2.Press orrepeatedly to select the desired resolution.
STANDARD!![+ -]
H
COPY START 
						

							Features Summary
49
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 50–55).
1
Press .
Display:
2
Select the feature you wish to program.
For basic features(p. 50, 51):
Press or until the desired 
feature is displayed.
For advanced features(p. 52–55):
Press  or  until the following is 
displayed. 
Press  and press or until
the desired feature is displayed.
l The current setting of the feature will be
displayed.
3
Press  or  until the desired setting 
is displayed.
l This step may be slightly different
depending on the feature.
4
Press .
l The setting you selected is set, and the
next feature will be displayed.
5
To exit programming, press .MENU
SET
SET
ADVANCED MODE
PRESS SET
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
Programming!
SETMENU
Display
General programming method
To cancel programming
Press  to exit the program.MENU
Programming by entering the program code
number directly
You can select a feature by directly entering the program
code (# and 2-digit number) instead of using  or
in step 2.
1.Press 
.
2.Press  and the 2-digit code number.
3.Follow steps 3 to 5 above.
l See programming tables for code numbers 
(p. 50–55).
MENU 
						

							This setting is also available after
activating FAX ONLYmode (p. 39). 
If you are using the unit with an
answering machine, set to “5
EXT.TAM” (p. 42).
Features Summary
50
How to set menu options
1.Press.
2.Press or until the desired feature
is displayed.
3.Pressor until the desired setting
is displayed.
4.Press .
5.Press.
MENU
SET
MENU
Note:
l Step 3 may be slightly different
depending on the feature.
l See page 49 for more details.
Basic features!
Programming table
Code
#01Setting the date and time
SET DATE & TIME
PRESS SET
mm/dd/yy  
hh:mm
(2 digits for
each entry)See page 15 for details.
See page 16 for details.
See page 18 for details.
“ERROR”: The sending report will
be printed only when fax
transmission fails. 
“ON”: The sending report will be
printed out after every transmission.
#02Setting your logo
YOUR LOGO
PRESS SET(Up to 30
characters)
Feature & DisplaySettingsHow the unit operates
#03Setting your facsimile telephone
number
YOUR FAX NO.
PRESS SET(Up to 20 
digits)
#04Printing the sending report
To print and check the sending
report for fax transmission results
(p. 30).SENDING REPORT
MODE=ERROR[±]
ERROR
ON
OFF
(The default setting is in bold type.) #06Changing the ring setting in FAX
ONLYmode
To change the number of rings
before the unit answers a call
in FAX ONLYmode. FAX RING COUNT
RINGS=3[±]
1, 2, 3, 4, 
5 EXT.TAM
The following method of programming is applied except features #01, #02 and #03. For features
#01, #02 and #03, refer to the programming table below.