Panasonic Kx Fhd331 Plain Paper Fax Users Manual

							Receiving Faxes
51
Receiving Faxes 
Receiving a fax manually
Activating TEL mode
Set the fax machine to TEL mode by pressing 




 
RECEIVE MODE
  until the following is 
displayed.
How to receive calls
1When the unit rings, lift the handset to 
answer the call.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press 




 
FAX/START
 .
CONNECTING.....
3Replace the handset.

The unit will start fax reception.
Note:

If you do not answer the call within 10 rings, 
the unit will temporarily switch to fax 
reception. The other party can then send a 
fax.
To stop receiving
Press 



 
STOP
 .
Extension telephone
If you use the fax machine with an extension 
telephone, you can receive fax documents using 
the extension telephone. You do not have to 
press 




 
FAX/START
  on the fax machine.
Important:

 Use a touch tone telephone as the 
extension telephone and enter the fax 
activation code firmly.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press 




 

 
 



 

 
 



 
9
  (pre-selected fax 
activation code) firmly.
3.Replace the handset.

The fax machine will start reception.
Note:

You can change the fax activation code in 
feature #41 (page 62).
{FAX/START}
{STOP}
{RECEIVE MODE}
FAX
TEL
TEL MODE 
						

							Receiving Faxes
52
Receiving a fax automatically 
Activating FAX ONLY mode
1Set the fax machine to FAX ONLY mode by 
pressing 




 
RECEIVE MODE
  until the 
following is displayed.

The display will show the number of 
rings before the unit answers a call in 
FAX ONLY mode.
2Press 



 

 
  or 



 

 
  to change the ring 
setting to 2 and press 




 
SET
 .
How to receive calls
Just leave it. When receiving calls, the unit will 
automatically answer all calls and only receive 
fax documents.
{SET} {RECEIVE MODE}
{+}{-}
FAX
TEL
FAX ONLY MODE
3 RINGS 
						

							Distinctive Ring
53
Distinctive Ring
Using two or more phone numbers in a single 
telephone line 
The Distinctive Ring service is a service offered by your local telephone company. This service provides 
several telephone numbers for a single telephone line, and the ring pattern differs according to which 
telephone number the call was addressed to. Originally, this service was designed for the purpose of 
allowing different ring patterns to distinguish which number the call was addressed to.
This unit distinguishes the different ring patterns. If the ring pattern is one which is assigned for a 
telephone, the fax machine keeps on ringing. If the ring pattern is one which assigned for a fax, the fax 
machine will automatically start fax reception. This service is convenient if you wish to have a different 
number for fax in a single telephone line.
To use this service, you must subscribe to the Distinctive Ring service of your local telephone 
company.
Activating the Distinctive Ring 
feature 
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
 , then 



 
3
 



 
1
 .
DISTINCTIVE RING
MODE=OFF [±]
3Press 



 

 
  or 



 

 
  to select “ON”.
DISTINCTIVE RING
MODE=ON [±]
4Press 



 
SET
 .
5Press 



 
MENU
 .Note:

While the Distinctive Ring feature is 
activated, the display shows the following 
and you cannot change the receiving mode 
while this feature is activated.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number, the 
fax machine will keep on ringing.{SET}{+}{-}
{MENU}
FAX
TEL 
						

							Distinctive Ring
54
If you use three or more phone 
numbers 
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for fax, program the 
ring pattern assigned for fax in feature #32. In 
the example, the ring pattern assigned for fax is 
triple ring, so you should program “C” (triple 
ring).
Programming the ring pattern 
assigned for fax 
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
 , then 



 
3
 



 
2
 .
FAX RING PATTERN
RING=B-D [±]
3Press 



 

 
  or 



 

 
  to select the ring pattern 
assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern 
of B, C and D
4Press 



 
SET
 .
5Press 



 
MENU
 .
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring)A
Double ring (two short rings)B
Triple ring (short-long-short 
rings)C
Other triple ring (short-short-
long rings)D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
{SET}{+}{-}
{MENU} 
						

							Copying
55
Copy
Making a copy 
1
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3If necessary, press 



 

 
  or 



 

 
  repeatedly 
to select the desired resolution.
4Press 



 
COPY
 .
NUMBER=1
COPY:PRESS START

NUMBER=1
OR PRESS NAVI.


If necessary, enter the number of copies 
(up to 40).
5Press 



 
START
 .

The unit will start copying.
Note:

Any transmittable document can be copied 
(page 45).
To select the resolution 
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.

If you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature 
This feature is helpful when you want to copy the 
document, then take it for other uses. To use this 
feature, activate feature #34 on page 61.

The document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned off automatically.
To stop copying
Press 



 
STOP
 .
{COPY}
{START} {>}{+}{-}
Document guides
{STOP}
FACE DOWN 
						

							Copying
56
Convenient way of copying
To enlarge a document 
1.Press 




 
	
		 	
  after step 4 on page 55.
ZOOM 100% [+ -]

2.Press 



 

 
  to select “150%” or “200%”, then 
press 




 
START
 .

The unit will only enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the document, 
turn the document around, and then make a 
copy.
Example: 150% enlarged copy
To reduce a document 
1.Press 



 
	
		 	
  after step 4 on page 55.
ZOOM 100% [+ -]

2.Press 



 

 
  to select “92%”, “86%” or “72%”, 
then press 




 
START
 .

See the following table for the 
recommended reduction rates.
Letter = 216 mm × 279 mm (8
1/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Example: 72% reduced copy
Note:

If the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second sheet will be deleted.

If the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
AB
CDAB
CD
Original document
Enlarged copy
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
Legal Letter, A4, 
Legal
92%Letter A4
86%Letter A4
72%Letter Legal
Original document
Reduced copy
AB
CDAB
CD 
						

							Copying
57
To collate multiple copies 
The unit can collate multiple copies in the same 
order as the original document pages.
1.After step 4 on page 55, press 




 
	
		 	
  2 times.
COLLATE OFF[+ -]

2.Press 



 

 
  or 



 

 
  repeatedly until the 
following is displayed.
COLLATE ON [+ -]

3.Press 



 
START
 .
Example: Making 2 copies of a 4-page 
original document
Note:

The unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.

After copying, the collating feature will turn off 
automatically.
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
1
1
2
2
3
3
4
4 
						

							Features Summary
58
Programmable Features
Programming
The unit provides various programming features.
Programming method for 
basic features
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Select the feature you wish to program.
Press 




 

 
  or 



 
	
		 	
  until the desired feature 
is displayed.

The current setting of the feature will be 
displayed.
3Press 



 

 
  or 



 

 
  until the desired setting 
is displayed.

This step may be slightly different 
depending on the feature.
4Press 



 
SET
 .

The setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press 



 
MENU
 .
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of 
using 




 

 
  or 



 
	
		 	
 .
1.Press 




 
MENU
 .
2.Press 




 

 
  and the 2-digit code number 
(page 60).
3.Follow steps 3 to 5 on this page.
To cancel programming
Press 



 
MENU
  to exit the program.{SET}{}{+}{-}
{MENU} 
						

							Features Summary
59
Programming method for 
advanced features
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
  or 



 
	
		 	
  until the following is 
displayed:
ADVANCED MODE
PRESS SET
3Press 



 
SET
 .
4Select the feature you wish to program.
Press 




 

 
  or 



 
	
		 	
  until the desired feature 
is displayed.

The current setting of the feature will be 
displayed.
5Press 



 

 
  or 



 

 
  until the desired setting 
is displayed.

This step may be slightly different 
depending on the feature.
6Press 



 
SET
 .

The setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press 



 
MENU
 .
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of 
using 




 

 
  or 



 
	
		 	
 .
1.Press 




 
MENU
 .
2.Press 




 

 
  and the 2-digit code number 
(page 61, 62, 63).
3.Follow steps 5 to 7 on this page.
To cancel programming
Press 



 
MENU
  to exit the program.{SET}{}{+}{-}
{MENU} 
						

							Features Summary
60
Basic features 
Code #01: Setting the date and time 
SET DATE & TIME
PRESS SET
See page 30 for details.
Code #02: Setting your logo 
YOUR LOGO
PRESS SET
See page 31 for details.
Code #03: Setting your fax number 
YOUR FAX NO.
PRESS SET
See page 33 for details.
Code #04: Printing the sending report 
SENDING REPORT
MODE=ERROR [±]
To print and check the sending report for fax 
transmission results (page 44).
ERROR (default):The sending report will be 
printed only when fax transmission fails.
ON:The sending report will be printed out after 
every transmission.
OFF:The sending report will not be printed out.
Code #06: Changing the ring setting in FAX 
ONLY mode
FAX RING COUNT
RINGS=3 [±]
To change the number of rings before the unit 
answers a call in FAX ONLY mode.
You can select from 1, 2, 3 (default), 4 and 5 
EXT.TAM. If you are using the unit with an 
answering machine, set to “5 EXT.TAM”.
Code #12: Securing the remote operation for 
the answering machine 
REMOTE TAM ACT.
MODE=OFF [±]
If you are using the unit with an answering 
machine, activate this feature, and program the 
remote activation ID to secure the remote 
operation for the answering machine.
1.Follow steps 1 and 2 on page 58.
2.Press 




 

 
  or 



 

 
  to select “ON”.
3.Press 




 
SET
 .
4.Enter your ID from 1 to 5 digits, using 0–9, 
	 
and #.

The default ID is “11”.
5.Press 




 
SET
 .
6.Press 




 
MENU
 .
Code #13: Setting the dialing mode 
DIALING MODE
MODE=TONE [±]
If you cannot dial, change this setting depending 
on your telephone line service.
TONE (default):For tone dial service.
PULSE:For rotary pulse dial service.
Code #17: Setting the ringer pattern 
RINGER PATTERN
MODE=A [±]
You can select from A (default), B and C. The 
selected ringer pattern will sound during setting.