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Panasonic Kx Fl501 Plain Paper Laser Multifunction Operating Instructions

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    							31
    Sending Faxes
    To select the resolution
    Select the desired resolution according to the
    type of document.
    STANDARD:For printed or typewritten 
    originals with normal-sized characters.
    FINE: For originals with small printing.
    SUPER FINE:For originals with minute 
    printing.
    PHOTO:For originals containing 
    photograph.
    PHOTO WITH TEXT:For originals 
    containing photograph and text.
    lUsing the “FINE”, “SUPER FINE”, “PHOTO”
    or “PHOTO WITH TEXT” setting will
    increase transmission time.
    lIf the resolution setting is changed during
    feeding, it will be effective from the next
    sheet.
    lThe “SUPER FINE” resolution only works
    with other compatible fax machines.
    Sending from memory
    You can press 
    instead of                        to scan the
    document into memory before sending.
    After storing, the unit will transmit the
    document.
    lIf the document exceeds the memory
    capacity (p. 80), sending will be canceled.
    QUICK SCAN START
    Sending a fax manually!
    1
    Adjust the width of the document guides to
    the size of the document.
    2
    Insert the document (up to 15 pages) FACE
    DOWN until the unit grabs the document and
    a single beep is heard.
    Display:
    3
    If necessary, press 
    repeatedly to select the desired setting 
    (see below).
    4
    Press  or lift the handset.
    5
    Dial the fax number.
    Example:
    6
    When the fax tone is heard:
    Press  , and replace the
    handset if you are using it.
    OR
    When the other party answers your call:
    Using the handset, ask them to press their
    start button. When the fax tone is heard,
    press  and replace the
    handset.
    CONNECTING.....
    FAX START
    FAX START
    TEL=5678901
    TEL=
    MONITOR
    RESOLUTION
    STANDARD
    FACE DOWN
    Document guides
    Handset
    MONITORRESOLUTIONSTOP
    REDIAL/PAUSE
    Display
    QUICK SCAN START
    FAX START
    To stop transmission
    Press .
    To redial the last number
    Press .
    lIf the line is busy, the unit will automatically redial the
    number up to 2 times.
    lDuring redial, the following will be displayed.
    Display:
    lTo cancel redialing, press  .
    Convenient way to send a fax
    You can dial the fax number first before inserting the
    document. This is convenient if the other party’s number
    is indicated on the document.
    1.Enter the fax number.
    lThe handset must be on the cradle.
    2.Insert the document.
    3.Press .
    FAX START
    STOP
    WAITING REDIAL
    REDIAL/PAUSE
    STOP
    FAX START 
    						
    							32
    Sending Faxes
    Sending a fax using ONE-TOUCH DIALand 
    JOG DIAL!
    1
    Adjust the width of the document guides to
    the size of the document.
    2
    Insert the document (up to 15 pages) FACE
    DOWN until the unit grabs the document and
    a single beep is heard.
    Display:
    3
    If necessary, press 
    repeatedly to select the desired setting 
    (p. 31).
    4
    Enter the fax number.
    Using ONE-TOUCH DIAL1–5:
    Press the desired ONE-TOUCH DIALkey.
    Using ONE-TOUCH DIAL6–10:
    Press , then press the desired
    ONE-TOUCH DIALkey.
    Using :
    Display the desired name and press
    .
    FAX START
    JOG DIAL
    LOWER
    RESOLUTION
    STANDARD
    Display
    ONE-TOUCH DIAL
    LOWER
    FACE DOWN
    Document guides
    RESOLUTION
    JOG DIAL
    FAX START
    STOP
    Before using this feature, program the desired names and telephone numbers into ONE-TOUCH
    DIALand JOG DIAL(p. 22, 23).
    If your unit does not send a fax
    lConfirm the stored telephone number on the
    display and check that the number dialed is
    answered by the other party’s machine (p. 25).
    lThe connecting tone will be heard during dialing
    to tell you the status of the other party’s machine
    (feature #76 on page 58).
    Fax auto redial
    If the line is busy or if there is no answer, the unit
    will automatically redial the number up to 2 times.
    lThis feature is also available for delayed
    transmission (feature #25 on page 55).
    lDuring redial, the following will be displayed.
    Display:
    lTo cancel redialing, press .STOP
    WAITING REDIAL 
    						
    							33
    Sending Faxes
    600 mm 
    (23
    5⁄8)
    Paper width Minimum size 
    128 mm
    (5
    )
    128 mm
    (5
    )
    Maximum size
    216 mm
    (8
    1⁄2) 208 mm (83⁄16) 
    Effective scanning area
     4 mm 4 mm 4 mm  4 mm
    Scanned
    area
    216 mm (81⁄2)
    Document weight
    Single sheet:
    45 g/m
    2to 90 g/m2
    (12 lb. to 24 lb.)
    Multiple sheets:
    60 g/m
    2to 75 g/m2
    (16 lb. to 20 lb.)
    Documents you can send!
    Note:
    lRemove clips, staples or other similar fasteners.
    lCheck that ink, paste or correction fluid has dried.
    lDo not send the following types of documents. Use copies for fax transmission.
    —Chemically treated paper such as carbon or carbonless duplicating paper
    —Electrostatically charged paper
    —Heavily curled, creased or torn paper
    —Paper with a coated surface
    —Paper with a faint image
    —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
    To transmit more than 15 pages at a time
    lInsert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into
    the unit. 
    						
    							34
    Sending Faxes
    To confirm the communication results, the following reports are available.
    Sending report
    This report will provide you with a printed record of transmission results. To use this feature,
    activate feature #04 (p. 53).
    0123456780051SND
    00COMMUNICATION ERROR   43 YOUR LOGO    :
    YOUR FAX NO. :
    Jan.20 09:18AM
    SENDING REPORT
    CODE
    NO.USAGE TIMEMODEPAGES START TIMERESULT
    OTHER FACSIMILE
    SND:     Sent directly.
    IQ-FAX: Sent to the fax server 
    of the NetMoves 
    network (p. 35).Communication
    message (p. 60)Error code
    Sample of a sending report
    Journal report
    The unit stores the 30 most recent fax communication results. When a new communication
    occurs, the oldest communication result will be erased.
    —To print manually, see page 76.
    —
    To print automatically after every 30 new fax communications, activate feature #22 (p. 55).
    NO.
    01
    02
    03
    04
    053332222
    9998765
    John
    555556677USAGE TIME
    0045
    0058
    0048
    0245
    0350MODE
    SND
    IQ-FAX
    RCV
    SND
    SND
    RCVPAGES
    01
    02
    01
    03
    05
    03OK
    OK
    OK
    COMMUNICATION ERROR  43
    OK
    OK START TIMEJan. 25 2000 11:22AM
    Jan.21 07:14AM
    Jan.21 08:17AM
    Jan.21 09:18AM
    Jan.22 10:35AMRESULTCODE
    OTHER FACSIMILE
    JOURNAL
    SND:     Sent directly.
    IQ-FAX: Sent to the fax server 
    of the NetMoves 
    network (p. 35).
    RCV:     Received directly.Communication
    message (p. 60)Error code
    Sample of a journal report
    YOUR LOGO    :
    YOUR FAX NO. :
    Reports for confirmation! 
    						
    							35
    Sending Faxes
    IQ-FAX!
    This feature can only be used after applying to NetMoves.
    IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button.
    Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your
    fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and
    will automatically resend your fax for you if the receiving fax machine is unavailable.
    This “fax-only” network has the added advantage of cost efficiency due to the Internet being
    integrated into the network. Every fax is secure since the NetMoves network utilizes the highest
    encryption legally allowed, ensuring that your document stays secure. You get the benefits of
    carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.
    For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in
    the JOG DIALdirectory (p. 23). 
    How your fax is sent to the other party’s fax machine
    Fax server
    Your unit will send a
    fax to the fax server.The fax server will 
    receive the fax from 
    your unit, then send 
    it to the other party’s 
    fax machine.The other party’s fax 
    machine will receive the 
    fax from the fax server.
    If any transmission 
    errors occur between 
    your unit and the fax 
    server, your unit will 
    automatically redial the 
    fax server up to 2 times.If any transmission errors occur between the fax 
    server and the other party’s fax machine, the fax 
    server will automatically redial the other party’s 
    fax machine up to 3 times. If your fax has still not 
    been transmitted after 3 attempts, the fax server 
    will fax a Non-Delivery Notice to you. In this 
    case, there is no charge. Set your unit to receive 
    a fax.
    How to apply for the NetMoves Internet service for your
    unit
    1.Fill out the attached application form and fax it to 1-800-909-6649.
    lThe NetMoves company will send you a welcome fax after they have activated your
    account.
    lThere is no application or monthly fee. You pay only for the faxes you send.
    2.To activate the IQ-FAX function from your fax machine, set feature #75 to on (p. 58). 
    						
    							36
    Sending Faxes
    Sending a fax using the Internet
    1
    Adjust the width of the document guides to
    the size of the document.
    2
    Insert the document (up to 15 pages) FACE
    DOWN until the unit grabs the document and
    a single beep is heard.
    Display:
    3
    If necessary, press 
    repeatedly to select the desired setting 
    (p. 31).
    4
    Press .
    5
    Enter the fax number.
    Using the dial keypad.
    Using ONE-TOUCH DIAL1–5:
    Press the desired ONE-TOUCH DIALkey.
    Using ONE-TOUCH DIAL6–10:
    Press , then press the desired
    ONE-TOUCH DIALkey.
    Using :
    Display the desired name and press .
    6
    Press .
    SENT TOSERVER
    SENDING   P 1
    CONNECTING.....
    TRYING IQ-FAX
    FAX START
    JOG DIAL
    LOWER
    IQFAX TO WHERE?
    IQ-FAX
    RESOLUTION
    STANDARD
    FACE DOWN
    Document guides
    JOG DIAL
    IQ-FAX
    RESOLUTION
    Display
    FAX START
    SET
    ONE-TOUCH 
    DIAL
    LOWER
    If you cannot send a fax
    lContact NetMoves at 1-888-332-9728.
    The NetMoves customer service center
    may send you a program update. While
    receiving this update, the following
    message will be displayed for about 3
    minutes.
    Display:
    lDuring this time, you will not be able to
    operate the unit and the extension
    telephone.
    lIf a loading error occurs, the unit will
    display the following message.
    In this case, contact NetMoves at 
    1-888-332-9728.LOADING ERROR
    LOADING IQ-DATA
    Note:
    lIf your fax is not transmitted to the other party’s fax
    machine, the NetMoves network will send a Non-
    Delivery Notice to your unit.
    lIf the number you dialed is out of the NetMoves network
    service area, the unit will show the following messages
    and send the fax directly over the telephone line.
    Display:
    If these messages are displayed when sending a fax
    long-distance or internationally using IQ-FAX, contact
    NetMoves at 1-888-332-9728.SENDING NORMALOUTOF NETWORK
    SET 
    						
    							37
    Sending Faxes
    Note:
    lIf you enter the wrong station, press  after step 4 to erase the station.
    lConfirm the stored items by printing a broadcast programming list (p. 76).
    STOP
    Broadcast transmission!
    This feature is useful for sending the same document often to selected parties (up to 20
    stations). First program the stations, then see page 39 for transmission.
    lThe broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled.
    lBROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and JOG DIAL entries. MANUAL BROAD
    key can also accept manual dialing entries.
    Programming the stations
    SET
    DIRECTORY PROGRAM
    Display
    LOWER
    ONE-TOUCH 
    DIAL
    STOP
    JOG DIAL
    BROADCAST
    MANUAL BROAD 
    Using the dial keypad (only for
    MANUAL BROAD):
    Enter the fax number and press  .
    Example:
    lTo enter other stations, repeat this
    step (up to 20 stations).
    5
    Press  after programming all
    of the desired stations.
    lTo program another broadcast key,
    repeat steps 2 to 5.
    6
    Press  to exit the program.STOP
    OR USE JOG-DIAL
    PRESS STATION
    REGISTERED
    SET
    DIR=3456789 [01]
    DIR=3456789
    SET1
    Press .
    Display:
    2
    For BROADCAST 1–2:
    Press the desired  key.
    Rotate  to select “BROADCAST”.
    Example:
    For MANUAL BROADCAST:
    Press .
    Rotate  to select “MANUAL BROAD”.
    3
    Press .
    4
    Enter stations.
    Using ONE-TOUCH DIAL 1–5:
    Press the desired ONE-TOUCH DIAL key.
    Example:
    Using ONE-TOUCH DIAL 6–10: 
    Press  , then press the desired
    ONE-TOUCH DIAL key.
    Example:
    Using :
    Display the desired name and press  .
    Example:
    DIR=John [02]
    John [01]
    SET
    JOG DIAL
    DIR=Luke [01]
    LOWER
    DIR=ANN [01]
    DIR= [00]
    SET
    MANUAL BROAD
    JOG DIAL
    DIAL MODE
    MANUAL BROAD
    BROADCAST 1
    JOG DIAL
    DIAL MODE
    BROADCAST
    OR USE JOG-DIAL
    PRESS STATION
    DIRECTORY PROGRAM 
    						
    							38
    Sending Faxes
    Adding a new station 
    1
    Rotate until the desired key
    name is displayed.
    Example:
    2
    Press .
    3
    Press to select “ADD”.
    4
    Rotate until the desired name
    you want to add is displayed (only using
    JOG DIALis available).
    Example (JOG DIAL):
    Example 
    (ONE-TOUCH DIAL-2):
    5
    Press .
    Example:
    lTo add other stations, repeat steps 4 and 5
    (up to 20 stations).Nikki
    REGISTERED
    SET
    Peter
    Mike
    JOG DIAL
    ADD=  DELETE=#
    DIRECTORY PROGRAM
    
    JOG DIAL
    6
    Press to
    exit the program.DIRECTORY PROGRAM
    JOG DIALSET
    DIRECTORY PROGRAM
    Display
    STOP
    Erasing a stored station 
    1
    Rotate until the desired key
    name is displayed.
    Example:
    2
    Press .
    3
    Press to select “DELETE”.
    4
    Rotate until the desired station
    you want to erase is displayed.
    Example (JOG DIAL):
    Example 
    (ONE-TOUCH DIAL-3):
    lTo cancel erasing, press .STOP
    Sam
    Dick
    JOG DIAL
    ADD=  DELETE=#
    DIRECTORY PROGRAM
    
    JOG DIAL
    5
    Press .
    6
    Press .
    Example:
    lTo delete other stations, repeat
    steps 4 to 6.
    7
    Press to
    exit the program.DIRECTORY PROGRAM
    Bob
    DELETED
    SET
    YES:SET/NO:STOP
    DELETE OK?
    SET 
    						
    							39
    Sending Faxes
    Sending the same document to pre-programmed parties 
    1
    Insert the document FACE DOWN.
    lIf necessary, press 
    repeatedly to select the desired setting 
    (p. 31).
    2
    Press the desired                         (1–2) or
    . 
    lYou can also use  . Display the
    desired key name, and press
    .
    Example:
    lThe document will be fed into the unit and
    scanned into memory. The unit will then
    transmit the data to each station, calling
    each number sequentially.
    lAfter transmission, the stored document will
    be erased automatically, and the unit will
    automatically print a broadcast sending 
    report
    (see below).
    
    FAX START
    MANUAL BROAD
    RESOLUTION
    FACE DOWNFACE DOWNDisplay
    RESOLUTIONSTOP
    JOG DIAL
    FAX START
    SET
    BROADCAST
    MANUAL BROAD
    Note:
    lIf one of the stations is busy or does not answer, the
    station will be skipped. All skipped stations will be
    redialed up to 2 times after all of the other stations
    have been called.
    To cancel the broadcast setting
    1.Press while the unit displays the
    following message.
    Display:
    lThe display will show the following.
    2.Press .
    SET
    YES:SET/NO:STOP
    SEND CANCELED?
    BROADCASTING
    STOP
    NO.
    01
    02
    03
    04Mike
    Peter
    Sam
    KimUSAGE TIME
    0110
    0108
    0109
    0110
    00437PAGES 
    02
    02
    02
    02
    008OK
    OK
    OK
    OK START TIMEJan. 10 2000 09:36AM
    YOUR LOGO    :
    YOUR FAX NO. :
    Jan.10 09:31AM
    Jan.10 09:33AM
    Jan.10 09:34AM
    Jan.10 09:35AM
    TOTALRESULT (IQ-FAX)
    OTHER FACSIMILE
    (008)
    BROADCAST REPORT 1
    The “   ” mark shows the fax has been sent to the fax server of 
    the NetMoves network (p. 35). The number shows the total 
    number of pages sent to the fax server.
    Sample of a broadcast sending report
    BROADCAST
    JOG DIAL 
    						
    							40
    Receiving Faxes
    Setting the unit to receive faxes!
    You have a separate
    telephone line just
    for faxes.
    FAX ONLY mode(p. 43)
    Turn AUTO ANSWER  on  by
    pressing .
    AUTO ANSWER
    When receiving calls:
    All incoming calls will be
    answered as faxes.
    Use only as a fax
    You want to use the
    fax machine with an
    answering machine.
    Activating an answering
    machine(p. 44)
    Connect an external telephone
    answering machine and set
    the ring count of the answering
    machine to less than 4.
    lSet the ring count in FAX
    ONLY mode of the fax
    machine to “5 EXT.TAM”, if
    you use with AUTO ANSWER
    on.
    When receiving voice calls:
    The answering machine will
    record voice messages.
    When receiving fax calls:
    The fax machine will
    disconnect the answering
    machine and receive
    documents.
    External telephone answering 
    machine (not included)
    With answering machine
    ON
    How you
    want the unit
    to receive
    calls
    You have to
    set this.
    This is how
    the unit will
    operate. 
    						
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