Panasonic Kx Fl501 Plain Paper Laser Multifunction Operating Instructions

							41
Receiving Faxes
With a PC
If you have a
computer attached
to the same
telephone line, see
page 48.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 56)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 42)
Turn AUTO ANSWER off by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax call.
FAX START
RingRingRing
Mostly voice calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
voice calls yourself
and fax calls
automatically, see
pages 46 and 47.
OFF
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 48).
9 
						

							42
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press .
3
Replace the handset.
lThe unit will start fax reception.CONNECTING.....
FAX START
Handset Display
FAX START
OFF
STOP
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
off (p. 57).
Auto reduction feature
If the other party sends a document that is longer
than your recording paper, your unit will reduce the
receiving document to the proper size and print it.
If you want to print the original size, set feature
#37 to off (p. 56).
STOP
TELmode!
(answering all calls manually)
If the AUTO ANSWER light is on, turn it off by
pressing .
Display:TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 10 rings,
the unit will temporarily switch to fax and the
caller can send a document.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory:
—the display will show an error message and the
following message alternately,
Display:
—slow beeps will sound if feature #44 is set to on
(p. 57).
lFollow the instructions on pages 61 and 62 to
solve the problem.
lFor memory capacity, see page 80.FAX INMEMORY
Activating TELmode
Receiving a fax manually 
						

							43
Receiving Faxes
JOG DIAL
SET
Display
ON
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 59).
2
If the AUTO ANSWER light is off, turn it on
by pressing .
lThe display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
Example:
3
If you wish to change the ring count setting,
rotate until the desired number
is displayed, and press .
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
SET
JOG DIAL
AFTER 3 RINGS
PICKUP & RCV FAX
AUTO ANSWER
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
lIf the AUTO ANSWER light is already on and you wish to change the ring count, turn it off once then on
again by pressing and follow the instructions in step 3.
lThis mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER 
						

							44
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
lThis will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
lWe recommend you record your message around 10 seconds long and not to pause for 
more than 4 seconds during the message. Otherwise, both machines will not function 
correctly.
4
Activate the answering machine.
5
Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43).
lIf you set to FAX ONLY mode, set the ring count in FAX ONLY mode to 
“5 EXT.TAM” (feature #06 on page 53). Using FAX ONLY mode will allow you to receive
faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 54.
Telephone line cord
(not included)
Answering machine
(not included)
Remove the stopper  
and connect the cord. 
						

							45
Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
Thefax machine willreceive documentsautomatically whenthe machine detects afaxcalling
tone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
Note:
lEvery time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
lThe answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
lThe fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
lThe fax activation code can be changed in feature #41 (p. 57).
lIf the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
code.
9 
						

							46
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Note:
lThe fax machine will display the following when a
call is received.
Display:
lThe ringer should be on (p. 21).INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 59).
2.If the AUTO ANSWER light is off, turn it on by
pressing .
AUTO ANSWER
The fax machine will not ring.
“TEL/FAX delayed ring count”
lThe call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will ring up to 3 times.
“Silent fax recognition ring count”
The fax machine will automatically 
receive documents without 
ringing.
lThe calling party will hear a different 
ring back tone.
Ring
Ring
Ring
Answer the call.
lIf the call is not answered, the fax 
machine will activate the fax function for 
the other party’s fax machine that did 
not send a fax calling tone.
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
ON 
						

							47
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 59. The fax machine will not generate
an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 56. This signal will not ring at
an extension telephone.
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines do
not have this capability.
**This feature may not function depending on the
type of an extension telephone. If the fax machine
activates the fax function, presson the
fax machine in step 2 to talk with the calling party.
STOP
Voice call
Answer the call.
lIf the call is not answered, the fax 
machine will activate the fax function for 
the other party’s fax machine that did 
not send a fax calling tone.
0
The fax machine will not ring, but 
the extension telephone will ring 
twice.
“TEL/FAX delayed ring count”
lThe call is connected. 
Fax calling 
tone* A call is received.
The extension telephone will not ring, but 
the fax machine will ring up to 3 times.
“Silent fax recognition ring count”
The fax machine will automatically 
receive documents without 
ringing.
Ring
Ring
Ring
Ring
Ring
lThe calling party will hear a different 
ring back tone.
You can answer the call with the 
extension telephone.**
1. Lift the handset.
2. Enter           (default code) while the 
ring back tone is heard.
lThe code number can be changed 
  in feature #49 (p. 57). 
						

							48
Receiving Faxes
Extension telephone!
Using with an answering machine and 
computer!
To the EXT jack 
or the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41
(p. 57).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
lThe fax machine will start reception.
9
Wall jack
Computer
Wall jack
EXT
Answering machine
We recommend that you always connect the fax machine directly to the wall jack.
Note:
lSet the fax machine to TELmode.
lThe device which has the shortest ring count will answer a call first.
lIf you use your computer as an answering machine, connect the telephone line cord from the EXTjack to
the computer. 
						

							49
Receiving Faxes
Pager call - when the unit receives a fax!
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press.
Display:
2
Press , then .
3
Press .
4
Rotate to select “ON”.
lIf this feature is not required, select
“OFF”. 
5
Press .
6
Enter your pager number up to 30 digits.
Example:
7
Press .
8
Enter your pager access code up to 10
digits if required.
Example:
9
Press .
lThe default code 07734 will show “Hello!”
on your pager.
lIf you want to change this message,
enter your message up to 30 digits.
Example:
10
Press .
lThe unit will dial the stored number.
PAGER TEST
SET
MSG.=5555
MSG.=07734
SET
PIN=12345678
PIN=
SET
NO.=12025551234
NO.=
SET
MODE=ON
JOG DIAL
MODE=OFF
SET
FAX PAGER CALL
70
SYSTEM SET UP
MENU
MONITOR
MENUDisplay
JOG DIALSET
5555
Pager Your pager will display the message you 
entered in step 9. (For example: 5555)
When your pager receives a pager call
11
Check that your pager received
the pager test call.
12
Press .MONITOR
Note:
lIfyou have subscribed to a Caller ID service,
your pager will display the caller’s telephone
number instead of the message. 
						

							50
Copying
Making a copy!
Convenient way to make a copy!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
lMake sure the handset is on the cradle.
3
Press .
lIf necessary, enter the number of copies
(up to 99).
4
Press .
lThe unit will start copying.
COPY START
100% FINE  [01]
COPY START
STANDARD
The unit can make single or multiple copies (up to 99). 
The following settings are available before you start copying.
lResolution
lReduction/enlargement rate
lCollation (sort) 
FACE DOWN
Document guides
RESOLUTION
STOP
COPY ZOOM
COPY START
COLLATE
Display
To stop copying
Press .STOP
Note:
lAny transmittable document can be copied (p. 33).
To select the resolution according to the type of
document
Press repeatedly to select the desired setting.
FINE:For printed or typewritten originals with small printing.
SUPER FINE:For originals with minute printing.
PHOTO:For originals containing photograph.
PHOTO WITH TEXT:For originals containing photograph and 
text.
lIf you select “STANDARD”, copying will be done using “FINE” mode.100% MIXED[01]
100% PHOTO[01]
100% S-FINE[01]
100% FINE[01]
RESOLUTION
Display while copying