Panasonic Kx Flm551 Laser Fax Machine Users Manual

							21
Automatic Dialing
Storing names and telephone numbers
into JOG DIAL!
For rapid access to frequently dialed numbers, the unit provides a JOG DIALdirectory (100
entries).
1
Press DE.
Display:
/
2
Rotate nuntil the following is
displayed.
3
Enter the name, up to 10 characters (see
page 17 for instructions).
Example:
4
Press w.
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
l If you want to enter a hyphen, press
k(Hyphen).
6
Press w.
!
l To program other entries, repeat steps 3 to 6.
7
Press DEto exit the
program.NAME=
REGISTERED
NO.=5552233
NO.=
NAME=Alice
NAME=
OR USE JOG-DIAL
PRESS STATION
/
(Hyphen)
FLASH
STOP
(Delete)
JOG DIALSET
DIRECTORY PROGRAM
Note:
l When the following is displayed in step 6, you
can store only 5 more entries.
Display:
l If there is no space to store new entries, the
following is displayed in step 1. 
Erase unnecessary entries (p. 22).
l Ahyphen or a space entered in a telephone
number counts as two digits.JOG-DIAL FULL
SPACE= 5 DIRS.
To correct a mistake
l Press )or (to move the cursor to the
incorrect character/number, and then make
the correction.
To delete a character/number
l Move the cursor to the character/number you
want to delete, and press {(Delete).
Helpful hint:
l For your convenience, HELP-FAX (1-800-435-7329)
has been pre-programmed. 
If you cannot solve a problem after trying the help
function (p. 8), call using this entry (p. 23).
If unnecessary, you can erase it (p. 22).
l You can confirm the stored entries on the display 
(p. 23) or on the telephone number list (p. 71). 
						

							22
Automatic Dialing
JOG DIALSET
DIRECTORY PROGRAMSTOP
1
Rotate nuntil the desired name is
displayed.
Example:
Station key number 
for one-touch dial
2
Press DE.
3
Press *to select “EDIT”.
Example:
l If you do not need to edit the name, skip to
step 5.
4
Edit the name (see page 17 for instructions).
5
Press w.
Example:
l If you do not need to edit the telephone
number, skip to step 7.=0123456
NAME=Mary
EDIT=?DELETE=#
Mary
1
Rotate nuntil the desired name is
displayed.
Example:
2
Press DE.
3
Press #to select “DELETE”.
/
l To cancel erasing, press {. YES:SET/NO:STOP
DELETE OK?
EDIT=?DELETE=#
Mary
6
Edit the telephone number. For
further details, see page 21.
7
Press w.
REGISTERED
You can erase an entry stored in one-touch dial and JOGDIAL.
Editing a stored entry!
You can edit a name or number that is stored in one-touch dial and JOG DIAL.
4
Press w.
l The stored name and number are
erased.DELETED
Erasing a stored entry! 
						

							23
Automatic Dialing
Making a phone call using one-touch dial
and JOG DIAL!
Before using this feature, program the desired names and telephone numbers into one-touch dial
and JOG DIAL(p. 20, 21).
Using one-touch dial
MONITOR
JOG DIAL
Station keys
LOWER
NAME/TEL NO.
STOP
1
Press qor lift the handset.
Display:
lConfirm that there are no documents in the
document entrance.
2
For stations 1–5:
Press the desired station key.
For stations 6–10:
Press o, then press the desired 
station key.
Example:
lThe unit will start dialing automatically. TEL=
TEL=
Using JOG DIAL
1
Rotate nuntil the desired name is
displayed.
Example:
lIf the desired name has not been stored,
press {and dial the number
manually.
2
Press qor lift the handset.
lThe unit will start dialing automatically. Lisa
To search for a name by initial
Example: “Lisa”
1.Rotate nto enter the directory.
2.Press 5repeatedly until any name with the
initial “L” is displayed (see the character
table on page 17).
l To search for symbols (not letters or
numbers), press *.
3.Rotate nto the right until “Lisa” is
displayed.
l To stop the search, press {.
l To make a call, press qor lift
the handset.
To confirm the stored telephone number on
the display
1.Rotate nuntil the desired name is
displayed.
Example:
Station key number 
for one-touch dial
2.Press s.
Example:
l To stop the confirmation, press {.
l To make a call, press qor lift the
handset.1114497
John 
						

							Caller ID
24
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
Change the FAX ring setting (feature #06 on page 52) to 2 or more rings beforehand.
How Caller ID is displayed
Note:
l If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
l If the unit cannot receive caller information, the following will be displayed.
The caller dialed from an area which does not provide Caller ID service.
The caller requested not to send caller information.
The caller made a long distance call.
LONG DISTANCE
PRIVATE CALLER
OUT OF AREA
The calling party’s name or telephone number will be displayed after the first ring.
You then have the option of whether or not to answer the call depending on the caller.
The unit will automatically store the caller information (name, telephone number and the time of
the call). You can view the caller information (see the next page) and print the caller ID list 
(p. 26).
To confirm caller information using the Caller ID list
The unit will store information for the most recent 30 callers.
— To print manually, see page 26.
— To print automatically after every 30 new calls, activate feature #26 (p. 55). 
						

							Caller ID
25
Display while viewing
When the unit could not receive a name.
After the last new call has been displayed.
After all calls have been displayed.
When no calls have been received.
To stop viewing
Press {after step 2.
NO CALLER DATA
END
ENDOFNEWCALL
NO NAME RCVD
1
Press AC.
(2 new calls are received)
Example:
/
Display:
2
Rotate nto the right (clockwise) 
to search from the most recent caller
information. 
Rotate nto the left to search from
the oldest caller information.
3
Press qor lift the handset to call
back the displayed party.
l The unit will start dialing automatically.
l To send a fax – insert the document FACE
DOWN and press i(p. 28).
USE JOG-DIAL
2 NEW CALLS
To displaythe caller’s telephone number and the date/time of the call
Press srepeatedly after step 2.
Example:
@@Mar. 14 10:30AM1-345-678-9012SAM LEE
FACE DOWN
MONITOR
JOG DIAL
STOP
NAME/TEL NO.
CALLER ID SEARCHFAX START
Viewing and calling back using caller information!
You can easily view caller information and call back.
Important:
l Calling back will not be possible in the following cases:
— The telephone number includes data other than numbers (i.e. :or #).
— The caller information does not include a telephone number.
To edit the telephone number for calling back
Press *repeatedly after step 2.
Each time you press *, the telephone number will be changed as follows:
2.Local telephone number  (area code omitted)
1.1  –  Area code  –  Local telephone number  (“1” added)
Area code  –  Local telephone number
1  –  Local telephone number  (“1” added and area code omitted)
4. 3. 
						

							Caller ID
26
Printing and erasing the Caller ID list !
1
Press ABto start printing.
Display:
l The display will show the following after
printing.
/
2
Press {to exit the program, or press
wto erase all of the stored caller
information.
YES:SET/NO:STOP
ALL ERASE OK?
PRINTING
SETSTOPCALLER ID PRINT
MENU
1.Press prepeatedly until the following is
displayed.
Display:
2.Press w.
3.Press w.
/
l To cancel erasing, press {, then
p.
4.Press w.
5.Press {to exit the program.ERASE COMPLETED
YES:SET/NO:STOP
ALL ERASE OK?
CALL LIST ERASE
CALLER SET UP
To erase all caller information without printing 
						

							Caller ID
27
SET
DIRECTORY PROGRAM
LOWER
Station keys
CALLER ID SEARCH
JOG DIAL
Storing caller information into one-touchdial 
and JOG DIAL!
Important:
l This feature is not available in the following cases.
— The telephone number includes data other than numbers (i.e. :or #).
— The caller information does not include a telephone number.
1
Press AC.
Example:
/
Display:
2
Rotate nuntil the name you want
to store is displayed.
Example:
3
Press DE.
/
4
For stations 1–3: 
Press the desired station key. 
Press w.
Example:
Press w.
Example:
For stations 4–5: 
Press the desired station key.
Example:
Press w.
Example:
For stations 6–10: 
Press o, then press the desired
station key.
Example:
Press w.
Example:
=1345678901
NAME=SAM LEE
=1345678901
NAME=SAM LEE
=1345678901
NAME=SAM LEE
DIAL MODE$
OR USE JOG-DIAL
PRESS STATION
SAM LEE
USE JOG-DIAL
2 NEW CALLS
Note:
l You can confirm the stored entries on the
display (p. 23) or on the telephone number
list (p. 71).
l The unit can only store a name of up to 10
characters long. 
l To edit a name and number, see page 22.
l If you enter a new entry into a station key, the
previous entry will be overwritten.
l If you use stations 1–3 as broadcast keys,
you cannot store caller information for
stations 1–3.
For JOG DIAL:
Rotate n.
Example:
Press w.
Example:
5
Press w.
REGISTERED
NO.=13456789012
NAME=SAM LEE 
						

							28
Sending Faxes
Sending a fax manually!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grasps the document
and a single beep is heard.
Display:
3
If necessary, press u
repeatedly to select the desired setting 
(see below).
4
Press qor lift the handset.
5
Dial the fax number.
Example:
6
When a fax tone is heard:
Press i, and replace the
handset if you are using it.
OR
When the other party answers your call:
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press iand replace the
handset.
CONNECTING.....
TEL=5678901
TEL=
STANDARD
FACE DOWN
MONITORRESOLUTIONSTOP
REDIAL/PAUSEQUICK SCAN START
FAX START
Document guides
To select the resolution
Select the desired resolution according to the type of
document.
— 
STANDARD:For printed or typewritten originals with
normal-sized characters.
— FINE: For originals with small printing.
— 
SUPER FINE:For originals with very small printing.
This setting only works with other compatible fax
machines.
— 
PHOTO:For originals containing photographs,
shaded drawings, etc.
l Using the “FINE”, “SUPER FINE” or “PHOTO” setting
will increase transmission time.
l If the resolution setting is changed during feeding, it
will be effective from the next sheet.
To stop transmission
Press {.
To redial the last number
Press RS.
l If the line is busy, the unit will automatically
redial the number up to 2 times.
l During redial, the following will be displayed.
Display:
l To cancel redialing, press {.
To transmit more than 15 pages at a time
Insert the first 15 pages of the document. Add
the other pages (up to 15 at a time) before the
last page feeds into the unit.
Convenient way to send a fax
You can dial the fax number first before
inserting the document. This is convenient if
the other party’s number is indicated on the
document.
1.Enter the fax number.
lThe handset must be on the cradle.
2.Insert the document.
3.Press i.
Quick scan feature
This feature is helpful when you want to send
the document, then take it for other uses.
1.Insert the document.
2.Enter the fax number.
3.Press JK.
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data.
If the document exceeds the memory
capacity (p. 75), sending will be canceled.
Transmit the entire document manually.WAITING REDIAL 
						

							29
Sending Faxes
600 mm 
(23
5⁄8)
Paper width Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 208 mm (83⁄16) 
Effective scanning area
 4 mm 4 mm 4 mm  4 mm
Scanned
area
216 mm (81⁄2)
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.)
Documents you can send!
Note:
l Remove clips, staples or other similar fasteners.
l Check that ink, paste or correction fluid has dried.
l Do not send the following types of documents: (Use copies for fax transmission.)
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Badly curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (i.e. newspaper)
lTo transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using
a copy machine to copy the original document onto letter-sized paper, then transmit the copied document.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 52). For the communication message in the result column, see page 57.
Journal report
The unit stores the 30 most recent fax communication results.
— To print manually, see page 71.
— To print automatically after every 30 new fax communications, activate feature #22 (p. 54).
For the communication message in the result column, see page 57.
Reports for confirmation! 
						

							30
Sending Faxes
Sending a fax using one-touch dial and 
JOG DIAL!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grasps the document
and a single beep is heard.
Display:
3
If necessary, press u
repeatedly to select the desired setting 
(p. 28).
4
Enter the fax number.
Using stations 1–5:
Press the desired station key.
Using stations 6–10:
Press o, then press the desired
station key.
Using n:
Display the desired name and press
i.
l For further details about using the JOG
DIAL, see page 23.STANDARD
Station keys
LOWER
FACE DOWN
Document guides
RESOLUTION
JOG DIAL
FAX START
STOP
Before using this feature, program the desired names and telephone numbers into one-touch
dialand JOG DIAL(p. 20, 21).
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 2 times.
l This feature is also available for delayed transmission
(feature #25 on page 54).
l During redial, the following will be displayed.
Display:
l To cancel redialing, press {.
If your unit does not send a fax
l Confirm the stored telephone number on the display
and check that the number dialed is answered by the
other party’s machine (p. 23).
l The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (feature
#76 on page 56).WAITING REDIAL