Panasonic Kx Flm551 Laser Fax Machine Users Manual

							Features Summary
51
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 52–56).
1
Press p.
Display:
2
Select the feature you wish to program.
For basic features(p. 52, 53):
Rotate nuntil the desired
feature is displayed.
For advanced features(p. 54–56):
Rotate nuntil the following is
displayed:
then press wand rotate n
until the desired feature is displayed.
3
Press w.
l The current setting of the feature will be
displayed.
4
Rotate nuntil the desired setting
is displayed.
l This step may be slightly different
depending on the feature.
5
Press w.
l The setting you selected is set, and the
next feature will be displayed.
6
To exit programming, press p. ADVANCED MODE
SYSTEM SET UP
Programming by entering the program code
number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of using
nin step 2.
1.Press p
.
2.Press #and the 2-digit code number.
3.Follow steps 3 to 6 above.
l See programming tables for code numbers 
(p. 52– 56).
Programming!
JOG DIALSET
MENU
General programming method
To cancel programming
Press pto exit the program. 
						

							1, 2, 3, 4, 
5 EXT.TAM
Features Summary
52
How to set menu options
1.Press p.
2.Rotate nuntil the desired feature
is displayed.
3.Press w.
4.Rotate nuntil the desired setting
is displayed.5.Press w.
6.Press p.
Note:
l Step 4 may be slightly different depending on the
feature.
l See page 51 for more details.
Basic features!
Programming table
Code
#01Setting the date and time
SET DATE & TIMEmm/dd/yy  
hh:mmSee page 15 for details.
See page 16 for details.
See page 18 for details.
“ERROR”: The sending report will
be printed only when fax
transmission fails. 
“ON”: The sending report will be
printed out after every transmission.
This setting is also available after
activating FAX ONLYmode (p. 37).
If you are using the unit with an
answering machine, set to 
“5 EXT.TAM” (p. 38). #02Setting your logo
YOUR LOGO
(Up to 30
characters)
Feature & DisplaySettingsHow the unit operates
#03Setting your facsimile telephone
number
YOUR FAX NO.(Up to 20 
digits)
#04Printing the sending report
To print and check the sending
report for fax transmission results
(p. 29).SENDING REPORT
ERROR
ON
OFF
#06Changing the ring setting in FAX
ONLYmode
To change the number of rings
before the unit answers a call in
FAX ONLYmode. FAX RING COUNT
(The default setting is in bold type.) 
						

							Features Summary
53
CodeFeature & DisplaySettingsHow the unit operates
#13Setting the dialing mode
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
TONE
PULSE
(The default setting is in bold type.)
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
“LETTER”: Letter size paper
“LEGAL”: Legal size paper
“A4”: A4 size paper
#16Setting the recording paper size
PAPER SIZELETTER
LEGAL
A4
You can select the ringer pattern. The
selected ringer pattern will sound
during setting.
#17Setting the ringer pattern
RINGER PATTERN
A
B
C
#15Selecting the cable type to
connect to the PC
If you use Multi-Function Station,
change the setting depending on
the cable connected to your
computer. PC INTERFACE
PARALLEL
USB
“PARALLEL”: IEEE1284 compliant
parallel cable
“USB”: USB cable
lWhen the setting is changed, the
fax machine adjusts to new
setting. Please wait.
ON / ID=11
OFF
#12Securing the remote operation
for the answering machine
If you are using the unit with an
answering machine, activate this
feature, and set the remote
activation ID to secure the remote
operation for the answering
machine.REMOTE TAM ACT.
To select “ON” and enter ID:
1.Press p.
2.Rotate 
nand select this
feature.
3.Press 
w.
4.Rotate 
nto select “ON”.
5.Press 
w.
6.Enter your ID from 1 to 5 digits,
using 0–9, 
:and #.
7.Press 
w.
8.Press 
p. 
						

							Features Summary
54
How to set menu options
Programming table
Code
#22Setting the journal report to print
automatically
AUTO JOURNAL
ON
OFF
To send a document:
1.Insert the document.
2.Follow steps 1–3 above.
3.Rotate 
nto select “ON”.
4.Press 
w.
5.Enter the fax number.
6.Press 
w.
7.Enter the transmission start time.
Press 
*to select “AM” or “PM”.
8.Press 
w.
9.Press 
p.
l To cancel after programming,
press 
{then w.
“NEXTFAX”: This setting is
effective only for the next
attempted fax transmission. After
transmission, the unit will return to
the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
l This feature is not available for
broadcast transmission.
l The calling charge may be higher. #23Sending document overseas
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
Feature & DisplaySettingsHow the unit operates
#25Sending a fax at a specific time
This feature allows you to take
advantage of low-cost calling
hours offered by your telephone
company.l The setting can be reserved to
take place up to 24 hours in
advance.DELAYED SEND
NEXTFAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)
Advanced features!
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 29).
Note:
l Step 4 may be slightly different depending on the
feature.
l See page 51 for more details.
1.Press p.
2.Rotate nuntil the following is
displayed:
then press wand rotate n
until the desired feature is displayed.
3.Press w.ADVANCED MODE4.Rotate nuntil the desired setting
is displayed.
5.Press w.
6.Press p. 
						

							Features Summary
55
A, B, C, D
OFF
#31
Setting the Distinctive Ring pattern
RING DETECTION
See page 40 for details.
CodeFeature & DisplaySettingsHow the unit operates
(The default setting is in bold type.) #39Changing the display contrast
LCD CONTRAST
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
ON
OFF“ON”: The unit will fit a received
document onto your recording
paper.
“OFF”: The unit will print the
original size. #37Receiving other size documents
To receive a fax document that is
longer than your recording paper. AUTO REDUCTION
#26Setting the Caller ID list to print
automatically
AUTO CALL. LIST
ON
OFF“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 24).
#44Setting the memory reception
alertTo alert you with a beeping sound
when a document which has been
received is stored into memory due
to some existing problem.
RECEIVE ALERTON
OFF
#41Changing the fax activation code
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 39).FAX ACTIVATION
ON/
CODE=
: :9
OFF1.
Follow steps 1–3 on page 54.
2.Rotate nto select “ON”.
3.Press 
w.
4.Enter your code from 2 to 4 digits,
using 0–9 and 
:.
5.Press 
w.
6.Press 
p.
l Do not enter “0000”.
If you are alerted by a slow
beeping sound, clear the printing
problem and make sure the unit is
supplied with enough paper to print
the stored document. The beeps
will stop.
#68Setting the Error Correction
Mode (ECM)
To send a fax even if there is static
interference on the telephone line.ECM SELECTION
ON
OFF
This feature is available when the
transmitting/receiving stations are
ECM compatible.
l If there are documents in the
memory, clear them before making
the setting (p. 36). 
						

							Features Summary
56
#80Resetting advanced features to
their default settings
SET DEFAULT
YES
NO
1.Follow steps 1–3 above.
2.Rotate 
nto select
“YES”.
3.Press 
w.
4.Press 
wagain.
5.Press 
p.
#79Saving on toner consumption
TONER SAVE
ON
OFF“ON”: The toner cartridge will last
longer.
l This feature may lower the print
quality.
(The default setting is in bold type.)
CodeFeature & DisplaySettingsHow the unit operates
You can confirm the status of the
other party’s machine.
l If the ring back tone continues, the
other party’s machine may not be a
facsimile or may have run out of
paper. Check with the other party.
l The connecting tone volume
cannot be adjusted. #76Setting the connecting tone
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.CONNECTING TONE
ON
OFF
Advanced features (cont.)!
How to set menu options
Note:
l Step 4 may be slightly different depending on the
feature.
l See page 51 for more details.
1.Press p.
2.Rotate nuntil the following is
displayed:
then press wand rotate n
until the desired feature is displayed.
3.Press w.ADVANCED MODE4.Rotate nuntil the desired setting
is displayed.
5.Press w.
6.Press p.
Programming table (cont.) 
						

							57
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Reports!
If your unit cannot send a fax, check the following:
— the number you dialed is correct,
— the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 29).
COMMUNICATION ERROR
(CODE: 40–42, 46–52, 58, 65, 68, 72, FF)
l A transmission or reception error occurred.
Try again or check with the other party.
COMMUNICATION ERROR
(CODE: 43, 44)
l A line problem occurred. Connect the
telephone line cord to a different jack and
try again.
l An overseas transmission error occurred.
Try using the overseas mode of feature
#23 (p. 54).
DOCUMENT JAMMED
l The document is jammed. Remove the
jammed document (p. 68).
ERROR-NOT YOUR UNIT
(CODE: 54, 59, 70)
l A transmission or reception error occurred
because of a problem with the other
party’s fax machine. Check with the other
party.
MEMORY FULL
l The document was not received due to the 
memory being full.NO DOCUMENT
l The document was not fed into the unit
properly. Reinsert the document and try
again.
OTHER FAX NOT RESPONDING
l The other party’s fax machine is busy or
has run out of recording paper. Try again.
l The document was not fed properly.
Reinsert the document and try again.
l The other party’s fax machine rings too
many times. Send the fax manually 
(p. 28).
l The other party’s machine is not a
facsimile. Check with the other party.
l The number you dialed is not in service.
PRESSED THE STOP KEY
l {was pressed and fax
communication was canceled.
THE COVER WAS OPENED
l The front cover was opened. Close it and
try again.
OK
l Fax communication was successful. 
						

							58
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display messageCause & solution
l There is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (p. 64). CHANGE DRUM
l The document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 69) and try again. If the problem remains, adjust
the feeder pressure (p. 68). CHECK DOCUMENT
l The drum unit is not inserted properly. Reinsert it correctly 
(p. 10). CHECK DRUM
l The memory (telephone numbers, parameters, etc.) has been
erased. Re-program. CHECK MEMORY
l The front cover is open. Close it.
COVER OPEN
l Recording paper was not fed into the unit properly. Reinsert the
recording paper (p. 67). FAILED PICK UP
l The unit has a document in memory. See the other displayed
message instructions to print out the document. FAX INMEMORY
l The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper
(p. 13) or
clear the jammed paper
(p. 66).
l When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually. FAXMEMORYFULL
l There is no space to store new entriesin the JOG DIALdirectory.
Erase unnecessary 
entries(p. 22). JOG-DIAL FULL
l There is something wrong with the unit. Contact our service
personnel. CALL SERVICE
l You tried to change the cable type setting (feature #15 on page
53), while the fax machine has a document in memory. Finish
sending faxes, print out the document in memory (p. 36) or cancel
the delayed transmission (feature #25 on page 54) and try again.DATA IN MEMORY
l You cannot change the cable type setting (feature #15 on page
53) while using the handset or the monitor. Hang up and try
again. LINE IN USE 
						

							59
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display messageCause & solution
l The document is jammed. Remove the jammed document (p. 68).
l Attempted to transmit a document longer than 600 mm. Press
{to remove the document. Divide the document into two or
more sheets and try again. REMOVE DOCUMENT
l Recording paper is not installed or the unit has run out of paper.
Install paper (p. 13).
l Recording paper is not fed into the unit properly. Reinstall paper
(p. 13). OUT OF PAPER
l The other party’s fax machine is busy or has run out of recording
paper. Try again. NO FAX REPLY
l Arecording paper jam occurred. Clear the jammed paper (p. 66).
PAPER JAMMED
l The unit is warming up. Wait for a while.
PLEASE WAIT
l The other party’s fax machine is busy or has run out of recording
paper. Try again. REDIAL TIME OUT
l The toner cartridge is empty. Replace the toner cartridge (p. 64).
TONER EMPTY 
l Atransmission error occurred. Try again.
TRANSMIT ERROR
l The remaining toner is low. Replace the toner cartridge as soon
as possible (p. 64). We recommend you replace the drum unit
every third time you replace the toner cartridge. To check the
drum life and quality, please print the printer test list (p. 71). TONER LOW
l The fax message was printed on paper which is shorter than
letter size paper. Use the appropriate size paper (p. 13). WRONG PAPER
l The cable or the PC power cord is not connected correctly. Check
the connections (p. 43). 
l The software is not running on the PC. Restart the software and
try again. PC FAIL OR BUSY
l When making a copy, the document being stored exceeds the
memory capacity of the unit. Press {to clear the message.
Divide the document into sections. MEMORY FULL
l There is something wrong with the modem circuit. Contact our
service personnel. MODEM ERROR 
						

							60
Operations
For fax advantage assistance, call 1-800-435-7329.
When a function does not work, check here 
before requesting help!
General
I cannot make and receive calls.
l The power cord or telephone line cord is
not connected. Check the connections 
(p. 14).
l If you used a splitter to connect the unit,
remove the splitter and connect the unit to
the wall jack directly. If the unit operates
properly, check the splitter.
I cannot make calls.
l The dialing mode setting is wrong. Change
the setting of feature #13 (p. 53).
The unit does not work.
l Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone
operates properly, contact our service
personnel to have the unit repaired. If the
working telephone does not operate
properly, contact your telephone company.
The unit does not ring.
l The ringer volume is set to off. Adjust it 
(p. 19).
The other party complains they only hear
a fax tone and cannot talk.
l FAX ONLYmode is set. Tell the other
party the number is only used for faxes.
l Change to TELmode (p. 36).
l If you use a distinctive ring service, turn
AUTO ANSWER off so that the fax
machine is in TELmode.
l If you use a distinctive ring service, make
sure you have set the same ring pattern
assigned by the telephone company 
(p. 40).
The RSbutton does not
function properly.
l If this button is pressed during dialing, a
pause will be inserted. If pressed
immediately after a dial tone is obtained,
the last number dialed will be redialed.
The receiving mode does not function
properly.
l ADistinctive Ring pattern of feature #31 is
set (p. 40).During programming, I cannot enter the
code or ID number.
l All or part of the numbers are the same.
Change the number of features #12 
(p. 53) and #41 (p. 55).
The unit beeps.
l Recording paper has run out. Press
{to stop the beeps and install
paper.
Whenever I try to retrieve my voice mail
messages, the retrieval is interrupted by
the fax tone.
l You are probably entering :98 or :99
to retrieve your messages. :9 is the
default setting for the fax activation code.
If you use a voice mail service, set the fax
activation feature to off or reprogram the
activation code (feature #41 on page 55).
Fax – sending
I cannot send documents.
l The telephone line cord is connected to
the EXTjack on the unit. Connect to the
LINE jack (p. 14).
l The other party’s fax machine is busy or
has run out of recording paper. Try again.
l The other party’s machine is not a
facsimile. Check with the other party.
l The other party’s fax machine rings too
many times. Send the fax manually 
(p. 28).
The other party complains that letters on
their received document are distorted or
not clear.
l If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not
have these services.
l The extension telephone on the same line
is off the hook. Hang up the extension
telephone and try again.
l Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
(continued)
(continued)