Panasonic Kxfp85 Fax Machine Operating Instructions

							Please read these Operating
Instructions before using the unit
and save for future reference.
FOR FAX ADVANTAGE ASSISTANCE: 
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
[email protected]
for customers in the USA or 
Puerto Rico
– REFER TO 
www.panasonic.com
for customers in the USA or 
Puerto Rico
Compact Plain Paper FAX with
Telephone Answering System
Operating Instructions
Model No. KX-FP85
KX-FP86 
						

							2
Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines facsimile, telephone, telephone answering device and
copier features to provide you with more efficient office or home use. By utilizing
these convenient features, you can maximize the effectiveness of this unit.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.
©Kyushu Matsushita Electric Co., Ltd. 2000
Things you should keep record of
Attach your sales receipt here
For your future reference
Date of purchase Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
lThe Telephone Protection Act of 1991 requires the following information to be clearly stated
either at the top or bottom margin of the first message page when transmitting messages via
telephone facsimile:
— Date and time of transmission,
— Identification of the business, entity or person(s) sending the facsimile, and
— Telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 13 to 16.
lNote that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
lDo not rub or use an eraser on the printed side of recording paper, as the print may smear.
lIf you have not applied to the                    service, you will not be able to use the IQ-FAX
function (p. 33, 34).
Trademarks
is a registered trademark of NetMoves Incorporated.
Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or
other countries.
All other trademarks identified herein are the property of their respective owners.
R
R 
						

							3For fax advantage assistance, call 1-800-435-7329.
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a three prong grounded plug. If you do
not have this type of outlet, please have
one installed. Do not use any type of
adaptor plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized servicenter
when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized servicenter.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.
SAVE THESE 
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during a
lightning storm.
2. Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations. 
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
lTo prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION
lKeep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
lThe unit should be kept free from dust, high
temperature and vibration.
lThe unit should not be exposed to direct
sunlight.
lDo not place heavy objects on top of this unit.
lDo not touch the plug with wet hands. 
						

							4For fax advantage assistance, call 1-800-435-7329.
Table of Contents
Initial Preparation
AccessoriesIncluded accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  6
Accessory order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  7
Help ButtonHelp function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  8
Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  9
ControlsOverview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
SetupRemoving the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  12
Date and time, your logo and facsimile telephone number . . . . . . . .  13
VolumesAdjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  17
Telephone
Making andVoice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  18
Answering CallsVoice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  18
TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . .  19
JOG DIALStoring names and telephone numbers in the JOG DIAL directory . .  20
Making a voice call using the JOG DIAL directory . . . . . . . . . . . . . .  23
Caller IDCaller ID service from your phone company . . . . . . . . . . . . . . . . . .  24
Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . .  26
Storing caller information in the JOG DIAL directory  . . . . . . . . . . . .  27
Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  28
Voice ContactTalking to the other party after fax transmission or reception . . . . . .  29
Fax
Sending FaxesSending a fax manually/using the JOG DIAL directory . . . . . . . . . . .  30
IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  33
Sending a fax with the voice guide  . . . . . . . . . . . . . . . . . . . . . . . . .  35
One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . .  36
Broadcast transmission to pre-programmed parties . . . . . . . . . . . . .  37
Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . .  40
FaxesTEL mode (answering all calls manually) . . . . . . . . . . . . . . . . . . . . .  42
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . .  43
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit) . . . . . . . . . . . . . . . . . .  44
Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . .  46
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  46
Pager call - when the unit receives a fax or voice message . . . . . . .  47
Copy
CopyingMaking a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  48 
						

							5For fax advantage assistance, call 1-800-435-7329.
Programmable Features
Features Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  62
SummaryBasic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  63
Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  64
Answering Device
SetupTAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) . . . . . . . . . . . . .  50
GreetingPre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . .  51
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . .  52
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . .  53
IncomingListening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . .  54
MessagesErasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  55
RecordingMemo message (leaving a message for others or yourself) . . . . . . .  56
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  56
RemoteOperating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . .  57
OperationOperation from a remote touch tone telephone . . . . . . . . . . . . . . . .  58
OptionTransferring recorded messages to another telephone . . . . . . . . . .  60
Help
Error MessagesReports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  69
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  70
OperationsWhen a function does not work, check here before 
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  72
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  75
JamsRecording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  76
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  77
Sending document does not feed, or multi-feeds . . . . . . . . . . . . . . .  77
Ink FilmReplacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  78
CleaningDocument feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  80
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  80
General Information
Print ReportsReference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81
Limited Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  82
WarrantyServicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  83
FCC List of FCC requirements and information . . . . . . . . . . . . . . . . . . . .  84
Information
SpecificationsTechnical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . .  85
IndexIndex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  86 
						

							6For fax advantage assistance, call 1-800-435-7329.
Accessories
Included accessories!
Power cord ..............1Telephone line cord...1 Handset ...................1
Paper tray ...............1 Ink Film ...................1
(complimentary test
ink film)
lIf any items are missing or damaged, check with the place of purchase.
lThe part numbers listed above are subject to change without notice.
lSave the original carton and packing materials for future shipping and transportation of the unit.
Part No.  PFJA1030Z Part No.  PQJA10075Z Part No.  PFJXE0805Z
Operating Instructions...1
Part No.  PFQX1423Z Part No.  PFKS1040Y1
—The ink film is 
pre-installed.Handset cord ...........1
Part No.  PFJA1029Z 
						

							For fax advantage assistance, call 1-800-435-7329.7
Accessories
Accessory order information!
Model No.
KX-FA53 Replacement film
1 roll – 216 mm x 50 m (8
1⁄2x 164)
ItemSpecifications / Usage
lThe complimentary test ink film is 10 meters (321⁄2) long. 
We recommend that you buy full size replacement film – 50 meters (164
) for
continuous use of your unit.
For best results, use genuine Panasonic replacement film Model No. KX-FA53 
or KX-FA55.
lTo install legal size recording paper, use a legal paper tray Model No. KX-FA50
(p. 10).
KX-FA55 Replacement film
2 rolls – 216 mm x 50 m (81⁄2x 164)
KX-FA50 Legal paper tray To install legal size recording paper.
Note:
lThe ink film is not reusable. Do not rewind and use the ink film again.
To order
Telephone:Call 1-201-348-7292.
Fax:Send a fax to 1-877-375-4020. 
Include: 
–your name, shipping address and telephone number,
–credit card type, number, expiration date and your signature,
–order part number and quantity.
Via the Internet:Visit our web site: http://www.panasonic.com/store
(for customers in the USA or Puerto Rico ONLY)
lIf you have any questions regarding accessory orders, please contact us at
this E-MAIL ADDRESS: [email protected]
(for customers in the USA or Puerto Rico ONLY)
or call us at: 201-348-7292 
						

							SET
HELPDisplay
JOG DIAL
8
Help Button
For fax advantage assistance, call 1-800-435-7329.
Help function!
1
Press .
Display:
2
Rotate  until the desired item is
displayed.
1.How to send faxes with the voice guide
2.How to set the date, time, your logo and
fax number
3.How to program the features
4.How to store names in the JOG DIAL
directory and how to dial them
5.Help with problems operating the
answering device
6.Help with problems sending/receiving
faxes
7.How to use the copier function
8.Frequently asked questions and answers
9.Explanation of error messages shown on
the display
10. List of available reports
11 .How to use the Caller ID service
3
Press .
PRINTINGSET
11.CALLER ID
10.REPORTS
9.ERRORS
8.Q and A
7.COPIER
6.FAX SND/RCV
5.TAD OPERATION
4.JOG-DIAL
3.FEATURE LIST
2.QUICK SET UP
1.SEND GUIDE
JOG DIAL
ROTATE    & SET
HELP
You can print a quick reference for assistance as follows. 
						

							9
Finding the Controls
For fax advantage assistance, call 1-800-435-7329.
Location!
Dial keypad
lTo redial the last number 
dialed (p. 18, 31).
lTo insert a pause during 
dialing (p. 19).
lTo store or edit names 
and telephone 
numbers (p. 20).
lFor quick playback (p. 54).
lTo change from pulse to 
tone during dialing (p. 19).
lFor speakerphone 
operation.
lHookswitch (p. 19)
lTo search for a stored name (p. 23, 30).
lTo select the features/feature settings 
during programming (p. 62).lTo record your own 
greeting messages (p. 52).
lTo record memo messages 
or telephone conversations 
(p. 56).
lTo erase recorded 
  messages (p. 55).
lTo initiate fax transmission, 
reception or copying.
lTo store a setting during 
programming.
lTo stop an operation or 
cancel programming.
lFor voice muting (p. 18).
lTo send faxes using the IQ-FAX 
function (p. 34).
lTo turn on/off the AUTO 
ANSWER mode (p. 40, 41).
lTo print a quick reference (p. 8).
lFor the caller ID service 
(p. 24–28).
Display
lTo initiate 
or exit 
programming.
lTo select a resolution (p. 30).
lTo choose “Collated” (sorted) in the copy mode (p. 48).
lTo adjust volumes (p. 17).
lTo select an enlargement/reduction rate in the 
copy mode (p. 48, 49)
.
lTo scan and store a document into memory, and then 
transmit or copy the stored document (p. 30, 48). 
lFor slow 
  playback 
  (p. 54).lTo play recorded 
messages (p. 54). 
						

							Back cover open button Back cover Tension bar Recording paper entrance
Paper tray
Document entrance
Speaker
(Left side of the 
handset cradle)Document guides
Front cover
Document exit
Recording paper exit
l Up to 30 sheets of printed 
   paper can be held.
Microphone
l To talk with the other party 
   when using the speakerphone.
l To record greeting messages 
   and memo messages.
Paper tray
1
1
2
Slot
Tab
Tab
Slot
Information
leaflet Center part
Front cover
10
Finding the Controls / Setup
For fax advantage assistance, call 1-800-435-7329.
Removing the information leaflet!
1
Open the front cover by pulling up the center
part.
2
Remove and read the information leaflet.
3
Close the front cover securely.
Paper tray!
Insert one tab on the paper tray into one slot on the
back of the unit ( ) and then insert the other tab
into the other slot ( ).
2
1
Note:
lDo not place the unit in areas where the paper tray may
be obstructed by a wall, etc.
Note:
lThe document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth
surface and do not place anything in front of the unit.
Overview!
KX-FA50
Legal paper tray
To use legal size paper
lPlease purchase a legal paper tray, Model No. KX-FA50
(p. 7) and install as shown above.