Panasonic Kxfp85 Fax Machine Operating Instructions
Have a look at the manual Panasonic Kxfp85 Fax Machine Operating Instructions online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 10737 Panasonic manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
51 Greeting The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 52. nWhen the unit is ready to receive voice and fax calls: nWhen voice or fax memory is full: Note: lTo clear the problem, see pages 70 and 71. Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you. Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you. Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you. Hello! We are unable to answer right now. Please try again later. Thank you. Pre-recorded greeting messages! Display: and FAX MEMORY FULL MESSAGE FULL FAX MEMORY FULL MESSAGE FULL
Microphone/ START RECORD STOP Display / “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.” 52 Greeting Note: lIf you make a mistake while recording, start again from step 2. lYou can choose 60-seconds for your own TAD/FAX greeting message (feature #54 on page 67). “This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.” 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to record a greeting message (feature #77 on page 68). 2 Press two times. lThe display will show the following according to your selection in step 1. TAD/FAX mode: TEL/FAX mode: 3 Press . lA long beep will sound. 4 Speak clearly about 20 cm (8 inches) away from the microphone. lThe display will show the remaining recording time. TAD/FAX mode: TEL/FAX mode: 5 When finished recording, press . lThe unit will repeat your message. Adjust the volume using or . STOP T/F REC. 15s TAD REC. 15s START PRESS START 2.T/F GREETING 2.TAD GREETING RECORD You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes. Suggested messages TAD/FAX greeting message TEL/FAX greeting message Recording your own greeting messages!
53 Greeting Checking the greeting messages 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 68). 2 If the arrow (t) is not shown on the right of the display, turn it on by pressing . If the arrow (t) is shown on the right of the display, turn it off once then on again. TAD/FAX mode: TEL/FAX mode: lThe unit will play the greeting message. TEL/FAX MODE AFTER 2 RINGS PICKUP &RCV CALL AUTO ANSWER STOP ERASE Display START SET 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to erase the greeting message (feature #77 on page 68). 2 Press two times. lThe display will show the following according to your selection in step 1. TAD/FAX mode: TEL/FAX mode: 3 Press . lTo cancel erasing, press . 4 Press . lWhen receiving a call, the pre-recorded greeting message will be played. GREETING ERASED SET STOP YES:SET/NO:STOP ERASE GREETING? START PRESS START 2.T/F GREETING 2.TAD GREETING ERASE Erasing your own recorded greeting messages! AUTO ANSWER Display
54 Incoming Messages / PLAY MESSAGES FLASH/LIGHT QUICK SLOW JOG DIAL STOP 02 Example (total 2 recorded messages): Call counter When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 65). Press . lOnly the new recorded messages will be played. lAdjust the speaker volume using or . lAfter playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing and just light up. If you press at this time, all the recorded messages will be played. PLAY MESSAGES PLAY MESSAGES Listening to recorded messages! Repeating a message Rotate one click to the left while listening to the message. lIf you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played. lTo play back a specific message, rotate to the left or right and search for the message you want to listen to. Skipping a message Rotate one click to the right to play the next message. Stopping playback Press . lIf you press within 1 minute, the unit will resume playing the rest of the messages. STOP JOG DIAL JOG DIAL JOG DIAL JOG DIAL Changing the playback speed Press to play messages at one and a half times the original speed. Press to play messages at half the original speed. lTo return to the original speed, press or again during quick or slow playback. Voice time/day stamp During playback, a synthesized voice will announce the time and day of the week that each message was recorded. SLOW SLOW QUICK PLAY MESSAGES QUICK
55 Incoming Messages Erasing a specific message 1 Press while listening to the message you want to erase. Display: Erasing all the messages Check that you have listened to all of the recorded messages. 1 Press . Display: 2 Press . lTo cancel erasing, press . 3 Press . ERASE COMPLETED ERASING SET STOP YES:SET/NO:STOP ERASE MESSAGES? START PRESS START 1.ALL MESSAGES ERASE MESSAGE ERASED ERASING ERASE START SET STOP ERASE Display Erase unnecessary messages to prevent memory from becoming full. Erasing recorded messages! Note: lGreeting messages can not be erased this way.
STOPRECORD Display Recording 56 Telephone conversation! To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press . Display: 2 Press . lA long beep will sound. 3 Speak cleary about 20 cm (8 inches) away from the microphone. 4 When finished recording, press .STOP MEMO RECORDING START PRESS START 1.MEMO MESSAGE RECORD STARTSTOP Microphone RECORD Display You can record a telephone conversation. This conversation can be played back later, either directly or remotely. 1 During a telephone conversation, press . Display: 2 To stop recording, press or replace the handset.STOP 2WAY RECORDING RECORD Note: lThere may be legal restrictions in your state on recording two-way telephone conversations. Inform the other party that the conversation is being recorded. Memo message! (leaving a message for others or yourself)
Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call 57 Remote Operation Remote command The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 63) and set the unit to the TAD/FAX mode before going out (p. 50). Dial keyPageDial keyRemote command Page Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor Re-records a greeting message Stops re-recording of a greeting message 9 7 6 5 4 2 1 059 58 58 58 58 59 59 59 84 83 82 81 80 5 459 59 59 59 59 59 59 Remote operation card Please cut out and carry this card for assistance when using the remote operation. Answering Device Remote OperationNotice of Remote Operation Fold here 1.Call your unit. 2.Enter the remote operation ID during the greeting message. lThe new messages will be played automatically. lIf there are no new messages, wait for 4 seconds. All the messages will be played back. 3.Press the remote command key(s) within 10 seconds (see the reverse side). lThe remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode. lWhen the unit is in the TEL mode, call your unit and wait for 15 rings. The answering device will temporarily answer the line. Enter the remote operation ID during the greeting message. The unit will switch to the TAD/FAX mode. lWhen you press a key, press firmly. lTo send a document, press . When a fax tone is heard, start transmission. 9 Operating from a remote location!
When there are no new recorded messages Press or wait for 4 seconds to listen to all the messages. When voice memory is full Erase some or all of the messages (see next page). 5 58 Remote Operation Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor Re-records a greeting message Stops re-recording of a greeting message Key Remote command 9 7 6 5 4 2 1 0Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call Key Remote command 84 83 82 81 80 5 4 Sorry, no more memory. Please erase unnecessary messages. Listening to recorded messages When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. lTo repeat only the new messages: Press . lTo repeat the current message: Press . If you press within 5 seconds of the beginning of a message, the previous message will be played. lTo listen to all the messages: Press . lTo skip a message: Press . 2 1 4 3 new messages. Voice guide example: Operation from a remote touch tone telephone! 5 No new messages. 1 1 Call your unit. 2 Enter the remote operation ID during the TAD/FAX greeting playback.
nErasing a specific message Press while listening to the message you want to erase. lA long beep will also sound. The unit will then play back the next message. nErasing all the messages Press to erase all the messages. lA long beep will also sound. 5 4 59 Remote Operation Other remote operations Voice guide example: 1.Wait for the voice guide. 2.Wait about 10 seconds. 3.Leave a message after the beep. nMonitoring the room Press to monitor the sound for about 30 seconds in the room where the unit is installed. lAfter 30 seconds, a beep sounds. To continue monitoring, press again within 10 seconds. 6 6 nRecording a marker message You can leave an additional message. nRe-recording a greeting message You can change the contents of the TAD/FAX greeting message. 1.Press to start recording. lA long beep will sound. 2.Speak clearly up to 16 seconds. lIf you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds. 3.When finished recording, press . lThe new greeting message will be played. 9 7 nSkipping the greeting message Press during the greeting message playback. lThe unit will skip the rest of the greeting message. 0 Press to turn ON the message transfer.81 nTurning the message transfer on or off You must pre-program a transfer telephone number beforehand (feature #60 on page 67). Press to turn OFF the message transfer. 82 lIf a transfer telephone number is not programmed, you cannot turn this feature ON. Press to turn ON the pager call.83 nTurning the pager call on or off You must program a pager number beforehand (feature #70 on page 47). Press to turn OFF the pager call. 84 lIf a pager number is not programmed, you cannot turn this feature ON. nReturning to the TAD/FAX mode 1.Call your unit and wait for 15 rings. lThe answering device will temporarily answer the call. 2.Enter the remote operation ID during the greeting message. lYour unit will switch to the TAD/FAX mode. nChanging the receive mode Press to change the receive mode from TAD/FAX to TEL. lYou cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see below. 80 The message has been erased. All messages have been erased. All messages have been played. Please leave your name and message after the beep. Message transfer is set. Transfer phone number is 123···. Message transfer is off. Transfer phone number is not set. Pager call is set. Pager number is 098765432. Pager call is off. Pager number is not set.
60 Option Transferring recorded messages to another telephone! This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation. Program the transfer telephone number first (feature #60 on page 67) and set to the TAD/FAX mode. An incoming voice message is recorded in your unit. Your unit calls the transfer telephone number. Answer the call with the transfer telephone. Your unit will play the transfer greeting message.* Enter the remote operation ID (feature #11 on page 63). Retrieve the message using the remote operation (p. 57–59). * This message can be changed (see next page).within 60 seconds Pre-recorded message: This is a telephone answering system. Please enter your remote ID for remote operation.