Pcs Phone Handspring Treo 300 User Guide

							Section 7
Setting Preferences for Your Phone 213
Setting 
Preferences
7
Note: When you select a ringer sound, the sound plays once. To avoid 
playing the sound, move the ringer switch to the silent position before 
selecting a new ringer sound.
3.Hold Option   and press Return   to finish.
ShortCuts Preferences
The ShortCuts Preferences screen enables you to define abbreviations for 
entering text. This section describes how to create, edit, and delete a 
ShortCut. See page 30 for information on the use of ShortCuts. 
Creating a ShortCut
You can create a ShortCut for any words, letters, or numbers. All 
ShortCuts you create appear on the list in the ShortCut Preferences 
screen. All the ShortCuts are available in any of your phone applications 
and are backed up on your computer when you perform a HotSync 
operation.
To create a ShortCut:
1.
Tap New.
2.On the ShortCut Name line, enter the letters you want to use to 
activate the ShortCut.
3.Tap the ShortCut Text area and enter the text that you want to 
appear when you type the ShortCut characters.
Ti p :  You may want to add a space (space character) after the last word in 
your ShortCut text. This way, a space automatically follows the ShortCut 
text.
Ta p  N e w 
						

							Section 7
214 Setting Preferences for Your Phone
4.Hold Option   and press Return   to finish.
Ti p :  To use a ShortCut, enter the ShortCut symbol followed by the ShortCut characters. See page 30 for details.
Editing a ShortCut
After you create a ShortCut, you can modify it at any time.
To edit a ShortCut:
1.
Tap the ShortCut you want to edit.
2.Tap Edit.
3.Make the changes you want.
4.Hold Option   and press Return   to finish.
Deleting a ShortCut
If you no longer need a ShortCut, you can delete it from the list of 
ShortCuts.
To delete a ShortCut:
1.
Tap the ShortCut you want to delete.
2.Tap Delete.
3.Hold Option   and press Return   for Yes. 
						

							Section 8
Advanced HotSync® Operations 215
HotSync 
Operations
8
8
Advanced HotSync® Operations
otSync® Manager enables you to synchronize data between one or 
more Palm OS
® devices and Palm™ Desktop software or another 
PIM such as Microsoft Outlook. To synchronize data, you must connect 
your PCS Phone Handspring
® Treo™ 300 and your desktop software 
either directly, by connecting your phone to the HotSync cable attached to 
your computer or using infrared communication, or indirectly, using the 
a network.
This chapter describes how to select HotSync options and perform a 
HotSync operation via the infrared port or a network. See page 76 for 
information about performing your first and subsequent local HotSync 
operations.
H 
						

							Section 8
216 Advanced HotSync® Operations
Selecting HotSync setup options
You can choose when you want HotSync Manager to run. If necessary, 
you can adjust the local and modem HotSync settings as well.
To set the HotSync options:
1.
Click the HotSync Manager icon Ô
 in the Windows system tray.
2.Choose Setup.
3.Click the General tab and select one of the following options:
Ti p :  If you’re not sure which option to use, keep the default setting: Always available.
Always 
availableAdds HotSync Manager to the Startup folder and constantly 
monitors the communication port for synchronization requests 
from your phone. With this option, the HotSync Manager 
synchronizes data even when Palm Desktop software is not 
running.
Available only 
when Palm 
Desktop 
software is 
runningStarts HotSync Manager and monitors requests automatically 
when you open Palm Desktop software.
ManualMonitors requests only when you select HotSync Manager from the 
Start menu. 
						

							Section 8
Advanced HotSync® Operations 217
HotSync 
Operations
8
4.Click the Local tab to display the settings for the connection between 
your computer and the HotSync cable, and adjust the following 
options as needed.
5.If you are attached to a network, click the Network tab to display the 
network settings and adjust the options as needed. See page 225 for 
more information.
6.Click OK.
Serial PortIdentifies the port that your desktop software uses to communicate with 
the optional serial HotSync cable. This selection should match the 
number of the port to which you connected the optional cable.
Note: Your phone cannot share this port with an internal modem or other device. 
SpeedDetermines the speed at which data is transferred between your phone 
and your desktop software. Try the As Fast As Possible rate first, and adjust 
downward if you experience problems. This setting allows your desktop 
software and your phone to find and use the fastest speed. 
						

							Section 8
218 Advanced HotSync® Operations
Customizing HotSync application settings
For each application, you can define a set of options that determines how 
records are handled during synchronization. These options are called a 
“conduit.” By default, a HotSync operation synchronizes all files between 
the phone and your desktop software. 
In general, you should leave the settings to synchronize all files. The only 
reason you might want to change these settings is to overwrite data on 
either your phone or your desktop software, or to avoid synchronizing a 
particular type of file because you don’t use it.
In addition to the conduits for the applications on your phone, HotSync 
Manager includes System and Install conduits. The System conduit 
backs up the system information stored on your phone, including 
keyboard ShortCuts. The Install conduit installs applications on your 
phone. 
To customize HotSync application settings:
1.
Click the HotSync Manager icon   in the Windows system tray 
(bottom-right corner of the taskbar).
Ti p :  You can also click the HotSync command on the Palm Desktop software menu bar.
2.From the HotSync Manager menu, choose Custom.
3.Select the appropriate user name from the list.
4.Select an application in the Conduit list. 
						

							Section 8
Advanced HotSync® Operations 219
HotSync 
Operations
8
5.Click Change.
6.Click the direction in which you want to write data, or click Do 
Nothing
 to skip data transfer for an application.
Note: Changing the HotSync setting from the default affects only the next 
HotSync operation. Thereafter, the HotSync Actions revert to their default 
settings. To use a new setting on an ongoing basis, select the 
Set As 
Default box. Thereafter, whatever you selected as the default setting is used when you click the Default button in the Custom dialog.
7.Click OK.
8.Repeat steps 4 through 7 to change conduit settings for other 
applications.
9.Click Done to activate your settings.
IR HotSync operations
Your phone is equipped with an infrared (IR) port that supports the 
IrCOMM implementation of the standards for infrared communication 
established by the Infrared Data Association (IrDA). This means that you 
can beam data to any other device that supports the IrCOMM 
implementation of the IrDA standards. Most importantly, you can use the 
IR port to perform HotSync operations. When you use the IR port on your 
phone to perform HotSync operations, you don’t need your HotSync 
cable. You simply enable infrared communication on your computer and 
your phone and then perform an IR HotSync operation. So there’s no 
need to carry your cable when you’re on the road with an infrared-
enabled laptop.  
						

							Section 8
220 Advanced HotSync® Operations
Preparing your computer for infrared communication
To perform an IR HotSync operation, the computer you want to 
synchronize with must have an enabled infrared port or be connected to 
an infrared device that supports the IrCOMM implementation of the IrDA 
standards.
Desktop computers are likely to require an infrared device attached to a 
physical COM port. Laptops are likely to have a built-in IR port. Your 
computer must also have an installed infrared driver. 
Does your computer support infrared communication?
If your computer uses Microsoft Windows 98, Windows Me, or Windows 
2000, infrared communication is built into the operating system. Some 
versions of Windows 95 also have built-in infrared communication. If 
you are using another type of computer, check the documentation that 
came with your computer to see if it supports infrared communication. 
To check the ports used for infrared communication with 
Windows 98 and Me:
1.
In the Windows taskbar click Start, choose Settings, and then 
choose 
Control Panel.
2.Double-click the Infrared icon.
Note: If you do not see the Infrared icon, you need to install an infrared driver. 
3.Click the Options tab.
4.Select Enable infrared communication. 
						

							Section 8
Advanced HotSync® Operations 221
HotSync 
Operations
8
The COM port displayed on this screen is the port associated with your 
infrared device. It should be different from the port currently defined for 
cable synchronization.
5.Write down the port listed as “Providing application support” so you can 
configure HotSync Manager for infrared communication. 
This port is the simulated port. It is the channel through which the 
actual infrared communication takes place between your computer and 
your phone. 
6.Deselect all other check boxes in the Options tab.
7.Click Apply and then click OK.
To enable infrared communication with Windows 2000: 
1.
Click the HotSync Manager icon   in the Windows system tray 
(bottom-right corner of the taskbar).
2.Choose Exit to close HotSync Manager. 
3.In the Windows taskbar click Start, choose Settings, and then choose 
Control Panel.
4.Double-click the Wireless Link icon. 
5.Click the Image Transfer tab and deselect the Use Wireless Link to 
transfer images from a digital camera to your computer 
check box. 
Infrared 
ports 
						

							Section 8
222 Advanced HotSync® Operations
6.Click OK.
7.Disable any other application that opens the IR port. 
Configuring HotSync Manager for infrared communication
Next you need to go to the HotSync Manager and configure it for infrared 
communication. In Windows 98 and Me, you need to specify the 
simulated port used for infrared communication. In Windows 2000, you 
simply need to activate the infrared menu item.
To configure HotSync Manager for infrared communication with
Windows 98 and Me:
1.
Click the HotSync Manager icon   in the Windows system tray.
2.Make sure Local Serial is checked on the menu.
3.Choose Setup.
4.Click the Local tab.
5.In the Serial Port list, select the simulated port used for infrared 
communication. See the previous section for instructions on 
identifying the simulated port.