QNAP Systems Ts 253 User Guide

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execute the backup job according to the settings every time it is connected to the NAS 
via any USB/eSATA interface. 
c. Select to back up the data from a local disk volume to the external storage or vice 
versa. 
d. Click Next. 
5. Select the source and destination folders for backup. Then click Add. Up to 128 folder 
pairs can be created. Click Next. 
 
Note:  
Multiple partitions on the external storage device will be recognized as individual disk 
volumes. 
If a folder or its parent folder or child folder has been selected as the source or 
destination in a folder pair of a backup job, the same folder cannot be selected as the 
source or destination of another folder pair of the same backup job. 
External Drive supports up to 100 jobs and each job supports up to 16 folder pairs.  
 
6. Choose between real-time and scheduled backup. Real-time backup copies files that are 
new, changed, and renamed from the source folder to the target folder as soon as the 
changes are made after the first-time backup. Scheduled backup copies files from the 
source folder to the target folder according to the schedule. The options are: 
o Replicate Now: Copy the data immediately. 
o Periodically: Enter the time interval in hours and minutes that the backup job should 
be executed. The minimum time interval is 5 minutes. 
o Hourly: Specify the minute when an hourly backup should be executed (for example, 
enter 01 to execute backup on the first minute of every hour). 
o Daily: Specify the time when a daily backup should be executed (for example: 02:02 
every day). 
o Weekly: Select a day of the week and the time when a weekly backup should be 
executed. 
o Monthly: Select a day of the month and the time when a monthly backup should be 
executed. 
o Auto-Backup: Execute data backup automatically every time the device is connected 
and detected by the NAS. 
7. Choose to automatically eject the external drive after the job is finished.  
8. To configure the backup policy and filter settings, select Configure policy and filter and 
click Next. Select whether or not to enable the following options: 
o Delete extra files: Deletes extra files in the target folder. Deletions made on the 
source folder will be repeated on the target folder. This option is not available for 
real-time data backup.  
						

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o Detect sparse files: Select this option to ignore files with null data. 
o Overwrite the file if the source file is newer or the file size is different． 
o Check file contents: Examine the file contents, date, size, and name to determine if 
two files are identical. This option is not available for real-time data backup. 
o Ignore symbolic links: Select this option to ignore symbolic links in the pair folder. 
9. Create filters for the backup job. 
o File size: Specify the minimum and maximum sizes of the files to be copied. 
o File date/time: Specify the date and time of the files to be copied. 
o Include file types: Specify the file types to be copied. 
o Exclude file types: Specify the file types to be excluded from the data copy. 
10. Enter a name for the backup job. A job name supports up to 63 characters and 
cannot start or end with a space. 
11. Confirm the settings and click Next. 
12. Click Finish to exit the wizard. 
13. The backup job and the status will be shown on the list. 
Button Name Description 
 Start Start a backup job. 
 Stop Stop a backup job. 
 Edit Edit the backup job. 
 View /  
Download 
View the job status and logs. 
Download the backup job logs. 
 Delete Delete a backup job. 
This button is only available after a backup job is stopped. 
 
To disable a backup jobs schedule, click Edit and select Disabled under Settings > 
Schedule Type and click OK. 
 
Default Backup Job Settings 
1. To edit the default backup job properties, click Options. 
2. Under Event Logs you can select to enable Download Detailed Logs and specify the 
maximum file size of the log file. Select to send an email alert when a backup job fails or 
completes. Note that the SMTP server settings must be properly set up in System 
Settings > Notification. 
3. Specify the backup policy in Policy and filter settings in Filter. These will become the 
default settings for all the backup jobs. 
  
						

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Download Backup Logs 
1. To download a backup jobs logs, make sure the option Download Detailed Logs is 
enabled in Options > Event Logs. 
2. Click the View / Download button in Action column of a backup job. 
3. Go to Job Logs and click Download Logs. The log file can be opened by Microsoft 
Excel or any text editor. This button is only available after you have enabled Download 
Detailed Logs in Options > Event Logs and executed a backup job. 
 
USB One Touch Copy 
 
Enable the USB one touch copy button to back up data from USB storage connected to the 
front-panel USB port to the NAS or vice versa.  
 
 
This feature is not supported by the TS-809U-RP, TS-879U-RP, TS-EC879U-RP, 
TS-1279U-RP, and TS-EC1279U-RP. 
 
Smart Import (Beta)  
When a USB device (such as a camera) is connected to the front USB port, all of the photos 
and videos on the device will be automatically imported to the NAS without pressing the 
Copy button. Imported files will be stored in SmartImport, a newly-created folder, under 
the default backup directory. During each import, only new photos and videos will be 
imported to a new folder.  
 
USB One Touch Copy  
For customized backup configuration, please select USB One Touch Copy. 
Backup direction: From the front USB drive to the NAS or vice versa.  
						

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Backup method: 
o Create directory: A new directory will be created on the destination and the source 
data will be copied to this directory. The new directory will be named as the backup 
date (YYYYMMDD). If there are two or more backups on the same day, the directory 
will be named with YYYYMMDD-1, YYYYMMDD-2... and so on. 
o Copy: Back up data to the destination share. If the same file exists, the destination file 
will be overwritten. 
o Synchronize: Back up data to the destination share and clear the redundant files. If 
the same file exists, the destination file will be overwritten. 
Handle sparse files efficiently: A sparse file is a type of computer file that contains large 
blocks of zero-byte data. Turn on this option may reduce the time required for backup. 
Source and destination folders: Specify the folder pairs for backup and click Add. 
Maximum 9 folder pairs can be added. 
Options: Click Options to set up notification of the backup jobs by email, SMS, or 
instant messaging (IM). 
Unmount the front USB drive manually: When enabled, users can press the Copy button 
for about 8–10 seconds until the USB LED light turns off and remove the front USB drive 
from the NAS. 
Enable the alarm buzzer:  
o One short beep: Backup has started. 
o Two short beeps: The front USB drive is being unmounted. 
 
Note: If there are multiple partitions on the source storage device, a new folder will be 
created for each partition on the destination as the backup folder. The backup folder will 
be named with the backup date and the partition number (YYYYMMDD-1 for partition 1, 
YYYYMMDD-2 for partition 2, etc). If the source storage device only contains one 
partition, the backup folder will be named YYYYMMDD. 
 
Data copy using front USB port 
The NAS supports instant data copy backup from USB devices to the NAS or vice versa using 
the one touch copy button. To use this function, follow these steps: 
1. Make sure a hard drive is installed and formatted on the NAS. 
2. Configure the behavior of the Copy button in Backup Station > USB One Touch Copy. 
3. Connect the USB device to the front USB port of the NAS. 
4. Press the Copy button once. The data will be copied according to your settings. 
 
Note: Incremental backup is used for this feature. After the first data backup, the NAS 
only copies the files changed since the last backup. 
  
						

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Caution: Files are copied from the source to the destination. Extra files in the 
destination will be deleted. Files with the same names will be overwritten by the 
source. Source data will remain unchanged. 
 
As an external storage drive  
When an external device is connected to the front USB port, it will be identified as an 
external storage drive connected to the port.   
						

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File Station 
 
File Station is an online file management center. With the File Station, you can access the NAS across 
the Internet, manage files using a web browser, quickly find files, play media files, set file and folder 
permissions, and easily share your files and folders on the NAS.  
 
 
Topics covered in this chapter: 
Starting File Station 
Familiarizing yourself with File Station  
Using File Station 
Remote Mount 
 
Starting File Station 
 
Launch File Station from the Main Menu/Desktop shortcut, or directly log into File Station by going to: 
http://NAS_Name_or_IP/cgi-bin/filemanager.html. 
 
Familiarizing yourself with File Station  
 
 
 
 
  
						

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Menu Bar 
 
 
No.  Name Description 
1 Search Search files by their name, file type (music, video, or 
photo) or with advanced search. 
2 Network Media Player Stream videos, photos and music to compatible devices 
in different rooms over your home network. 
3 Refresh Refresh the current page. 
4 Smart File Filter Filter files based on conditions set by users and the 
conditions will apply to all folders. 
5 More settings Click to display the following: 
Settings – Select any of the following, as required. 
o Show files and folders of my PC: Set to show/hide 
files and folders on the local PC. This allows you to 
see the contents of your PC in File Station. This 
feature is currently only available in Windows and 
requires Java to be installed (you can download it 
from http://java.com). 
o Show hidden files on NAS: Set to show/hide hidden 
files. 
o Allow all users to create shared links. 
o Support multimedia playback and thumbnail 
display: If this option is checked, the file icon will 
be displayed as thumbnails. 
o Show Network Recycle Bin(s): Set to show/hide the 
@Recycle folder. 
o Only allow the admin and administrators group to 
use Share to NAS user. 
o Only allow the admin and administrators group to 
permanently delete files: Check this option and 1)  
						

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only administrators can permanently delete files 
from File Station; and 2) files deleted by other 
users will be moved to the Trash. 
o Remote mount: Configure the groups of users 
(administrators, administrators group, or specific 
users) that are allowed to use the Remote Mount 
feature. 
Help – Open the File Station Help. 
About – Display information about File Station. 
6 Browsing Mode Select a browsing mode: 
List 
Large icons 
Medium icons 
Small icons 
7 Create folder Create a folder/shared folder or share space with a user 
(see the below Sharing NAS space section.) 
8 Upload Upload files or folders to the selected shared folder. 
9 More Action Bookmark the selected shared folder (and it will 
appear under Favorites on the left panel). 
Perform file or folder operations including open, 
download, rename, copy/move, delete, cut, create 
desktop shortcut, compress, transcode files/folders 
(these options are only available when files and/or 
folders are selected). 
Check folder properties. 
Review transcode information, background tasks (file 
compression, file upload and moving files within the 
NAS) or storage information. 
10 Remote Mount Create remote mounts 
Check connection records and the current connection 
status (see Remote Mount) 
 
Tip: If you are using Google Chrome, you can drag and drop files from your PC to File 
Station. However, some computers may not be able to upload files that are larger than 
1GB using this method due to their low performance. When this happens, please consider 
uploading using File Station. 
  
						

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Note:  
To stream media files to HDMI or Chromecast using the Network Media Player, the 
Media Streaming Add-On must first be installed in the App Center. 
Bonjour must be enabled when using multi-zone streaming. You can enable Bonjour in 
Control Panel > Network Service > Service Discovery > Bonjour. 
Only MP4 video files can be directly streamed if your NAS does not support On-the-fly 
Transcoding. You can consider transcoding them into different media formats if they 
are desirable. For details on transcoding, see Transcode Management. 
If your NAS supports transcoding, please install the CodexPack App before using this 
function. The NAS will try to transcode to a suitable format for your device. If your NAS 
does not support transcoding, the NAS will only output the original file format and the 
seek function may not work properly. In this case, please make sure that your device is 
compatible with the file format used by the video. 
Some video formats may experience issues when streaming via DLNA, Apple TV or 
Chromecast. If any of these issues arise during video playback, you can consider 
transcoding your videos into universally-compatible media formats. For more details on 
transcoding, please refer to the Transcode Management chapter. 
Some media players do not support pausing during playback. If this happens, playback 
will continue even if you use the pause feature. 
For multimedia files transcoded using on-the-fly Transcoding, the time displayed on the 
media player seek bar will become 00:00 while you forward or rewind the multimedia 
files during playback. 
The original photo files will be used for streaming if their thumbnails are not available. 
 
Left Panel 
Volume: Every shared folder and folder on the NAS is listed here. Depending on your NAS model, 
the default shared folders are different and can include Download, homes, Multimedia, 
Public, Recordings, USB and Web. You can click + next to a volume to create a shared 
folder on the volume.    
Local folders: Folders on your local PC are listed here. The Java JRE must be installed to use this 
feature.    
Favorites: Bookmarked folders are listed here.  
Qsync: Folders or files synchronized from the Qsync service, and team folders are listed here.  
Share link management: Links of files shared from the NAS are listed here.  
Share with me: Files and folders that have been shared to you from other NAS users are listed 
here. 
Recycle Bin: Deleted files or folders can be found here. Right-click on deleted items in the recycle 
bin to permanently delete or recover them.  
 
  
						

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Using File Station 
 
Creating shared folders 
To create a shared folder, click "Create folder" and select “Shared folder”. Specify the folder name, 
folder description, disk volume, user access privileges, and advanced settings in the shared folder 
creation dialog window and click Create.  
 
Subfolder operations 
Right-click a subfolder and select one of the following actions:  
Action Description 
Sort By Sort all the subfolders and files within the page by name, modified 
date, type, or size. 
Create folder Create a subfolder. 
Copy/Paste Copy a subfolder and paste it into another shared folder. 
Share Share the selected folder via email;  
Publish the selected folder on social networks; 
Set sharing details      
Open Enter the chosen subfolder. 
Download Compress and download the subfolder. 
Rename Rename the subfolder. 
Copy to/Move to Copy or move the subfolder to another location on the NAS.  
Delete Delete the subfolder. 
Cut/Paste Cut a subfolder and paste it to another shared folder. 
Add to Transcode Create transcode tasks for the files within the subfolder. If you 
see certain resolution options disabled in the Add to Transcode 
window, it means the selected video files have already been 
transcoded into these resolutions. 
Note: This feature is for the x86 series NAS only. 
Cancel/Delete Transcoding Cancel / Delete transcode tasks created for the subfolder 
Transcode Information Bring up the Transcode Task window for your review on transcode 
tasks.  
Create Shortcut to Desktop Create a shortcut icon on the Desktop for the selected folder.