Sony Clie Handheld Instructions Manual

							101Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Performing an IR HotSync® operation
You can use the IR (infrared) port of your CLIÉ handheld to perform an IR 
HotSync® operation with a computer equipped with an IrDA (Infrared Data 
Association) IR port. An IR HotSync® operation enables you to perform a 
HotSync® operation without using the cradle.
Prior to performing an IR HotSync® operation
Check the following items.
 Your computer is equipped with an infrared port supporting the IrDA  standard.
 The infrared port of your computer is enabled for Windows operating system  use.
 Check the port number allocated to the infrared port. 
 The infrared port number is available in the Infrared Monitor in the Control  Panel.
For details on the Infrared Monitor, refer to the manual of your computer or 
the Windows online help.
Preparing your computer
To perform an IR HotSync® operation, you need to allocate a virtual port to an 
IR HotSync® operation.
For Windows 2000 Professional/Windows XP
1Click the HotSync   icon in the Windows task tray 
(bottom-right corner of the taskbar) and check  IR.
IR HotSync® operation is enabled.
For Windows 98 Second Edition/Me
1Click the HotSync   icon in the Windows task tray 
(bottom-right corner of the taskbar) and check  Local Serial.
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							102
Performing an IR HotSync® operation
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
2Click the HotSync   icon in the Windows task tray once 
again and select  Setup from the shortcut menu.
The Setup  dialog box is displayed.
3Click the  Local tab.
4Adjust the following settings as needed.
Serial port : Specifies a virtual port for an infrared port. If you are not 
sure of the connection port, refer to the  Infrared Monitor in the 
Windows  Control Panel .
 Speed : Determines the speed at which data is transferred. Try the  As 
Fast As Possible  rate first, and adjust downward if you have any 
problems.
5Tap  OK.
IR HotSync® operation is enabled.
Note
When performing a local HotSync® operation with the cradle, you need to restore the 
local HotSync settings. For details, refer to “To restore the local HotSync settings” on 
page 103.
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							103
Performing an IR HotSync® operation
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Performing an IR HotSync® operation
You can perform an IR HotSync® operation when you have prepared your 
computer setting, CLIÉ handheld setting, and Conduit Setup. 
1Rotate the Jog Dial™ navigator to select the HotSync   
icon and press the Jog Dial™ navigator.
The  HotSync  dialog box is displayed.
Tip
You can also tap the HotSync  icon on the Application Launcher screen to 
display the  HotSync dialog box.
2Tap Local .
3Tap the arrow  V and select  IR to a PC/Handheld .
4Point the IR port of your CLIÉ handheld directly at the IR port 
of the computer.
For best results, your computer and your CLIÉ handheld should be 4 to 8 
inches (approximately 10 to 20 centimeters) apart, and the path between 
your CLIÉ handheld and the computer must be clear of obstacles.
5Tap the HotSync   icon.
The HotSync® operation starts.
The message will be displayed to note that the HotSync® operation is 
complete.
To restore the local HotSync settings
When performing a local HotSync® operation with the cradle, you need to 
restore the local HotSync settings.
1Connect the cradle to your computer.
2Click the HotSync   icon in the Windows task tray and 
check  Local USB  from the shortcut menu. 
						

							104Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Performing a HotSync® operation via a modem
You can perform a HotSync® operation via a modem when you are away from 
your computer.
Prior to performing a HotSync® operation via a modem
Check the following items.
 A modem or terminal adapter (TA) is connected to your computer.
 Your CLIÉ handheld is properly connected to a Mobile Communication  adapter sold separately.
 The Palm™ Desktop for CLIÉ software is properly configured for use with  the modem.
bFor details, refer to “Customizing how to start HotSync® Manager and the 
HotSync® setup options” on page 100.
Notes
 For the first HotSync® operation, you need to perform a local HotSync® operation 
using the cradle (page 60). 
 It may take some time to complete a HotSync
® operation via modem. To shorten 
the time required to synchronize data with a modem, define the files and/or 
applications you synchronize with a modem HotSync
® operation in advance. For 
details, refer to “Selecting the conduits for a modem HotSync® operation” on page 
108.
Your CLIÉ handheld 
away from your PC A HotSync® operation 
with the PC at home 
						

							105
Performing a HotSync® operation via a modem
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Preparing your computer
To perform a HotSync® operation via a modem, you need to follow the steps 
below to set your computer to receive a call from your CLIÉ handheld.
1Check the following items.
 The modem is connected to your computer and both the modem and  computer are turned on.
 No communication applications, such as fax or telephone software, are  running on the COM port.
 The computer is disconnected from the Internet.
2Click the HotSync   icon in the Windows task tray 
(bottom-right corner of the taskbar) and select  Modem from 
the shortcut menu.
3Click the HotSync   icon in the Windows task tray again 
and select  Setup from the shortcut menu.
The Setup  dialog box is displayed.
4Click the  Modem tab.
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							106
Performing a HotSync® operation via a modem
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
5Adjust the following settings as needed.
 Serial port : Specifies the port for the modem. If you are not sure of the 
port settings, check the  Modem Properties (Phone and Modem 
Options  for Windows 2000 Professional/XP) in the Windows 
Control Panel .
 Speed : Determines the speed at which data is transferred. Try the  As 
Fast As Possible  rate first, and adjust downward if you have any 
problems.
 Modem : Specifies the modem type or manufacturer. If you are not sure 
of your modem type or if you cannot find your modem type in the list, 
select  Hayes Basic .
 Setup string : Identifies the setup string for your modem automatically 
if you specify the modem type or manufacturer. If it does not work 
properly, refer to the manual of your modem.
6Click  OK.
Preparing your CLIÉ handheld
Follow the steps below to set up your CLIÉ handheld for a modem HotSync® 
operation.
1Rotate the Jog Dial™ navigator to select the HotSync icon 
and press the Jog Dial™ navigator.
The  HotSync  dialog box is displayed.
Tip
You can also tap the HotSync   icon on the Application Launcher screen to 
display the  HotSync dialog box.
2Tap Modem .
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							107
Performing a HotSync® operation via a modem
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
3Tap the  Enter phone #  field beneath the modem name.
The Phone Setup  dialog box is displayed.
4Adjust the following settings if necessary:
1Enter the telephone number used to access the modem connected to 
your computer.
2 Enter a dial prefix (such as “9”) to access an outside line, and tap the 
Dial prefix  check box as needed. You can also enter a comma in the 
field to introduce a pause in the dialing sequence. Each comma equals 
a two second pause.
3 If the phone line you are using for your CLIÉ handheld has Call 
Waiting, select the  Disable call waiting  check box to avoid an 
interruption during the modem HotSync
® operation.
4 If you want to use a calling card to place the call, select the  Use 
calling card  check box and enter the calling card number.
5Tap OK.
The  HotSync  screen is displayed again. 
						

							108
Performing a HotSync® operation via a modem
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Selecting the conduits for a modem HotSync® operation
You can specify files and/or applications to be synchronized to shorten the time 
required to synchronize data with a modem.
bFor details, refer to “Customizing HotSync® application settings (Conduit)” 
on page 97.
Note
If the configurations of your CLIÉ handheld and Change HotSync Action in your 
computer are not identical, the operation complies with the CLIÉ handhelds 
configurations.
1Rotate the Jog Dial™ navigator to select the HotSync icon 
and press the Jog Dial™ navigator.
The  HotSync  screen is displayed.
Tip
You can also tap the HotSync
® icon to display the  HotSync screen.
2Tap the Menu   icon.
3Tap Conduit Setup  from the Options menu.
The Conduit Setup  screen is displayed.
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							109
Performing a HotSync® operation via a modem
Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
4Tap the check boxes to uncheck the selection of the files and 
applications that you do not want to synchronize during a 
modem HotSync
® operation.
By the default setting, all files are selected to be synchronized.
The data of applications that do not have a database (such as games) 
cannot be synchronized.
5Tap  OK.
Performing a HotSync® operation via a modem
You can perform a modem HotSync® operation when you have prepared your 
computer setting, CLIÉ handheld setting, and Conduit Setup. 
1Rotate the Jog Dial™ navigator to select the HotSync icon 
and press the Jog Dial™ navigator.
The  HotSync  screen is displayed.
Tip
You can also tap the HotSync
® icon to display the  HotSync screen.
2Tap the HotSync   icon.
A HotSync® operation starts.
A message will be displayed to note that the HotSync® operation is 
complete. 
						

							110Exchanging and updating data using a HotSync® operation (Other 
HotSync® operations)
Performing a HotSync® operation via a 
network
You can perform a HotSync® operation via a network between your CLIÉ 
handheld and the computer in the LAN of your office depending on the 
network environment of your office. For details, contact the administrator of 
the remote access server.
Prior to performing a HotSync® operation via a network
Check the following items.
 Both your company’s network system and its remote access server support  TCP/IP.
 You have a remote access account.
 Your CLIÉ handheld is properly connected to a Mobile Communication  adapter sold separately.
Preparing your computer
1Click the HotSync   icon in the Windows task tray 
(bottom-right corner of the taskbar) and select  Network from 
the shortcut menu.
2Click the HotSync   icon in the Windows task tray again 
and select  Setup from the shortcut menu.
The Setup  screen is displayed.
3Click the  Network tab.
4Click the check box next to the user name for HotSync.
Click TCP/IP Settings  and assign a subnet mask as needed. For details 
on a subnet mask address, refer to the manual of your operating system or 
contact the system administrator.
5Click  OK.
To operate HotSync® operations via a network, a person must be as 
competent as a network administrator.
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