Sony Clie PEG-NR70V/U, PEG-NR70/U Handheld Operating Instructions

							Chapter2Using Basic applications51
 Managing schedules and events (Date Book)
Continued on next page
Using the Date Book menus
This section describes the menu commands specific to Date Book. For the
Edit menu, see “Using the Edit menu” on page 104.
Record menus
New EventCreates a new event. The Set Time dialog box for
selecting the start and end times is displayed.
Delete EventDeletes the currently selected event. The Delete Event
dialog box appears.
Attach NoteAttaches notes to the current event. A dialog box for
entering comments appears.
Delete NoteDeletes a note from the current event. The Delete Note
dialog box is displayed.
PurgeYou can specify a certain period based on the current
date and discard any events that were created before the
specified date. Use this function to save memory space.
Notes
•A repeated event will not be deleted.
•By default, the events that you purge will be saved in
the Palm Desktop for CLIÉ software on your
computer at the next HotSync
® operation. To delete
the events completely, clear the check box () for
“Save archive copy on PC” in the Purge dialog box.
Beam EventSends the current event to another CLIÉ handheld via the
infrared communications port.
Options menus
FontYou can select a desired font in the Select Font dialog
box. 
						

							Chapter2Using Basic applications52
 Managing schedules and events (Date Book)
Preferences•Start/End Time: Defines the start and end times for
Date Book screens. If the time slots you select do not
fit on one screen, you can tap the scroll arrows 
 to
scroll up and down.
•Alarm Preset: Automatically sets an alarm for each
new event. The silent alarm for untimed events is
defined by minutes, days, or hours before midnight of
the date of the event.
•Alarm Sound: Sets the sound of the alarm. If you
import a sound of your choice to your CLIÉ handheld
using the Sound Converter software, it will appear
here in the menu for Alarm Sound. For details, see the
Add-on Application Guide.
•Remind Me: Defines how many times the alarm
sounds. The choices are Once, Twice, 3 Times, 5
Times, and 10 Times.
•Play Every: Defines how often the alarm sounds. The
choices are a Minute, 5 minutes, 10 minutes, and 30
minutes.
Display OptionsChanges the Date Book’s appearance and which events
are displayed.
•Show Time Bars: Activates the time bars that appear
in the Day view. The time bars show the duration of
an event and illustrate event conflicts.
•Compress Day View: Controls how times appear in
the Day view. When Compress Day view is off, all
time slots are displayed. When it is on, start and end
times display for each event, but blank time slots
toward the bottom of the screen disappear to
minimize scrolling.
•Month View settings: These check boxes apply to the
Month view of Date Book. You can activate any or all
of these settings to show that you have Timed,
Untimed, or Daily Repeating events in the Month
view only.
Phone LookupThe Phone Number Lookup screen appears. If there is an
Address Book entry, you can look up the phone number
of the selected item.
SecurityHides the current item unless the password is entered.
You can select the view option from among Show
Records, Mask Records, or Hide Records.
About Date BookShows version information for Date Book. 
						

							Chapter2Using Basic applications53
 Managing addresses and phone numbers
(Address Book)
Address Book lets you keep names, addresses, telephone numbers, and
other information about your personal or business contacts.
An item in Address Book is called an “entry.”
Note
If the HOLD switch is in the protect position, you cannot operate your CLIÉ handheld.
Creating a new Address Book entry
1Press the Address Book  button on the keyboard panel.
The Address screen is displayed.
Note
Press the Address Book button repeatedly to cycle through the categories in which
you have entries.
2Tap New.
The Address Edit screen appears.
3Enter the last name of the person you want to add to Address
Book.
The first letter of each field (except numeric and e-mail fields) is
automatically capitalized.
4Tap First name.
The cursor shifts to the first name field.
You can also use Graffiti
® writing to move the cursor to the next field by
entering 
 .
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b 
						

							Chapter2Using Basic applications54
 Managing addresses and phone numbers (Address Book)
5Enter the first name in the First name field.
6Repeat steps 4 and 5 to enter the other items of information
that you want to include.
You can tap the scroll arrow V next to each item to display the list of
choices and then tap the desired item in the list.
7To move to the next page of information, tap the scroll arrow
V on the bottom-right corner of the screen.
8After you finish entering all the necessary information, tap
Done.
The Address screen is displayed again.
Tip
You can also use the Palm
™ Desktop for CLIÉ software to create entries on your
computer and then download them to your CLIÉ handheld with your next HotSync®
operation. See “Performing a local HotSync® operation with the cradle” on page 108 for
details. 
						

							Chapter2Using Basic applications55
 Managing addresses and phone numbers (Address Book)
Viewing Address Book entries
1Press the Address Book  button on the keyboard panel.
The Address screen is displayed, listing your current entries.
2Rotate the Jog Dial™ navigator to select the address entry
you want to view.
If the desired address entry is not displayed, rotate the Jog Dial navigator
further to scroll up or down the entire list.
3Press the Jog Dial navigator.
The Address View screen of the selected entry is displayed.
4To return to the list of address entries, press the Jog Dial
navigator again or press the BACK button.
The Address screen is displayed again.
Tips
•If there are multiple pages of information, the scroll button moves up or down an
address list or the Address View screen. If you hold down the scroll button, you
accelerate the scrolling and display every third screen.
•You can also use the stylus to tap the on-screen scroll arrows 
 to scroll to the entry.
To view an image pasted to an address entry
Tap an image on the Address View screen. The image is displayed across the
whole screen. To return the Address View screen, tap the image again.
To view the next page of the Address View screen
Rotate the Jog Dial navigator. The next or previous page of data is displayed. 
						

							Chapter2Using Basic applications56
 Managing addresses and phone numbers (Address Book)
Viewing addresses by category
Press the Jog Dial navigator when the address list is displayed but
none of the listed entries are selected.
Each time you press the Jog Dial navigator, the display toggles through all
the available categories.
To select a category from the categories list
Tap the arrow V at the upper right corner of the screen to display the
category list. You can select the desired category from the list. 
						

							Chapter2Using Basic applications57
 Managing addresses and phone numbers (Address Book)
Sorting the address entries in the list
You can sort the address entries in your desired order: listing by last and
then first name or listing by company and then last name. The address
entries will be displayed in the selected order when you start Address Book.
Any changes in the address order, however, do not affect the original
address entries.
1Press the Address Book  button on the keyboard panel.
The Address screen is displayed, listing your current entries.
2Tap the Menu  icon.
Address Book menu is displayed.
3Tap Options, and tap Preferences.
The Address Book Preferences dialog box appears.
4Tap the desired order of the address entries in the List By
field.
Select the desired order in which the address entries are to be listed when
Address Book starts.
5Tap OK.
The address entries are sorted in the selected order.
Notes
•When you tap Last Name, First Name, the address entries are sorted in
alphabetical order of an individual’s last name and then first name.
•When you tap Company, Last Name, the address entries are sorted in
alphabetical order of the company name and then an individual’s last name. 
						

							Chapter2Using Basic applications58
 Managing addresses and phone numbers (Address Book)
Looking up an address entry
The Look Up feature helps you to scroll quickly to any of your address
entries.
1On the Address Book list screen, enter the first letter of the
entry you want to find.
The list scrolls to the first entry that begins with that letter. If you write
another letter, the list scrolls to the first entry that starts with those two
letters.
For example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls
further to “Smith.” If you sort the list by company name, the Look Up
feature scrolls to the first letter of the company name.
2Tap the entry you want to view, or press the Jog Dial
navigator.
The entry you selected is shown. 
						

							Chapter2Using Basic applications59
 Managing addresses and phone numbers (Address Book)
Editing Address Book entries
Pasting an image into an address entry
You can paste an image into the address entry. Paste a photograph of a
person or restaurant, for example, as a reminder of an address entry.
To paste an image, you must first ready an image on your CLIÉ handheld
with the PictureGear™ Pocket application. For details, see “Viewing image
files (Picture Gear Pocket)” in the Add-on Application Guide.
1Tap the address entry in the address list into which you want
to paste an image.
The Address View screen of the selected address record appears.
2Tap Edit.
The Address Edit screen appears.
3Tap No Image in the upper right of the screen.
The Select Image(s) screen appears.
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Tap No Image. 
						

							Chapter2Using Basic applications60
 Managing addresses and phone numbers (Address Book)
4Tap the image you want to paste.
The image you selected is pasted into the address entry.
5Tap Done.
The Address screen is displayed again.
A camera 
 icon is attached to the entry that has the pasted image.
Note
If you use the Palm Desktop for CLIÉ software to change the category of the
address entry that has a pasted image, the image will no longer be associated with
the address entry after the next HotSync
® operation. To edit an address entry with
a pasted image, use the Address Book application in your CLIÉ handheld.
To change the image
Tap the pasted image in the Address Edit screen. The Select image(s) screen
appears. Tap to select another image.
To remove the image
Tap the pasted image in the Address Edit screen. The Select image(s) screen
appears. Tap No images.
A camera  icon