Sony Clie PEG-NR70V/U, PEG-NR70/U Handheld Operating Instructions

							Chapter2Using Basic applications61
 Managing addresses and phone numbers (Address Book)
Modifying an address entry
You can modify any part of the address entry.
1On the Address Book list screen, tap the entry you want to
modify.
The Address View screen of the selected entry appears.
2Tap Edit.
The Address Edit screen appears.
3Tap the field that you want to edit.
You can edit the tapped field.
4Edit the entry.
5When modification is complete, tap Done.
The Address screen is displayed again.
To select types of phone numbers
You can select the types of phone numbers or e-mail addresses that you
associate with an Address Book entry. Any changes you make apply only to
the current entry. To select other types of phone numbers in an entry, tap the
arrow V and select the desired label from the drop-down list. 
						

							Chapter2Using Basic applications62
 Managing addresses and phone numbers (Address Book)
Duplicating an address entry
You can copy existing address entries you have created. This feature is
useful when you use the address of one person or edit part of the address for
another person.
1On the Address Book list screen, tap the entry you want to
copy.
The Address View screen of the selected record appears.
2Tap the Menu  icon.
The Address Book menu is displayed.
3Tap Duplicate Address from the Record menu.
The entry you selected in step 2 is copied.
The word “Copy” is added to the end of the name field of the copied
information.
4Tap Done.
The Address screen is displayed again.
Note
A pasted image, if any, is not duplicated. 
						

							Chapter2Using Basic applications63
 Managing addresses and phone numbers (Address Book)
Deleting an address entry
1On the Address Book list screen, tap the entry you want to
delete.
The Address View screen of the selected record appears.
2Tap Edit.
The Address Edit screen appears.
3Tap Details.
The Address Entry Details dialog box appears.
4Tap Delete.
The Delete Address dialog box appears.
5Tap OK to delete the entry.
The selected entry is deleted. To cancel deletion, tap Cancel.
Tip
If you select the “Save archive copy on PC” check box, the deleted data will be
saved onto the Palm Desktop for CLIÉ software on your computer during the next
HotSync
® operation. 
						

							Chapter2Using Basic applications64
 Managing addresses and phone numbers (Address Book)
Changing the address entry details
You can change the type of information that appears in the address list
screen, categorize an entry, and hide an entry for security reasons. You can
also delete entries.
1On the Address Book list screen, tap the entry you want to change.
The Address View appears.
2Tap Edit.
The Address Edit screen appears.
3Tap Details.
The Address Entry Details dialog box appears.
4Change desired settings.
Show in List: Select which type of entries or other information appears in
the Address list screen. Tap the arrow V and select from among Work,
Home, Fax, Other, or E-mail.
Category: Assign the entry to a category.
Private: Select the Private check box to hide the current entry when
Security is turned on. For details on Security, see “Protecting your data
(Security)” on page 96.
5Tap OK.
The address entry details are saved. 
						

							Chapter2Using Basic applications65
 Managing addresses and phone numbers (Address Book)
Using the Address Book menus
This section describes the menu commands specific to Address Book. For the
Edit menu, see “Using the Edit menu” on page 104. The Record and Options
menus differ depending on whether you are displaying the Address List
screen or the Address View screen.
Record menus
Delete AddressDeletes the current address entry. The Delete Address dialog
box appears.
Notes
•
By default, the entry that you delete will be saved onto the
Palm Desktop for CLIÉ software on your computer during
the next HotSync
® operation. To delete the entry completely,
clear the check box () for “Save archive copy on PC” in
the Delete Address dialog box.
•If the current entry has an image pasted, the image will not be deleted.
Duplicate AddressMakes a copy of the current entry and displays the copy in Address
Edit so you can make changes to the copied entry. The copy has the
same category and attached notes as the original entry.
Beam AddressSends all the address entries in the currently selected
category to another CLIÉ handheld via the infrared
communications port.
Beam CategorySends all the Address Book entries in the currently selected
category to another CLIÉ handheld via the infrared
communications port.
Attach NoteAdds comments to the current address entry. Choosing this
menu opens up a screen for entering comments.
Delete NoteDeletes comments from the current address entry. Choosing
this menu opens up the Delete Note dialog box. Tap Yes to
delete comments and No to cancel the delete function.
Select Business CardDefines the current address entry on a business card. A
business card icon () is displayed when you set an entry
as a business card.
Beam Business CardSends the current business card to another CLIÉ handheld via
the infrared communications port.
Tip
You can also send a business card via the infrared
communications port by pressing and holding down the
Address Book button for longer than 2 seconds. 
						

							Chapter2Using Basic applications66
 Managing addresses and phone numbers (Address Book)
Options menus
FontYou can select a desired font in the Select Font dialog box .
Preferences Remember last category: Determines how Address
Book appears when you return to it from another
application. If you select this check box, Address Book
shows the last category you selected. If you clear it,
Address Book displays the All category.
Rename Custom FieldsThese custom fields appear at the end of the Address Edit
screen. Rename them to identify the kind of information
you enter in them. The names you give the custom fields
appear in all entries.
SecurityHides the current record unless the password is entered.
You can select the view option among Show Records,
Mask Records, or Hide Records.
About Address BookShows the version information for Address Book. 
						

							Chapter2Using basic applications67
 Managing tasks and things to do
(To Do List)
A To Do List is a list of tasks you have to complete. A record in To Do List is
called an “item.”
Note
If the HOLD switch is in the protect position, you cannot operate your CLIÉ handheld.
Creating To Do List items
1Press the To Do List  button on the keyboard panel.
To Do List opens and displays the category of items you last viewed.
Note
Press the To Do List application button repeatedly to cycle through the categories
in which you have items.
2Tap New.
A new To Do item is added to To Do List.
3Enter the text of the To Do item.
You can enter multiple lines of text.
4Tap anywhere on-screen to deselect the To Do List item.
The item is deselected, and the new item is recorded to To Do List.
Tips
•If no To Do List item is currently selected, writing in the Graffiti
® writing area
automatically creates a new item.
•To display text that does not fit on the screen, tap the text line.
b 
						

							Chapter2Using basic applications68
 Managing tasks and things to do (To Do List)
Viewing To Do List items
You can check the items you recorded in To Do List.
1Press the To Do List  button on the keyboard panel.
The To Do screen appears.
2Rotate the Jog Dial™ navigator to select the To Do List item
that contains the note you want to view.
3Press the Jog Dial navigator.
The notes of the selected item are displayed. If the item does not fit on the
screen, rotate the Jog Dial navigator to scroll the screen.
4Press the Jog Dial navigator.
The To Do List box reappears.
Viewing To Do List items by category
Press the Jog Dial navigator when To Do List is displayed but no
To Do item is selected.
Each time you press the Jog Dial navigator, the display cycles through all the
available categories.
To select the desired category from the categories list
Tap the arrow V at the upper right corner of the screen to display the
category list. You can select the desired category from the list. 
						

							Chapter2Using basic applications69
 Managing tasks and things to do (To Do List)
Checking off a To Do List item
You can check off a To Do List item to indicate that you that you’ve
completed it. You can set To Do List to record the date that you completed
the To Do item, and you can choose to show or hide completed items. For
details, see “Changing the appearance of To Do List” on page 73.
1Press the To Do List  button on the keyboard panel.
The To Do screen appears.
2Tap to select the check box on the left of the item.
The check box changes to . 
						

							Chapter2Using basic applications70
 Managing tasks and things to do (To Do List)
Working with To Do List
Setting the priority of an item
The priority setting for items lets you arrange the tasks in your To Do List
according to their importance or urgency. The default setting for To Do List
is to arrange items by priority and due date, with priority 1 items at the top.
If you have a number of items in your list, changing an item’s priority
setting may move its position in the list.
On the To Do List screen, tap the Priority number on the left side of the item,
and then tap the desired Priority number.
You can select the Priority numbers 1 through 5, with 1 being the most
important.
Tip
You can also set the priority from the To Do Item Details dialog box.
b