Sony Clie Peg Sj30 Color Handheld Instructions Manual

							Chapter 2Using Basic applications41
 Managing schedules and events (Date Book)
Editing Date Book events
Changing a date or time for an event
1On the Date Book screen, tap the event you want to edit.
2Tap Details.
The Event Details dialog box appears.
3•To change the time, tap the Time box and select a new
time.
The Set Time dialog box appears. Tap the Start Time and the End
Time.
•To change the date, tap the Date box and select a new
date.
The Set Date dialog box appears. Specify the year, month, and day in
the calendar.
4Tap OK. 
						

							Chapter 2Using Basic applications42
 Managing schedules and events (Date Book)
Changing a timed event to an untimed event
1On the Date Book screen, tap the event you want to edit.
2Tap Details.
3Tap the Time box.
The Set Time screen appears.
4Tap No Time.
The Event Details screen appears.
5Tap OK.
The untimed event is displayed in the first line with the untimed ◆ mark. 
						

							Chapter 2Using Basic applications43
 Managing schedules and events (Date Book)
Setting an alarm for an event
The Alarm setting enables you to set an audible alarm for events in your
Date Book. The default Alarm setting is 5 minutes before the time of the
event, but you can change this to any number of minutes, hours, or days.
When you set an alarm, an alarm 
 icon appears to the far right of the event
with the alarm.
Tip
You can also set your CLIÉ handheld to flash its LED for an event instead of, or in
addition to, an audible alarm. For details, see “Turning the LED alarm on or off (PEG-
SJ20/PEG-SJ30)” on page 167.
1On the Date Book screen, tap the event to which you want to
assign an alarm.
2Tap Details.
The Event Details dialog box appears.
3Tap the Alarm check box to select it.
The alarm is set.
4Tap the arrow V to select the time unit from among Minutes,
Hours, or Days.
5Tap the “5” next to the Alarm check box and enter any
number from 0 to 99 as the number of time units.
6Tap OK.
Continued on next page 
						

							Chapter 2Using Basic applications44
 Managing schedules and events (Date Book)
Setting an alarm for an untimed event
You can set a silent alarm for an untimed event. In this case, the alarm
triggers at the specified period of minutes, hours, or days before midnight
(beginning) of the day of the untimed event. No audible alarm sounds for an
untimed event. The reminder message appears onscreen instead.
Example: When you set an alarm for an untimed event that occurs on
February 4 and if the alarm is set for 5 minutes, the reminder message
appears at 11:55 PM on the night of February 3. The reminder remains
onscreen until you turn on your handheld and tap OK to erase it.
Making an event private
You can hide records that you mark as private. If you define a password for
your CLIÉ handheld, you must enter it to display private records.
1On the Date Book screen, tap the event you want to mark as
private.
2Tap Details.
The Event Details dialog box appears.
3Tap the Private check box.
4Tap OK.
The event is marked as private. For hiding or masking private events, see
“Protecting your data (Security)” on page 91. 
						

							Chapter 2Using Basic applications45
 Managing schedules and events (Date Book)
Deleting events
You can delete existing events in Date Book.
Note
If you delete the contents of a reoccurring event, all the related events will be deleted.
When deleting an event in Delete Event dialog box, you can delete a single event as an
exception or all the related events.
1On the Date Book screen, tap the event you want to delete.
2Tap Details.
3Tap Delete.
The Delete Event dialog box appears.
4Tap OK to delete the event.
The selected event is deleted. To cancel deletion, tap Cancel.
Tip
If you select the “Save archive copy on PC” check box, the deleted event will be
saved onto the Palm
™ Desktop for CLIÉ software on your computer during the
next HotSync® operation. 
						

							Chapter 2Using Basic applications46
 Managing schedules and events (Date Book)
Continued on next page
Using the Date Book menus
This section describes the menu commands specific to Date Book. For the
Edit menu, see “Using the Edit menu” on page 99.
Record menus
New EventCreates a new event. The Set Time dialog box for
selecting the start and end times is displayed.
Delete EventDeletes the currently selected event. The Delete Event
dialog box appears.
Attach NoteAttaches notes to the current event. A dialog box for
entering comments appears.
Delete NoteDeletes notes from the current event. The Delete Note
dialog box is displayed.
PurgeYou can specify a certain period based on the current
date and discard any events that were formed before the
specified date. Use this function to save memory space.
Notes
•A reoccurring event will not be deleted.
•By default, the events that you purge will be saved in
the Palm Desktop for CLIÉ software on your
computer at the next HotSync
® operation. To delete
the events completely, deselect the check box () for
“Save archive copy on PC” in the Purge dialog box.
Beam EventSends the current event to another CLIÉ handheld via the
infrared communications port.
Options menus
FontYou can select a desired font in the Select Font dialog
box. 
						

							Chapter 2Using Basic applications47
 Managing schedules and events (Date Book)
Preferences•Start/End Time: Defines the start and end times for
Date Book screens. If the time slots you select do not
fit on one screen, you can tap the scroll arrows 
 to
scroll up and down.
•Alarm Preset: Automatically sets an alarm for each
new event. The silent alarm for untimed events is
defined by minutes, days, or hours before midnight of
the date of the event.
•Alarm Sound: Selects the sound that is played as the
alarm.
•Remind Me: Defines how many times the alarm
sounds. The choices are Once, Twice, 3 Times, 5
Times, and 10 Times.
•Play Every: Defines how often the alarm sounds. The
choices are a Minute, 5 minutes, 10 minutes, and 30
minutes.
Display OptionsChanges the Date Book’s appearance and which events
display.
•Show Time Bars: Activates the time bars that appear
in the Day view. The time bars show the duration of
an event and illustrate event conflicts.
•Compress Day View: Controls how times appear in
the Day view. When Compress Day view is off, all
time slots are displayed. When it is on, start and end
times display for each event, but blank time slots
toward the bottom of the screen disappear to
minimize scrolling.
•Month View settings: These check boxes apply to the
Month view of Date Book. You can activate any or all
of these settings to show that you have Timed,
Untimed, or Daily Repeating events in the Month
view only.
Phone LookupThe Phone Number Lookup screen appears. If there is an
Address Book entry, you can look up the phone number
of the selected item.
SecurityHides the current item unless the password is entered.
You can select the view option among Show Records,
Mask Records, or Hide Records.
About Date BookShows version information for Date Book. 
						

							Chapter 2Using Basic applications48
 Managing addresses and phone numbers
(Address Book)
Address Book lets you keep names, addresses, telephone numbers, and
other information about your personal or business contacts.
An item in Address Book is called an “entry.”
Creating a new Address Book entry
1Press the Address Book  button on the front panel.
The Address screen is displayed.
Note
Press the Address Book button repeatedly to cycle through the categories in which
you have entries.
2Tap New.
The Address Edit screen appears.
3Enter the last name of the person you want to add to Address
Book.
The first letter of each field (except numeric and e-mail fields) is
automatically capitalized.
4Tap First name.
The cursor shifts to the first name field.
You can also use Graffiti
® writing to move the cursor to the next field by
entering 
 .
Continued on next page
b 
						

							Chapter 2Using Basic applications49
 Managing addresses and phone numbers (Address Book)
5Enter the first name in the First name field.
6Repeat steps 4 and 5 to enter the other items of information
that you want to include.
You can tap the scroll arrow V next to each item to display the list of
choices and then tap the desired item in the list.
7To move to the next page of information, tap the scroll arrow
V on the bottom-right corner of the screen.
8After you finish entering all the necessary information, tap
Done.
The Address screen is displayed again.
Tip
You can also use the Palm
™ Desktop for CLIÉ software to create entries on your
computer and then download them to your CLIÉ handheld with your next HotSync®
operation. See “Performing a local HotSync® operation with the USB cable” on page 103
for details. 
						

							Chapter 2Using Basic applications50
 Managing addresses and phone numbers (Address Book)
Viewing Address Book entries
1Press the Address Book  button on the front panel.
The Address screen is displayed, listing your current entries.
2Rotate the Jog Dial™ navigator to select the address entry
you want to view.
If the desired address entry is not displayed, rotate the Jog Dial navigator
further to scroll up or down the entire list.
3Press the Jog Dial navigator.
The Address View screen of the selected entry is displayed.
4To return to the list of address entries, press the Jog Dial
navigator again or press the BACK button.
The Address screen is displayed again.
Tips
•If there are multiple pages of information, the scroll button moves up or down an
address list or the Address View screen. If you hold down the scroll button, you
accelerate the scrolling and display every third screen.
•You can also use the stylus to tap the onscreen scroll arrows 
 to scroll to the entry.
To view an image pasted to an address entry
Tap an image on the Address View screen. The image is displayed across the
whole screen. To return the Address View screen, tap the image again.
To view the next page of the Address View screen
Rotate the Jog Dial navigator. The next or previous page within the data is
displayed.