Toshiba E Studio 207 User Manual
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8 TopAccess REGISTRATION TAB PAGE
64 Managing Address Book
3Click [Delete].
The contact is deleted from the Address Book.
Managing groups in the address book
You can create groups that contain the multiple recipients. This enables you to specify the
groups for the destinations instead of specifying each recipient separately when operating fax
transmission. You can also delete groups.
P.64 “Adding or editing a group”
P.66 “Deleting a group”
Adding or editing a group
1Click the Registration tab...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-65.png "Page 66
8 TopAccess REGISTRATION TAB PAGE
64 Managing Address Book
3Click [Delete].
The contact is deleted from the Address Book.
Managing groups in the address book
You can create groups that contain the multiple recipients. This enables you to specify the
groups for the destinations instead of specifying each recipient separately when operating fax
transmission. You can also delete groups.
P.64 “Adding or editing a group”
P.66 “Deleting a group”
Adding or editing a group
1Click the Registration tab...")
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Managing Address Book 65
3Click [New] to add new group, or click the group link that you want
to edit in the groups list.
The Group Properties page is displayed.
4Enter following items to specify the group properties.
Group Number — Enter the group number.
Group Name — Enter the group name.
Group Type — Select “Fax”. (You can select only “Fax”.)
One Touch Number — Key in the one-touch number of the group. (Up to 75 different
numbers.)
yYou can clear the entered values in each field by clicking...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-66.png "Page 67
Managing Address Book 65
3Click [New] to add new group, or click the group link that you want
to edit in the groups list.
The Group Properties page is displayed.
4Enter following items to specify the group properties.
Group Number — Enter the group number.
Group Name — Enter the group name.
Group Type — Select “Fax”. (You can select only “Fax”.)
One Touch Number — Key in the one-touch number of the group. (Up to 75 different
numbers.)
yYou can clear the entered values in each field by clicking...")
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8 TopAccess REGISTRATION TAB PAGE
66 Managing Address Book
Deleting a group
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the Group submenu.
The Group submenu page is displayed.
3Click the group link that you want to delete in the groups list.
The Group Properties page is displayed.
4Click [Delete].
Selected group is deleted.
Downloaded From ManualsPrinter.com Manuals](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-67.png "Page 68
8 TopAccess REGISTRATION TAB PAGE
66 Managing Address Book
Deleting a group
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the Group submenu.
The Group submenu page is displayed.
3Click the group link that you want to delete in the groups list.
The Group Properties page is displayed.
4Click [Delete].
Selected group is deleted.
Downloaded From ManualsPrinter.com Manuals")
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8 TopAccess REGISTRATION TAB PAGE
68 Managing Mailboxes
Setting up an Open Mailbox
To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub.
You can set up a maximum of 100 mailboxes.
Setting up or editing a mailbox
1Click the Registration tab and the MailBoxes menu.
The Mailboxes menu page is displayed.
2Click [New] to set up new mailbox, or click the box number link that
you want to edit in the mailboxes list.
yIf you click [New], skip to step 5.
yIf you click...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-69.png "Page 70
8 TopAccess REGISTRATION TAB PAGE
68 Managing Mailboxes
Setting up an Open Mailbox
To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub.
You can set up a maximum of 100 mailboxes.
Setting up or editing a mailbox
1Click the Registration tab and the MailBoxes menu.
The Mailboxes menu page is displayed.
2Click [New] to set up new mailbox, or click the box number link that
you want to edit in the mailboxes list.
yIf you click [New], skip to step 5.
yIf you click...")
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Managing Mailboxes 69
5Select agents and click [Select Agent].
Confidential — Select this to create a Confidential mailbox.
Bulletin Board — Select this to create a Bulletin Board mailbox.
Forward — Select this to create a relay station mailbox.
Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent.
The “Internet/Fax (Relay)” will be selected automatically when “Forward” is selected.
6Click the button of each item to set the mailbox properties.
[MailBox Setting] — Click...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-70.png "Page 71
Managing Mailboxes 69
5Select agents and click [Select Agent].
Confidential — Select this to create a Confidential mailbox.
Bulletin Board — Select this to create a Bulletin Board mailbox.
Forward — Select this to create a relay station mailbox.
Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent.
The “Internet/Fax (Relay)” will be selected automatically when “Forward” is selected.
6Click the button of each item to set the mailbox properties.
[MailBox Setting] — Click...")
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8 TopAccess REGISTRATION TAB PAGE
70 Managing Mailboxes
MailBox setting
In the MailBox Setting page, specify the box number and password.
1) Box Number
Enter the box number of the mailbox. You can enter up to 20 letters (numbers only).
2) Password
Enter the box password if you want to protect the mailbox by the password. You can enter
up to 20 letters including numbers, sharp marks (#), and asterisks (*).
Setting mailbox
1Click [Mailbox Setting] to open the Mailbox Setting page.
2Enter the box...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-71.png "Page 72
8 TopAccess REGISTRATION TAB PAGE
70 Managing Mailboxes
MailBox setting
In the MailBox Setting page, specify the box number and password.
1) Box Number
Enter the box number of the mailbox. You can enter up to 20 letters (numbers only).
2) Password
Enter the box password if you want to protect the mailbox by the password. You can enter
up to 20 letters including numbers, sharp marks (#), and asterisks (*).
Setting mailbox
1Click [Mailbox Setting] to open the Mailbox Setting page.
2Enter the box...")
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Managing Mailboxes 71
Destination setting (Mailbox)
In the Recipient List page, you can specify the destinations of the IFax (Relay).
You can specify the recipients by selecting recipients from the address book or by selecting
recipient groups from the address book.
Selecting the recipients from the address book
By this method, you can select recipients from the address book in this equipment.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Book].
The Address Book page...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-72.png "Page 73
Managing Mailboxes 71
Destination setting (Mailbox)
In the Recipient List page, you can specify the destinations of the IFax (Relay).
You can specify the recipients by selecting recipients from the address book or by selecting
recipient groups from the address book.
Selecting the recipients from the address book
By this method, you can select recipients from the address book in this equipment.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Book].
The Address Book page...")
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8 TopAccess REGISTRATION TAB PAGE
72 Managing Mailboxes
Selecting the groups from the address book
By this method, you can select groups from the address book.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Group].
The Address Group page is displayed.
3Check the Group boxes that contains the desired recipients.
4Click [ADD].
All recipients in the selected groups are added in the Recipient List page.
You can remove the contacts that you added in the recipient list before...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-73.png "Page 74
8 TopAccess REGISTRATION TAB PAGE
72 Managing Mailboxes
Selecting the groups from the address book
By this method, you can select groups from the address book.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Group].
The Address Group page is displayed.
3Check the Group boxes that contains the desired recipients.
4Click [ADD].
All recipients in the selected groups are added in the Recipient List page.
You can remove the contacts that you added in the recipient list before...")
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Managing Mailboxes 73
Removing the contacts from the recipient list
1Check the check boxes of the contacts that you want to remove
from the recipient list, and click [Delete].
The selected contacts are removed from the recipient list.
Relay end terminal report
In the Relay End Terminal Report page, you can specify a recipient that the transmission result
list will be sent.
Adding the relay end terminal report recipients
1Click [Relay End Terminal Report].
The Relay End Terminal Report page is...](http://img.usermanuals.tech/thumb/76/37931/w64_Toshiba_E-Studio_207-74.png "Page 75
Managing Mailboxes 73
Removing the contacts from the recipient list
1Check the check boxes of the contacts that you want to remove
from the recipient list, and click [Delete].
The selected contacts are removed from the recipient list.
Relay end terminal report
In the Relay End Terminal Report page, you can specify a recipient that the transmission result
list will be sent.
Adding the relay end terminal report recipients
1Click [Relay End Terminal Report].
The Relay End Terminal Report page is...")
Managing Mailboxes 69 5Select agents and click [Select Agent]. Confidential — Select this to create a Confidential mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent. The “Internet/Fax (Relay)” will be selected automatically when “Forward” is selected. 6Click the button of each item to set the mailbox properties. [MailBox Setting] — Click this to specify the mailbox settings. P.70 “MailBox setting” [Destination Setting] — Click this to specify the destinations to be sent. This can be set only when creating the Fax(Relay) agent. P.71 “Destination setting (Mailbox)” [Relay End Terminal Report] — Click this to specify where the transmission result list will be sent. This can be set only when creating the Fax(Relay) agent. P.73 “Relay end terminal report” 7After configuring the desired mailbox properties, click [Save]. The mailbox properties are registered. Downloaded From ManualsPrinter.com Manuals
8 TopAccess REGISTRATION TAB PAGE 70 Managing Mailboxes MailBox setting In the MailBox Setting page, specify the box number and password. 1) Box Number Enter the box number of the mailbox. You can enter up to 20 letters (numbers only). 2) Password Enter the box password if you want to protect the mailbox by the password. You can enter up to 20 letters including numbers, sharp marks (#), and asterisks (*). Setting mailbox 1Click [Mailbox Setting] to open the Mailbox Setting page. 2Enter the box number. (Enter the box password as required.) 3Click [Save]. Mailbox setting is made. 1 2 Downloaded From ManualsPrinter.com Manuals
Managing Mailboxes 71 Destination setting (Mailbox) In the Recipient List page, you can specify the destinations of the IFax (Relay). You can specify the recipients by selecting recipients from the address book or by selecting recipient groups from the address book. Selecting the recipients from the address book By this method, you can select recipients from the address book in this equipment. 1Click [Destination Setting] to open the Recipient List page. 2Click [Address Book]. The Address Book page is displayed. 3Check the Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients. 4Click [ADD]. Selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before submitting the destination settings. P.73 “Removing the contacts from the recipient list” 5Click [Save]. The contacts are added as the destinations. Downloaded From ManualsPrinter.com Manuals
8 TopAccess REGISTRATION TAB PAGE 72 Managing Mailboxes Selecting the groups from the address book By this method, you can select groups from the address book. 1Click [Destination Setting] to open the Recipient List page. 2Click [Address Group]. The Address Group page is displayed. 3Check the Group boxes that contains the desired recipients. 4Click [ADD]. All recipients in the selected groups are added in the Recipient List page. You can remove the contacts that you added in the recipient list before submitting the destination settings. P.73 “Removing the contacts from the recipient list” 5Click [Save]. The contacts are added as the destinations. Downloaded From ManualsPrinter.com Manuals
Managing Mailboxes 73 Removing the contacts from the recipient list 1Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete]. The selected contacts are removed from the recipient list. Relay end terminal report In the Relay End Terminal Report page, you can specify a recipient that the transmission result list will be sent. Adding the relay end terminal report recipients 1Click [Relay End Terminal Report]. The Relay End Terminal Report page is displayed. 2Enter the fax number, or select Fax option button of a user that you want to send the transmission result list. You can clear the selected option button by clicking [Reset]. You cannot specify more than 1 recipient for the destination of the Relay End Terminal Report. 3Click [Add]. The selected recipient is set for the transmission result list destination. Downloaded From ManualsPrinter.com Manuals
8 TopAccess REGISTRATION TAB PAGE 74 Managing Mailboxes Deleting an Open Mailbox You can delete an existing Open Mailbox from TopAccess. If you want to delete an Open Mailbox, the document must first be retrieved, printed, or canceled from the Open Mailbox. Deleting an mailbox 1Click the Registration tab and the MailBoxes menu. The MailBoxes menu page is displayed. 2Click the box number link that you want to delete in the mailboxes list. yIf you click the box number link that is not protected by a password, skip to step 4. yIf you click the box number link that is protected by a password, go to the next step. 3Enter the password for the mailbox and click [OK]. The MailBoxes Properties page is displayed. Downloaded From ManualsPrinter.com Manuals
Managing Mailboxes 75 4Click [Delete]. The confirmation dialog box appears. 5Click [OK]. Selected mailbox is deleted. Downloaded From ManualsPrinter.com Manuals
9.TopAccess COUNTER TAB PAGE This chapter describes how to display total counters on the TopAccess Counter tab page. Viewing Counters....................................................................................................78 Displaying the total counter ............................................................................................................... 78 Displaying the department counter ................................................................................................... 78 Downloaded From ManualsPrinter.com Manuals
9 TopAccess COUNTER TAB PAGE 78 Viewing Counters Viewing Counters This equipment maintains a set of counters that keep track of the number of pages printed, cop- ied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statistics and manage the department counters. P.78 “Displaying the total counter” P.78 “Displaying the department counter” Displaying the total counter In the Total Counter menu page, you can display the total counter information for each copy/print counter of small paper and copy/print counter of large paper. Displaying the total counter 1Click the Counters tab and the Total Count menu. The Total Count menu page is displayed. 2You can check the total counter in this page. Displaying the department counter In the Department menu page, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code. Displaying the department counter is available only when a department code is set by using this equipment. The administrator can view all departments including respective counter information. P.136 “Displaying the departments list” Displaying the department counter 1Click the Counters tab and the Department menu. The Department menu page is displayed. Downloaded From ManualsPrinter.com Manuals