Toshiba e STUDIO255 User Manual

							2.PRINTING FROM WINDOWS
This chapter describes the instructions on how to print from a Windows computer.
Before Using the Printer Driver............................................................................................. 10
Configuring the options ........................................................................................................................................10
Setting the department code ................................................................................................................................12
Copying the PPD file for Windows .......................................................................................................................14
Printing from an Application ................................................................................................. 15
Considerations and limitations..............................................................................................................................15
How to print ..........................................................................................................................................................16
Setting Up Print Options........................................................................................................18
How to set up .......................................................................................................................................................18
Print options .........................................................................................................................................................21
Printing with the Best Functions for Your Needs................................................................ 55
Printing various print job types .............................................................................................................................55
Layout and finishing options in the [Basic] tab menu ...........................................................................................62
Layout and finishing options in [Finishing] tab menu............................................................................................63
Finishing options in the [Paper Handling] tab menu .............................................................................................70
Finishing options in the [Effect] tab menu.............................................................................................................72
Using various types of paper ................................................................................................................................76
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
10    Before Using the Printer Driver
Before Using the Printer Driver
Before printing, you have to configure the following option:
yConfiguration Settings
To use optional devices such as optional drawers, Finisher or Hole Punch Unit, you must first configure these devices. 
The features of these optional devices are not available unless you tell the system that the optional devices are 
installed.
Before printing, you can configure the following option if necessary:
yDepartment Code
You can use department codes to manage each job. For example, a system administrator can check how many sheets 
of copies a certain department has made. When the Department code is enabled, you are prompted to enter a 
department code before printing. If you enter the department code in the corresponding field in advance, you can print 
without having to do this every time. Ask your administrator about the codes. When SNMP communication between 
the equipment and your computer is enabled, you are also prompted to enter the code before printing.
„Configuring the options
To use this equipment properly, you need to save the configuration of the options installed on the [Configuration] tab menu 
after you install the printer drivers. In the default setting, you can obtain the configuration data of options installed 
automatically by opening the [Configuration] tab menu. If SNMP communication between this equipment and your 
computer is not available, or you want to configure options manually, see the following page:
	 P.10 “Configuring options manually”
yIf available, select [Manual] of [Enable SNMP Communication] check box on the [Configuration] tab menu, and 
then click [Update Now]. You can obtain the configuration data as you click it. 
yAll the screenshots in this chapter are examples from Windows Vista.
‰Configuring options manually
If SNMP communication between this equipment and your computer is not available, configure the options manually.
Setting the [Configuration] tab manually
You need to log into Windows with the “Power Users” privilege (only for Windows 2000) or “Administrator” privilege (for 
Windows 2000/XP/Vista/Server 2003/Server 2008).
1Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].
The Printers folder appears.
yFor Windows XP or Windows Server 2003
Click the [Start] menu and select [Printers and Faxes].
yFor Windows 2000
Click the [Start] menu, [Settings] and select [Printers].
Downloaded From ManualsPrinter.com Manuals 
						

							2.PRINTING FROM WINDOWS
Before Using the Printer Driver    11
2 PRINTING FROM WINDOWS
2Select the printer driver for this equipment, and click the [File] menu, [Run as 
administrator] and select [Properties]. Enter the administrator password if required.
yIf the [File] menu is not displayed, press [Alt].
yThe [User Account Control] dialog box appears.
yThe printer driver properties dialog box appears if the User Account Control setting is disabled. Go to step 4.
3Click [Continue] in the [User Account Control] dialog box.
The printer driver properties dialog box appears.
4Display the [Configuration] tab menu, and set the following options.
Model Selection — This option sets the model type of the equipment.
Option — This option sets whether the following optional devices are installed.
yDrawers — This option sets whether the drawers or Large Capacity Feeder (optional) are installed.
yFinisher — This option sets whether or not the Finisher (optional) is installed.
yHole Punch Unit — This option sets whether or not the Hole Punch Unit (optional) is installed.
The Large Capacity Feeder (optional) is not available for some countries or regions.
For more information about each item, see the descriptions about the [Configuration] tab.
	 P.51 “[Configuration] tab”
5Click [Drawer Settings].
The [Drawer Settings] dialog box appears.
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
12    Before Using the Printer Driver
6Set the following options and click [OK].
Drawer 1 — Select the size and type of paper that is loaded in the 1st Drawer.
Drawer 2 — Select the size and type of paper that is loaded in the 2nd Drawer.
Drawer 3 — Select the size and type of paper that is loaded in the 3rd Drawer (optional) when it is installed.
Drawer 4 — Select the size and type of paper that is loaded in the 4th Drawer (optional) when it is installed.
LCF — Select the size and type of paper that is loaded in the Large Capacity Feeder (optional) when it is installed.
Bypass Tray — Select the type of paper that is loaded in the Bypass Tray.
Override Application Paper Source Settings — Select this check box to use the paper source setting in the 
printer driver rather than the application setting.
The Large Capacity Feeder (optional) is not available for some countries or regions.
For more information about each item, see the descriptions of Drawer Settings.
	 P.53 “Drawer Settings”
7Click [Apply] and [OK] to save settings.
„Setting the department code
When this equipment is managed with department codes, you have to enter your department code on the printer driver.
This feature allows a network administrator to check the number of copies printed by a specific department. Also users 
can check who submitted the print jobs, by touch panel display and monitoring tools.
Ask your administrator whether you should enter the Department Code.
When the User Management Setting is enabled on the equipment, the User Management Setting is used to manage 
the print jobs instead of the department code. In that case, the user name that is entered to log in to your computer is 
used for the authentication of the print job. Therefore, you do not need to enter the department code in the printer 
driver but your user name must be registered in the equipment. If the user name is not registered, your print job is 
processed as an invalid job according to the Department Code Enforcement settings.
yHow the equipment performs printing for an invalid department code print job, for which an invalid department code 
is specified, varies depending on the Department Code Enforcement setting that can be set in the TopAccess 
Administrator mode and whether SNMP communication is enabled or not. When SNMP communication is enabled 
and Department Code Enforcement is set to [ON], an error message will be displayed when entering an invalid 
department code. When SNMP communication is disabled and Department Code Enforcement is set to [ON], the 
invalid department code print job will be stored in the invalid department code print job list without printing. When 
the Department Code Enforcement is set to [Print], the invalid department code print job will be printed. When the 
Department Code Enforcement is set to [Delete], the invalid department code print job will be deleted without 
printing.
yA department code needs to be entered every time you begin printing. If you have to use a different department 
code for each print job, enter it when you begin printing.
Downloaded From ManualsPrinter.com Manuals 
						

							2.PRINTING FROM WINDOWS
Before Using the Printer Driver    13
2 PRINTING FROM WINDOWS
Entering department code
1Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].
The Printers folder appears.
yFor Windows XP or Windows Server 2003
Click the [Start] menu and select [Printers and Faxes].
yFor Windows 2000
Click the [Start] menu, [Settings] and select [Printers].
2Select the printer driver of this equipment, and then click the [File] menu and select 
[Printing Preferences].
yIf the [File] menu is not displayed, press [Alt].
yThe printing preferences dialog box appears.
3Select the [Others] tab menu and enter your department code in the [Department] box.
In the [Department] box, only numeric characters can be entered. The Department Code must be a 5-digit number. 
If the department code is shorter than 5 digits, add 0 to make it 5 digits long.
4Click [Apply] and [OK] to save the settings.
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
14    Before Using the Printer Driver
„Copying the PPD file for Windows
The Client Utilities CD-ROM contains a printer description file for popular Windows applications. For applications not 
allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific 
settings in the [Print] dialog box or the [Page Setup] dialog box.
Copying the printer description file
1In the Client Utilities CD-ROM, open the folder that contains the PS3 printer driver.
yFor Windows 2000/XP/Vista/Server 2003/Server 2008:
[Client Utilities CD-ROM]:\Client\Drivers\PS\W2K_XP_VISTA\\
yFor Windows XP x64/Vista x64/Server 2003 x64/Server 2008 x64:
[Client Utilities CD-ROM]:\Client\Drivers\PS\XP_VISTA_X64\\
2Copy the printer description file (*.ppd) to the appropriate location.
For a proper directory to which the PPD file is to be copied, refer to the manual of the application.
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
 Printing from an Application    15
Printing from an Application
This section describes how to print a document from an application.
	 P.15 “Considerations and limitations”
	 P.16 “How to print”
„Considerations and limitations
yWhen the User Management Setting is enabled on the equipment, the user name that is entered to log in to your 
computer is used for the authentication of the print job. Therefore, your user name must be registered in the 
equipment. If the user name is not registered, your print job is processed as an invalid job according to the Department 
Code Enforcement settings.
When the Windows Domain Authentication is used for the User Management Setting, your computer must log into the 
domain.
ySome print options can be set from both the application and the printer driver, such as collation. If the collation is set 
from the application, documents may not be properly printed. If that happens, use the printer driver to set the collation. 
Depending on the application, some print options such as the orientation need to be set from the application. For print 
options that can be set from both the application and the driver, refer to the manual of the application.
About “Use PostScript Passthrough”
yWhen printing with the PS3 printer driver from Adobe Acrobat, the Fit to Paper enlargement feature does not work if 
the [Use PostScript Passthrough] option is enabled in the PostScript settings of the PS3 printer driver. To use the Fit to 
Paper enlargement feature, disable the [Use PostScript Passthrough] option in the PostScript settings of the PS3 
printer driver.
yWhen printing with the PS3 printer driver from an application that creates the PostScript code for printing such as 
Adobe Acrobat, the following print options may not work correctly. In that case, disable the [Use PostScript 
Passthrough] option in the PostScript settings of the PS3 printer driver.
- Manual Scale
- Print Paper Size
- Paper Type
- Use Front Cover
- Use Back Cover
- Interleave Pages
- Insert Pages
-Booklet
- Multiple Pages per Sheet
- All options in the [Effect] tab
- All options in the [Image Quality] tab
-Margin
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
16    Printing from an Application
„How to print
Once you have installed the printer driver and configured it properly, you can print directly from most Windows 
applications. Simply choose the Print command from your application.
You can print using the various functions by setting print options on the printer driver.
Printing from Windows applications
The following describes an example for printing from Notepad on Windows Vista.
1Open a file and select [Print] from the [File] menu of the application.
The [Print] dialog box appears.
2Select the printer driver of the equipment to be used and click [Preferences].
The [Printing Preferences] dialog box appears.
The procedures for displaying the properties dialog for the printer driver may be different depending on the 
application that you are using. See your application’s manual about displaying the printer properties dialog box.
3Set the print options on each tab according to how you want to print.
ySetting the print options varies depending on how you want to print a document.
	 P.21 “Print options”
yYou can also set the print options using profiles.
	 P.18 “Setting print options using profiles”
4Click [OK] to save the settings.
Downloaded From ManualsPrinter.com Manuals 
						

							2.PRINTING FROM WINDOWS
Printing from an Application    17
2 PRINTING FROM WINDOWS
5Click [Print] to print a document.
Downloaded From ManualsPrinter.com Manuals 
						

							2 PRINTING FROM WINDOWS
18    Setting Up Print Options
Setting Up Print Options
Print Options are the attributes you set to define the way a print job is processed. For example, the private print and proof 
print options determine how the copier manages your print job.
To find the printing instructions for your specific needs, see the procedures in the following section.
	 P.55 “Printing with the Best Functions for Your Needs”
„How to set up
There are several ways to set print options. How the settings affect printing varies depending on the way you set the 
options. The tabs displayed also vary depending on how you display the printer properties.
‰Setting initial values of print options
Setting the print options by displaying the printer properties from the Printers folder within the Windows Start menu will 
establish the initial values of the options. For example, the paper size setting you most commonly use, optional device 
settings, user information settings, etc., are settings you will not want to change every time you print. It is convenient to set 
these options as initial values.
How to display: Windows Vista/Server 2008
1Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].
2Select the printer driver for the equipment, click the [File] menu and select [Printing 
Preferences].
If the [File] menu is not displayed, press [Alt].
How to display: Windows 2000/XP/Server 2003
1Click the [Start] menu and select [Printers and Faxes] (Select [Settings] and [Printers] 
for Windows 2000).
2Select the printer driver for the equipment, click the [File] menu and select [Printing 
Preferences].
‰Setting print options for each print job
The print options that are set in properties dialog box, which can be accessed from the [Print] dialog box of the application, 
are only applied to the current print job, so once you close it, the options will be invalid.
How to display:
1Click the [File] menu and select [Print] in the application.
2Select the printer driver of the equipment to be used and click [Properties].
‰Setting print options using profiles
Using profiles, you can save the print settings or apply the saved settings to a print job.
There are 4 factory default profiles as follows:
- Duplex, Staple & 2in1
-Booklet
- Duplex & Staple
- Duplex, Staple & Punch
Downloaded From ManualsPrinter.com Manuals