Xerox Documate 3640 User Guide

Xerox® DocuMate® 3640
User’s Guide 91
3. Click on the 
FTP Transfer tab and fill in the fields with  the information for you FTP server.
• Protocol —select which protocol you want to use  to transfer the scan to the server.
• Host —input the internet or intranet path of th e server where you want to send the scanned 
documents. You do not need ftp:// at the beginning. For example, ftp.company.com
• Port—input which port to use with the selected protoc ol. Changing the selected protocol will reset 
this...

Xerox® DocuMate® 3640
User’s Guide
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Double-click on any of the line items to open the selected log file in the Log File Detail View. If you 
open a failed transfer, the log file may contain the 
information you need to determine why the transfer 
failed. After you address the failure indica ted in this log file, you can click the Retry button to resend 
the document to the server.
Click on the  Properties button to open the Log Viewer from th e FTP OneTouch Link Properties window. 
There are no global...

Xerox® DocuMate® 3640
User’s Guide 93
SMTP 
The 
SMTP  destination link allows scans to be sent directly to an email address, through an SMTP 
server, from OneTouch. Please contact your server ad ministrator for the server information you need to 
configure this link. Alternatively, have your site admi nistrator or IT professional configure this link for 
you. Configuration of the SMTP server settings an d user accounts is outside the scope of this 
document.
Supported file types —all image and text file...

Xerox® DocuMate® 3640
User’s Guide
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3. Click on the 
SMTP Settings tab and fill in the fields with the information for you SMTP server.
• Protocol —select which protocol you want to use  to transfer the scan to the server.
• Host —input the internet or intranet path of th e server where you want to send the scanned 
documents. For example, smtp.company.com
• Port—input which port to use with the selected protoc ol. Changing the selected protocol will reset 
this value to the appropriate default for the...

Xerox® DocuMate® 3640
User’s Guide 95
SMTP Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu 
arrow next to View logs for and select 
SMTP Link Agent from the list to display the transfer history for 
the SMTP link only. 
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you 
open a failed transfer, the log file may contain the  information you need to determine why the transfer 
failed. After...

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User’s Guide
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Email Applications
Scanning to an email application, such as Outloo
k or Windows Mail, attaches the scanned image to a 
blank email message. You then fill in the recipient  email address(es) and send the message. You need 
to have configured an email application before you  can scan to it using OneTouch. If you do not have 
your email application set up prior to scanning, the default Windows email application will open and 
ask you to configure your user information....

Xerox® DocuMate® 3640
User’s Guide 97
Email Properties
Use the Email Link Properties window to select a 
folder for storing a permanent copy of the scanned 
image, setting the color document options, and changi ng the email application that is in the OneTouch 
destination list. 
• Folder for storing attachments —click the Browse button to change the location using the 
Windows file browser, or type a location directly in the field.
• Internet options—if you need to change your  email client, or any other...

Xerox® DocuMate® 3640
User’s Guide
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Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically 
converts the text in the scanned image into editab
le text using Optical Character Recognition (OCR). 
Supported file types —the text file formats and destination ap plications are only available if an OCR 
module or application is installed. Please refer to  Te x t  Fo r m a t s on page 69 to see a list of text file 
formats that are available when OCR is...

Xerox® DocuMate® 3640
User’s Guide 99
Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications 
indicated by their icons in the list.
• Add application —click this button to open the Add Text Based Link dialogue so you can add 
other text editing applications to OneTouch. 
• Delete application —select an application in the list  then click this button to remove the 
application from the OneTouch destination list. You can only delete an...

Xerox® DocuMate® 3640
User’s Guide
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Adding Text Editor Applications to OneTouch
1. To add another application to the list, click the 
Add application button. The Add Text Based Link 
dialog box opens.
2. Click  Browse to find the application you want to add to the list.
When you select the application using the Browse  button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the ap plication icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that...