Xerox Documate 3640 User Guide

Xerox® DocuMate® 3640
User’s Guide 71
Configure Before Scan
You can set up the scanner so that, when you press a 
button or click it on the Button Panel, a different 
scanning interface opens before the scanning star ts. You can then use the interface to change the 
Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the 
file type and to the same Destination Application already selected in the OneTouch Properties window 
for that button. 
1. Open the...

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Canceling a Configure Before Scan
1. Click 
Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
•Ye s—scanning stops and all pages scanned in this batc h, up to this point, will be deleted. The 
TWAIN interface will close and you can restart your scan from the beginning.
Choose  Ye s if the TWAIN scan settings are incorrect for your current scanning batch. 
For instance, the Picture Type is Black &...

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Open Scanned Document(s)
Select the destination 
Open Scanned Document(s)  to have the scanned document open 
automatically when sc anning is complete. 
Supported file types —all file formats are available when scanning to the Open Scanned Document(s) 
destination. Note that text file formats are only avai lable if an OCR module or application is installed. 
Please refer to  Text Formats on page 69 to see a list of text file formats that are available when OCR is...

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Transfer to Storage
With 
Transfer to Storage , you can scan documents and save them in a folder in one step. 
Supported file types —since the files are saved directly to a fo lder on the computer or server, all file 
formats in OneTouch are available. Note that text fi le formats are only available if an OCR module or 
application is installed. Please refer to  Te x t  Fo r m a t s on page 69 to see a list of text file formats that are 
available when OCR is...

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• Click the 
New, Copy , or Edit  button to open the Scan Configuration Properties window. Click on 
the  Storage Options  tab and use this window to set a config uration to scan to a different folder 
than the one selected in the Link Properties window.
Changing the options in this wind ow only affects the configuration  you are creating or modifying. 
All other configurations will retain  their settings for this destination. 
Storage layout
• All documents are in...

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Setting the Folder from Windows
When OneTouch was installed, a storage option was
 added to the right-click menu of your Windows 
folders. This menu option allows you to set the Tr ansfer to Storage folder location without opening 
OneTouch first. 
1. Right-click on the folder you want set as the scan destination.
2. Hover the mouse cursor over the  Set as scan destination option and the sub-menu will open to 
the right. Click on the setting you want th e Storage...

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To scan to multiple folders, you create multiple configurations, each with a different storage location 
for the scanned documents. Scan one set of do
cuments using the scan configuration with the 
appropriate storage location for that set. Then switch to another scan configuration and scan the next 
set of documents to store them in their folder.
Setting Up Multiple Folders for Transfer to Storage
1. Using Microsoft Windows, create the folders that you want to use...

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8. Click the 
Browse button.
9. Select the folder you created for storing the scanned documents.
10. Click  OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click  OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal  Receipts.”
Note:  Make sure to designate  separate folders as the Storage Locations...

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13. You will now have multiple configurations set up for the 
Transfer to Storage destination, and each 
configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click  Apply to set that button for that 
configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you  set to scan documents and transfer to storage.
3. When...

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Burn to CD-ROM 
If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. 
This feature is available only on computers running Windows version XP or later. 
Supported file types
—since the files are going to be burned to  a CD, all file formats in OneTouch are 
available. Note that text file formats are only available if an OCR module or application is installed. 
Please refer to  Text Formats on page 69 to see a list of...