Xerox Documate 5540 User Guide

Loading Documents to Scan Xerox® DocuMate® 5540
User Guide23
Loading Documents
Use the Flatbed glass to scan documents on light weight paper, such as credit card receipts, or 
items that cannot be scanned with the Automatic Document Feeder, such as pages in a book or 
plastic cards.
Note: You must remove any pages from the Automatic Document Feeder before scanning from 
the Flatbed glass. If pages are in the Automatic Document Feeder, they will be scanned instead of 
the page on the Flatbed glass.
1....

Xerox® DocuMate® 5540 Loading Documents to Scan
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Scanning Interfaces
•OneTouch Control Panel—When you press the Simplex or Duplex button on the scanner, the 
scanner starts scanning using the settings for the current LED number. The scanned image is 
then sent to a destination on your computer or network drive. 
OneTouch Button Panel—Use this scan option when you want to scan from the computer 
screen. Scanning from the on-screen OneTouch Button Panel is the same as selecting a 
scanning...

Loading Documents to Scan Xerox® DocuMate® 5540
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•TWAIN and WIA Interface—This option uses your scanner’s TWAIN interface to scan. 
Select scanning options before scanning, put the document in the scanner, then click the 
Scan button in the TWAIN interface window. 
Please see the TWAIN Scanning Guide on the installation disc for instructions.  You can also 
click the Help button in the TWAIN interface to open the instructions in an Internet browser.
•ISIS Interface—This option uses the ISIS...

Xerox® DocuMate® 5540 Loading Documents to Scan
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User Guide27
Maintenance
This section contains information about maintenance, troubleshooting, uninstalling, scanner 
specifications, and spare parts.
Safety Precautions
When servicing the scanner you should take the following precautions to ensure your safety and 
prevent damage to the scanner.
Do These
• Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing 
alcohol may irritate sensitive skin.
• Only perform scanner maintenance as described in this chapter.
• Keep...

Xerox® DocuMate® 5540 Maintenance
28User Guide
Hardware Properties
You can use the scanner’s properties page to keep track of scanner maintenance, change some of 
the hardware options, configure the scanner interface behavior, and adjust application options 
that may be available for your scanner.
To open the scanner hardware properties page:
•Windows 7 and later—from the Windows Control Panel, open Hardware and Sound and 
then Devices and Printers. Right-click on the scanner and then select Scan...

Maintenance Xerox® DocuMate® 5540
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Scanner Configuration
•Counters—click the reset button next to the counter you want to set back to 0.
Power Settings 
•Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can 
adjust the amount of time you want the scanner to wait before it goes into low power. 
Click the green enter button to save any changes in the Sleep mode field.
Click the red reset button to reset to the default timeout value.
•Power off—input the number of...

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Clearing Paper Jams
If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning 
opens after a few moments.
1. Press the ADF cover release button and open the scanner.
2. Remove the jammed paper and close the cover.
To reduce the number of paper jams, smooth and straighten the paper before scanning, adjust 
the guides to the paper size, and insert the paper evenly into the ADF
Cleaning the Scanner
Cleaning the Automatic...

Maintenance Xerox® DocuMate® 5540
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2. Press the ADF cover release button and open the scanner.
3. Wipe clean the feed rollers, free rollers, and scanner glass in the scanner body.
4. Wipe clean the separation roller, free rollers, and scanner glass in the under side of the ADF 
door.
5. Close the scanner when you’re finished.
Cleaning the Scanner Glass
Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best 
quality scanned item, wipe the scanner...

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If there is any residue on the glass that does not remove with a soft dry cloth try dampening the 
cloth with Isopropyl rubbing alcohol.
Replacing the Separation Roller
The roller will wear out and is designed to be a user-replaceable part. A worn roller can cause 
documents to feed in skewed at an angle, or multiple pages to feed at the same time. Before 
replacing the roller you should clean it as excessive dust on the roller will make it appear worn and...