Xerox Documate 5540 User Guide

Installation Xerox® DocuMate® 5540
User Guide13
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. 
Check your computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force 
the plug into either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is...

Xerox® DocuMate® 5540 Installation
14User Guide
4. When you’re certain that the software has completely loaded, return to the “Complete the 
installation by connecting your hardware” window. 
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer.  

Installation Xerox® DocuMate® 5540
User Guide15
Installing Visioneer OneTouch
The Visioneer OneTouch software installation will start automatically after you click Close on the 
driver Installation Complete window. 
1. Click Next on the Welcome to the OneTouch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the 
terms, select I Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and 
OneTouch will...

Xerox® DocuMate® 5540 Installation
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Installing Additional Applications
Your scanner includes free, additional applications as described in the table below.
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now. 
3. Follow the instructions on the screen to install each of the additional applications.
SoftwareAbout the Software
Nuance PaperPort
®PaperPort is a document management software application. The...

Installation Xerox® DocuMate® 5540
User Guide17
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
2. Click on View scanner documentation to access the scanner user guide and scanning guides 
for OneTouch and TWAIN.
–Scanner user guide—Instructions for scanner setup, installation, operation, 
maintenance, safety, and warranty
–OneTouch scanning guide—Instructions for configuring and scanning using OneTouch
–TWAIN scanning guide—Instructions for accessing and scanning...

Xerox® DocuMate® 5540 Installation
18User Guide
Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support 
service. Registration also gives you free access to software updates for your scanner. 
To register your scanner:
You will need an active internet connection to register your scanner. If you do not have internet 
access you can contact our customer service department to register the scanner. Please refer to 
the Technical Support Card,...

User Guide19
Loading Documents to 
Scan
Always remove any staples or paper clips from documents before inserting them into the scanner. 
Staples and paper clips can jam the feed mechanism and scratch the internal components. Also 
remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and 
get stuck in the scanner. Misuse as described here will void your scanner’s warranty. 
Scanning from the Automatic Document 
Feeder (ADF)
Supported Document Types
You can scan the...

Xerox® DocuMate® 5540 Loading Documents to Scan
20User Guide
Documents to Avoid Scanning
The documents in this list can be scanned, but please note that scanning documents of this type 
will reduce the life of the scanner. Maintenance will be required more often and replaceable parts 
will wear faster. These types of documents will jam more frequently and damage to the original 
documents may occur. If you do choose to scan these document types, do not scan large batches. 
This type of use is not covered...

Loading Documents to Scan Xerox® DocuMate® 5540
User Guide21
Preparing Documents for Scanning
• Fan the documents to make sure all pages in the stack are separated.
• Bend and then flatten the document stack to make sure the horizontal edges are aligned to 
help prevent paper from skewing while being pulled through the scanner.
• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being 
fed through at a single time.
Loading Documents
1. Unfold the paper guide...

Xerox® DocuMate® 5540 Loading Documents to Scan
22User Guide
2. To help keep short items stacked neatly in the ADF exit area, lift the paper stop and slide it to 
adjust to the length of the documents. Leave the paper stop down when scanning documents 
longer than 14 inches (US-Legal).
3. Load the documents face down with their tops into the Automatic Document Feeder. 
4. You can now scan the documents using the scanner buttons, OneTouch, or one of the other 
scanning interfaces.
Scan from the Flatbed...