Xerox WorkCentre 5755 Manual

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d. The names will appear in the [Fax Recipients] list. Click on the [OK] button.
5. If you want to save this list of names as a group, click on the [Save As Group] icon.
6. In the Save To Personal Phonebook area:
a. Enter a name for your group in the [Group Name] field.
b. Click on the [OK] button to return to the Fa x screen.
7. Click on the [OK] button to return to the Properties screen.
Setting up a Cover Sheet
1. On the Fax screen, click on the [Cover Sheet] tab.
2. If you want to add a cover sheet to your document, select [Print a Cover Sheet] from the Cover 
Sheet Options drop-down menu.
3. A new screen displays. Select required options from the following drop-down menu:
•Recipient Information
•Sender’s Information
•Cover Sheet Paper Size
4. Enter the information that you want to show on the cover sheet in the following fields:
•Name
•Fax Number
•Organization
•Telephone Number
•E-mail Address
5. If you want to add a graphic or logo to the cover sheet (a .bmp, .gif or .jpeg), select [New] from 
the Cover Sheet Image drop-down menu.
c. The Cover Sheet Image Editor screen displays. To add a graphic or logo, select [Picture] 
from the [Options] drop-down menu.
d. Click on the [Choose File] button, select the required graphic or logo from your Workstation, 
and click on the [Open] button.
e. Adjust the required settings for the following options:
•Scale
•Density
•Position
•Preview Options
f. Click on the [OK] button to return to the Cover Sheet screen.
6. Select [Options] from the Cover Sheet Image drop-down menu.
g. Select one of the following options:
•Print in Background - to print the graphic behind any text on the cover sheet.
•Print in Foreground - to print the graphic at the front of your cover sheet.
•Blend - to print a faint image of the graphic.
7. Click on the [OK] button to return to the Fa x screen. 
						

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Additional Fax Options
1. On the Fa x screen, click on the [Options] tab.
2. Select the required option from the [Confirmation Sheet] drop-down menu.
3. Select from the [Send Speed] drop-down menu, one of the following required speeds.
•Forced 4800 bps - used in areas of low quality communication, when experiencing telephone 
noise, or when fax connections are susceptible to errors. 4800 bps is a slower transmission 
rate but is less susceptible to errors. In some regional areas, the use of 4800 bps is restricted.
•G3 (14.4 Kbps) - selects the transmission rate based on the maximum capabilities of the 
receiving fax device. Initial transmission speed will be 14,400 Bits Per Second (bps). This rate 
minimizes transmission errors by using Error Correction Mode (ECM).
•Super G3 (33.6 Kbps) - this is the fastest transmission rate and is the default setting. This rate 
minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission 
speed will be 33,600 Bits Per Second (bps).
4. Select the required resolution from the [Fax Resolution] drop-down menu.
5. For Send Time, select either [Send Now] or [Send At]. If you want to send your fax at a specific 
time, enter the time in the next 24 hours that you want the device to send your fax.
6. For Fax Dialing Options, check the following checkbox:
•Dialing Prefix - if your telephone system requires Fax users to enter a prefix in front of fax 
numbers. If selected, enter the prefix in the entry field.
•Credit Card - if your call requires a Charge Code number for billing purposes. If selected, enter 
the details for the charge code in the entry field.
Setup Phone book Preferences
1. On the Fax screen, click on the [Options] tab and click on the [Preferences] button.
If you have more than one phonebook configured, you can specify which phonebook to use as the 
default from the [Default Phonebook] drop-down menu.
2. The Personal Phonebook is created when you add fax numbers on the [Fax Recipients] tab. The 
Personal Phonebook is automatically saved on your PC in a file called default.xpb. To view the 
Personal Phonebook:
a. Click on the [Select File...] icon for Personal Phonebook and select the [default.xpb] file. 
b. Click on the [Open] button.
c. Click on the [Open] icon for Personal Phonebook.
3. The Shared Phonebook is a list of fax numbers and recipient details that has been saved to a 
network drive for more than one person to use. To access a shared phonebook:
a. Click on the [Select File...] icon for Shared Phonebook and locate the [default.pb] shared 
phonebook file on your network.
b. Click on the [Open] button.
c. Click on the [Open] icon for Shared Phonebook to view the phonebook.
4. For User Preferences, check the following required checkboxes:
•Prompt When Adding Duplicate Recipients - if you want to be notified when you add 
duplicate recipients to the phonebook.
•Prompt When Removing a Recipient - if you want to be notified when you delete a recipient 
from the phonebook. 
						

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•Always Use Current Recipient List - if you want to always use the Current Recipient List.
•Always Use Current Cover Sheet Notes - if you want to use the current Cover Sheet notes.
5. Click on the [OK] button to return to the Fa x screen.
6. Click on the [OK] button to close the Fa x  screen.
7. Click on the [OK] button on the Properties screen. 
8. Click on the [OK] button on the Print screen to send a LAN fax. The document will fax with the 
specified settings. 
						

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17Reprint Saved Jobs
Reprint Saved Job is a feature that allows users to store documents into folders located on the device.
Using the Print Driver settings or the Internet Services, the job type can be set to Save Job For Reprint. 
When this job type is selected, an option is provided to Save Only or Save and Print. Some of the job 
settings are stored with the job and they can be modified at the time of printing.
Reprint Saved Job allows you to reprint jobs which have been stored on the device while standing at 
the device using the local UI or remotely using Internet Services Print Submission. Jobs are placed into 
a folder located on the device and can be accessed and retrieved for printing at later date. Jobs can be 
recalled and printed as many times as you need.
All Saved Jobs are stored as encrypted files, if encryption of user data is enabled. Encryption ensures 
that third parties cannot read, print, scan or e-mail these files.
You can enable/disable encryption of user data. Refer to User Data Encryption on page 173.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the device is fully functioning on the network.
• To backup jobs and folders an FTP server must be available on the network (recommended). 
Create an account with rights to the FTP root which the device can use to access the FTP server.
Enable Reprint Saved Jobs
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Reprint Saved Jobs] link.
3. Select [Enablement] in the directory.
4. In the Enablement area:
a. Select [Enabled] to enable Saved Jobs for Reprint or [Disable] to disable Saved Jobs for 
Reprint.
If Disable is selected, two further options are available. Select one of the following:
•Retain All Jobs - all saved jobs currently on the system will be retained.
•Delete All Jobs - all saved jobs currently on the system are deleted. 
						

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5. Click on the [Apply] button.
Note:All Saved Jobs are stored as encrypted files if encryption of user data is enabled. Encryption 
ensures that third parties cannot read, print, scan and e-mail these files. You can enable or disable 
encryption of user data on the User Data Encryption page. Refer to User Data Encryption on 
page 173.
Enable Reprint Saved Jobs in your Print Driver
Enable Save Job for Reprint
At Your Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Service Settings].
2. Select [Optional Services].
3. Scroll down using the down arrow button and select [Save Job For Reprint].
4. The Save Job for Reprint screen displays, select one of the following:
•Disable and Delete Jobs - this option will disable the feature and delete the user folders and 
it contents.
•Disable and Keep Jobs - this option will disable the feature, but will not delete the user folder 
or its content.
•Enable - this option enables the feature, and does not require a system restart to activate the 
fea t ure .
5. Touch [Save] to return to the Optional Services screen.
Windows Operating SystemsMAC Operating Systems
1. At your Workstation, open the Printers Folder.
•For Windows 2000/2003 - From the [Start] 
menu, select [Settings] then [Printers].
•For Windows XP - From the [Start] menu, select 
[Printers and Faxes].
•For Windows Vista - From the [Start] menu, 
(select [Control Panel]) then select [Printers 
and Faxes].
2. Right-click on the Xerox WorkCentre Print Driver.
3. Select [Properties].
4. Click on the [Configuration] tab.
5. Click on the [Installable Options] button.
6. Ensure [Installed] is selected from the [Job 
Storage] drop-down menu.
7. Click on the [OK] button to close the Installable 
Options screen.
8. Click on the [OK] button to close the Properties 
screen.1. At your Mac Workstation, open the [Printer 
Setup Utility].
2. Select the Xerox printer and click on the [Show 
Info] button.
3. Click on [Installable Options].
4. Select [Installed] from the [Job Storage] drop-
down menu.
5. Click on the [Apply Changes] button.
6. Close the Printer Info box. 
						

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6. Press the  button.
7. Touch [Logout] to exit the Tools pathway.
Back-up Jobs
The Back-up Jobs feature allows you to configure a server to save jobs stored on the device.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Reprint Saved Jobs] link.
3. Select [Backup Jobs] in the directory tree.
4. In the Settings area:
a. Select FTP from the [Protocol] drop-down menu.
Note:Only FTP is available for the Protocol.
b. Select either [IPv4 Address], [IPv6 Address] or [Host Name].
c. Enter details in the [IP Address: Port] or [Host Name: Port] field of the Repository Server.
d. Type in the path to the location of the repository server in the [Document Path] field. For 
example: /(directory name)/(directory name).
e. Enter the file name for the backup in the [File Name] field. This name will be appended to 
the document path
f. Enter the system login name in the [Login Name] and the password in the [Password] field.
g. Re-enter the password in the [Retype Password] field.
h. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name.
5. Click on the [Start] button to begin the backup.
Restore Jobs
Use the Restore Jobs feature to restore the saved jobs stored on a repository.
Note:When Saved Jobs are restored, all current Saved Jobs data will be deleted. The restore 
process may take considerable time to complete depending on how many files were backed up. If 
the restore is aborted, the Default Public Folder will be empty.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Reprint Saved Jobs] link.
3. Select [Restore Jobs] in the directory tree. 
						

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4. In the Settings area:
a. Select FTP from the [Protocol] drop-down menu.
Note:Only FTP is available for the Protocol.
b. Select the method by which the repository server is identified. Select either [IPv4 Address], 
[IPv6 Address] or [Host Name].
c. Enter details of the Repository Server in the [IP Address: Port] or [Host Name: Port] field.
d. Type in the path to the location of the repository server in the [Document Path] field. For 
example: /(directory name)/(directory name).
e. Enter the file name for the backup to restore in the [File Name] field. This name will be 
appended to the document path.
f. Enter the system login name in the [Login Name] and the password in the [Password] field.
g. Re-enter the password in the [Retype Password] field.
h. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name. 
5. Click on the [Start] button to begin the restore process.
Manage Folders
Create New Folder
Folders and the files saved within them can be managed using Internet Services.
1. At your workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Select the [Jobs] options.
3. Select the [Saved Jobs] tab to access the folder options.
4. In the Folder Operations area, select [Create New Folder].
5. Input the name for the folder in the [Name] field.
As a normal user you are only able to create Public folders. There are the other kind of folders you 
may see in the [Folder Permissions] drop-down menu.
•Public folder - it can be used by any user and has no access authority limitations. Any user 
can access and modify the documents in this folder.
•Read Only - any user can print from the folder but documents cannot be deleted or modified 
by non System Administrator users.
•Private - the user marks the folder as Private and the folder is only visible to the Owner and 
the System Administrator.
6. When you have selected the appropriate Permissions, click on the [Apply] button.
The Folder is displayed in the Folders List. 
						

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Modify or Delete Folder
You can modify or delete existing folders that contain Saved Jobs using Internet Services.
1. At your workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Select the [Jobs] tab.
3. Select [Saved Jobs] tab to access the folder options.
4. In the Folder Operations, select [Manage Folders].
The window displays all the Public folders and any Private folders belonging to you.
5. Check the checkbox next to the folder you want to modify.
6. Select options required for the folder.
The folder can be deleted by selecting the [Delete Folders] button.
The folder and the contents of the folder are deleted from the list on this screen and the list of 
available folders at the device.
Saving a Job
Prior to using the Reprint Saved Jobs option, a job must be saved to a folder on the device. The folders 
are setup by the System Administrator using Internet Services and can be managed by the users. Refer 
to Manage Folders on page 308 for more information.
Jobs can be saved in the folders by selecting the Save Job for Reprint Job Type when submitting a print 
job from your PC, or when submitting a print job using Internet Services.
Using the Print Driver
Select or create a document on your PC.
1. Select [Print] from the application’s [File] menu.
The application Print window is displayed.
2. Select the WorkCentre printer from the [Printer Name] drop-down menu.
3. Select [Properties] to access the print settings for the job.
4. Select the [Job Type] drop-down menu and select [Saved Job...].
The Saved Job options are displayed.
5. Configure the Saved Job options as required:
• Select [Save] to store the job only or [Save and Print] to store and print the job.
•Job Name is used to enter a name for the job or select Use Document Name to use the 
filename of the document being submitted.
•Fo l d e r is used to select a location to store the job. The Default Public Folder is available to all 
users, other folders may have restricted access.
Names entered are for Public Folders only. If the entered name is not an existing public folder, 
a public folder will be created with the submitted name.
•Secure Saved Job is used to add a passcode to the job. The job can only be accessed and 
printed using the Passcode entered here.
• Select [OK] to save the settings and exit the Saved Job options.
Note:The Help option provides an explanation of all the options. 
						

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6. Select [OK] to save the print settings.
7. Select [OK] on the Print dialogue window to send the job.
The job is processed and sent to the device for saving or saving and printing, depending on the 
selection.
Using Internet Services
The Print option within Internet Services can also be used to create a Saved Job. The job file submitted 
must be a print ready file, such as a PDF or PostScript file.
1. At your workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Select [Print] to access the Job Submission options.
3. Enter the file name of the job requiring saving, or use the [Browse] option to locate the file.
4. From the [Job Type] drop-down menu and select [Save Job for Reprint].
The Saved Job options are displayed.
• Select [Save] to store the job only or [Save and Print] to store and print the job.
• Enter a name for the job in the [Job Name] field.
•From the [Save in Folder] drop-down menu, select a location to store the job. The Default 
Public Folder is available to all users, other folders may have restricted access.
•Check the [Secure Saved Job] checkbox to add a passcode to the job. The job can only be 
accessed and printed using the passcode entered here.
• Select the required settings from the Paper, 2 Sided Printing, Collate, Orientation, Staple, 
Fo l d i n g  and Output Destination drop-down menus.
5. Click on [Submit Job] at the top of the page to send the job to the device over the internet.
The job is processed and sent to the device for saving or saving and printing, depending on the 
selection.