Xerox WorkCentre 7345 User Manual

109 Configure a Fax Filing Repository using SMB
Installation Checklist
1. Following the fax server software manufacturers instructions, create a shared folder on the fax server 
to be used as a scan filing location (repository) for scanned documents. Write down the Share Name 
of the folder and the Computer Name or Server Name.
2. Create a user account (login name) and password for the machine on the server.  Make sure that the 
machine has full access rights to the scan directory. Write down the user...

110 Enter the Fax Repository Details via Internet Services
4. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
5. Click the Properties tab.
6. Click the Services folder.
7. Click on the Fax folder.
8. Click on Fax Repository Setup and select SMB for Protocol.
9. Enter an IP Address or Host (NetBIOS) Name.
10. Enter 139 for Port Number.
11. Enter the Share name.
12. For Document Path, type in the name of the folder on the...

111 Configure General Settings
17. Click the Defaults link.
18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, 
from the drop-down menu.  Note that the Transfer Report only shows whether data was sent to the fax 
server.  It does not show whether the fax was successfully sent by the fax server.
19. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job 
Log.  The Job Log is filed with the scan job.
20....

112 Configure a Fax Filing Repository using SMTP
Installation Checklist
1. Ensure that the TCP/IP protocol is configured on the device and is fully functional.  To configure TCP/
IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.
2. Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this guide.
3. Also, in the Scan to E-mail section, follow the instructions for Configuring E-mail Environment to set 
the Machine E-mail Address....

113 Enter the Fax Repository Details via Internet Services
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
2. Click the Properties tab.
3. Click the Services folder.
4. Click on the Fax folder.
5. Click on Fax Repository Setup and select SMTP for Protocol.
6. In the Domain Name box, enter the fully qualified domain name of the fax server on your network (e.g. 
SMTP.yournet.net).
7. For E-mail Address Display Format,...

114 Configure General Settings
10. Click the Defaults link.
11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, 
from the drop-down menu.  Note that the Transfer Report only shows whether data was sent to the fax 
server.  It does not show whether the fax was successfully sent by the fax server.
12. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job 
Log.  The Job Log is filed with the scan job.
13....

115
Features that can be set in support of Server Fax
Address Book Setup
Use of this feature enables Fax users to select recipients by 3 digit numbers.  Note that a maximum of 50 
characters can be designated for each destination and that only fax destinations can be used.  Also note 
that all Address Book information other than Fax Number, Destination Name, and Index Character will be 
ignored.  For example, the Extension/Outside line attribute of address book will be ignored.
1. Press the Log In / Out...

116 Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start)
These settings include Screen Defaults and Fax Defaults.
Screen Defaults sets the screen displayed at the devices Control Panel when the Fax button is pressed.  
Fax defaults lets you set the parameters for Delayed Start communications.  This can be a useful feature 
for saving time-based phone charges.  Note that the fax will be immediately sent from the device to the fax 
server repository, however the server will send the...

117
Fax
Fax Overview FP
The optional Fax feature works much the same as a standard facsimile machine.  Extra features, covered 
in this section, such as the Address Book, Group Dial, Comments, and the use of Mailboxes, are 
meant to provide additional capabilities in support of the Fax feature.
Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your 
Device.  If you did not, contact your Xerox Representative to purchase this option.
Checking and Setting...

118
Local Terminal Information Settings 
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Touch Fax Mode Settings. 
6. Touch Local Terminal Information. 
7. Select the items to enter information and touch Change Settings. 
a. Enter in a Local Name, up to 20 characters, then touch Save. 
b. Enter a Company Logo, up to 30...