Xerox WorkCentre 7345 User Manual

119
Address Book Setup 
Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support 
speed dialing.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Select Setup & Calibration.
6. Touch Address Book. 
7. Select an available Address Number. 
8. Touch Create/Delete. 
9....

120 11. Select the items you would like to enter information for and touch Change Settings. 
a. Fax Number, up to 128 characters, then touch Save. 
b. Name, up to 18 characters, then touch Save. 
c. Index, only 1 digit (used for a quick find), then touch Save. 
d. Relay Station setup, On or Off, then touch Save. 
e. Starting Rate, G3 Auto or Forced4800bps, then touch Save. 
f. Resolution, choose one, then touch Save. 
g. Cover Note, On or Off, then touch Save. 
• If On, select Comment (Recipient Comment)...

121
Group Send Setup 
This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre-
designated group.  Refer to the Group Send topic in the Device’s User Guide for full information. To set up 
a Group, perform the following steps.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab....

122
Comments 
This feature can be used to add comments to a Cover Note (Cover Page).
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Select Setup & Calibration.
6. Touch Comments. 
7. Select a Comment number. 
8. Touch Create/Delete. 
9. Enter a Comment, up to 18 characters, then touch Save. 
10. When complete,...

123
Create a Mailbox 
The machine has 200 mailboxes available. 
A mailbox must be created before you can use Remote Mailbox or route received documents into 
mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling 
documents are stored in the Mailbox. This is also convenient for differentiating between received 
documents and documents to be transmitted (such as by Private Polling).
1. Press the Log In / Out button to enter System Administration Mode....

124 8. Touch Create/Delete. 
a. Check Passcode – Select On or Off, then touch Save.  Note that it is recommended that you select 
On, then provide a password, to secure access to your Mailbox.
b. Mailbox Name – Enter a name, then touch Save. 
c. Check Passcode – the selections below are viewable when On is selected.
• Save (Write) - A password is required in selecting a mailbox. 
• Print/Delete (Read) - A password is required to print and delete mailbox documents. 
• Always (All Operations) - A password...

125
File Destination / Output Destination 
Received Fax documents will be routed to the output tray or Mailbox specified by these settings.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Touch Fax Mode Settings. 
6. Select File Destination/Output Destination. 
7. Select the Box Selector – Line Setup button. 
8. Touch...

126
Fax Settings (including Fax Defaults and Fax Control) 
Common Settings: Audio Tones and Reports.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Touch Common Service Settings. 
6. Touch Audio Tones. 
• Select an item to change (Tone, Volume, etc...), touch Change Settings, set the item, and touch 
Save. 
7. Touch...

127 8. Touch Reports. 
Select each item of interest, then touch Change Settings to modify the desired setting.  Touch Save 
to save any new settings.
a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. 
b. Activity Report - Automatically print every 100 transactions. Select either On or Off. 
c. Transmission Report-Undelivered - Automatically print. Select either On or Off. 
d. Transmission Report-Job Deleted - Automatically print. Select either On or Off. 
e. Mailbox...

128 Fax Mode Settings (including Fax Defaults and Fax Control)
These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, 
Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information. 
For information on File Destination / Output Destination settings and Local Terminal Information 
settings refer to the separate topics, with those names, in this Fax section of this guide.
Note: Information on Fax Defaults and Fax Control is critical to...