ATT DEFINITY Communications System Generic 1 And Generic 3 And System 75, 7406 Plus Voice Terminal Users Guide

							Display Features
Inspect   Shows you call-related information for an incoming call when you are
already active on a call. Use to identify and screen new calls.
Integrated Directory   Searches for the extension of another user by allowing you to
key in the user’s name with the dial pad. Use as a handy quick reference source for
extension number information.
Message Retrieval   Allows you to retrieve messages left for you that have turned on
your Message light. Will also let you retrieve messages for other voice terminals not
equipped with a display (if you are authorized as a systemwide message retriever by
your System Manager). Use to quickly and conveniently check messages, even when
you are already on a call.
Normal   Identifies current call appearance, calling/called party, and calling/called
number. Use to see who is calling you and, when placing a call, to verify the number
you have dialed.
Stored Number   Allows you to check the number stored on an Abbreviated Dialing
button or as an item on an Abbreviated Dialing list. Also lets you see what number
you last dialed (via Last Number Dialed feature). Use to verify Abbreviated Dialing
list items before placing a call or reprogramming a number, and to make sure that
Last Number Dialed is appropriate to use.
Time/Date   Shows you the date and time. Use as a handy calendar and clock.
Timer   Allows you to measure elapsed time. Use in order to keep track of time
spent on a call or task.
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							How to Use the Features
The procedures which follow give short, step-by-step instructions for using each of
the voice features and display features. For your convenience, features in both
categories are listed alphabetically.
Special Instructions
The first time you use these procedures, you will need to customize them for yourself
by following the directions below. Your System Manager can supply the information
required.
To the right of each feature name is a box. For each feature that you have,
mark a [ 
4 ] in the blank box as a reminder. (Voice features Conference,
Drop, Hold, Mute, Message, the Select Button, Select Ring, Self-Test, and
Transfer and display feature Normal are already marked for you.) Ask your
System Manager if your voice terminal is set for the Speaker (listen-only) or
the Speakerphone (speak and listen) feature, and then place a check in the box
beside that feature also. Note: If your voice terminal is set for the
Speakerphone feature, you can also put a check in the box beside the Reset
Speakerphone feature.
Most of the voice features can be activated or canceled by dialing 2- or 3-digit
codes (if they are not already assigned to a button). In the blanks provided
within the procedures, write in the feature code numbers.
As you operate the features assigned to your voice terminal, keep in mind the
following general rules.
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Follow carefully all the steps listed in the procedure for the particular feature
you are using.
Remember to press [ 
Select ] before attempting to use any of the top-labeled
features on 2-level feature buttons.
If you receive an intercept tone (high-pitched, alternating high and low tone)
while attempting to operate any feature, you have taken too much time to
complete a procedural step or have made a dialing error. Hang up, get dial
tone, and begin again at Step 1.
System 75 is available in more than one version. Some features, such as
Abbreviated Dialing, Call Forwarding All Calls, Last Number Dialed, and
Priority Calling operate slightly differently with Version 1, and possibly
Version 2, than they do with later versions. If you are using Version 1 or 2 of
the System 75 software, you should check the section titled Troubleshooting
later in this guide before you use you use any of these 4 features.
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							Conventions
The following conventions are used in the procedures:
Gray Type
Procedural steps in gray type are steps you should
follow if you do not have a button assigned for the
feature.
[ xxxxx ]This box represents a call appearance button, which is
used exclusively for placing or receiving calls. The
button has a red in-use light and a green status light
and is labeled with an extension number (shown as
xxxxx).
[ Feature ] andEach of these boxes represents a button that has a
feature assigned to it. The button is labeled with a
[ Feature xxxxx ]feature name, sometimes followed by an extension
number or a person’s name (shown as xxxxx).
[handset tone]The tone that appears in brackets after a step indicates
what you should hear from your handset after
successfully performing that step. For a list of tones
and their meanings, see the section titled Tones and
Their Meanings.
[ 
DISPLAY INFORMATION ]A white box containing fully capitalized words
represents information shown on the display.
For a list of glossary terms, see the section titled Key Words to Know.
Troubleshooting
Later in this guide you will find a short section on troubleshooting. Use the
procedures listed here for problems that you may have in using your voice terminal.
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							Quick Reference Lists
At the end of this booklet is a set of quick reference lists. Use them to record your
feature and trunk codes, Abbreviated Dialing personal list items, and frequently
called miscellaneous extensions. Once you have completed the lists, remove the page
from the booklet (tear along the perforation), and keep the lists near your voice
terminal.
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							Handset and Speaker
When placing calls or using the voice features, you have the option of doing so off-
hook (by lifting the handset) or on-hook (by pressing [ Speaker Reset Spkr ] ) . If your voice
terminal is set for the Speakerphone feature, pressing [ Speaker Reset Spkr ] simultaneously
activates the built-in microphone so that you can place and answer calls without
lifting the handset.
Abbreviated Dialing (AD)
To program/reprogram
an AD button
Note: AD buttons must
first be assigned by
System Manager.1
2On a separate sheet of paper, jot down the outside
numbers, extensions, and/or feature codes you want
to program.
Note: Each AD button will hold one complete phone
number or feature code.
Pick up handset
[dial tone]
Note: If you are using the speakerphone, you must
press a call appearance button before you begin
Step 3.
Voice Features
3
4
5
6
7Press [ Program ]
or Dial AD Program code
[dial tone]
Press [ AD xxxxx ] to be programmed[dial tone]
Press [ Select ] first if the [ AD xxxxx ] is top-labeled
on a 2-level button
Dial outside number, extension, or feature code you
want to store (up to 24 digits)
Note: If you are programming an outside number,
be sure to include a trunk code, if applicable.
Press [ # ][confirmation tone]
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Number is stored
Repeat Steps 4–6 to program additional buttons
Hang up or press [ Drop Test ] to end programming
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							To place an AD callPress selected [ AD xxxxx ]
[ringback tone]
Press [ 
Select ] first if the [ AD xxxxx ] is top-labeled
on a 2-level button
Call is dialed (silently)
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To program/reprogram
an outside number,
extension, or feature code
into a personal list1
2
1
2
3
4
5
6
7
8On a separate sheet of paper, jot down the outside
numbers, extensions, and/or feature codes you want
to program as items on your personal lists(s) (see
example to the left)
Note: Each phone number or feature code is stored
as a separate item.
Pick up handset[dial tone]
Note: If you are using the speakerphone, you must
press a call appearance button before you begin
Step 3.
Press [ Program ]
or Dial AD Program code[dial tone]
Dial Personal List number (1, 2, or 3)
[dial tone]
Dial list item 
(1, 2, 3...)[dial tone]
Dial number you want to store (up to 24 digits)
Note: If you are programming an outside number,
be sure to include a trunk code, if applicable.
Press [ 
# ][confirmation tone]
Repeat Steps 5–7 if you want to program
additional items on the same list; press [ Drop Test ]
and begin again at Step 1 if you want to program
items on another list.
Hang up or press [ Drop Test ] to end programming
Note: Record your personal list items on the
Abbreviated Dialing list in the back of this booklet;
group, system, and enhanced lists can be obtained
from your System Manager.
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							To place a call using anPress [ Pers List ] or [ Grp List ] or [ Sys List ] 1
2 AD list button or codeor Dial appropriate AD List code:
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List 2
[dial tone]
List 3
Note: An [ Enhcd List ] may also be available; see your
System Manager.
Dial desired list item (1, 2, 3...)
Call is dialed
Automatic Callback
To automatically place
Press [ AutoCallBk ] during call attempt
another call to an
[confirmation tone]
extension that was busy,
did not answer, orGreen light goes on steadily until callback is
returned a call waitingcompleted or canceled 1
2
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ringback tone
Note: If you send your calls to coverage after
activating Automatic Callback, your callback calls
will still ring at your extension and will not be
redirected to coverage.
Hang up
You will get a 3-burst priority ring when both you
and the called extension are idle; when you
answer, regular ringing is sent to the called party
Note: Automatic Callback is automatically canceled
after 30 minutes.
To cancel AutomaticPress [ 
AutoCallBk ] again[dial tone]
Callback
Green light goes off 1l
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							Bridging
To answer a bridged call
Press [ xxxxx ] of bridged call
Note: If your terminal has Ringing Appearance
Preference, this step is not necessary; you will
automatically be connected to the call when you lift
the handset.
To use Manual Exclusion
Press [ 
Excl xxxxx ] while connected to the call
to prevent other bridged
terminals from entering aNote: Pressing [ 
Excl xxxxx ] again reactivates
bridging.
call (on a per call basis)
Call Coverage
To answer a call for aPress [ xxxxx ] of incoming call when ring begins or
co-worker for whom you
green light flashes
are a coverage point
Note: The call is not at your terminal until the
green light is flashing. 1
1
1
To leave a message for aPress [ 
Cvr Callbk ] while connected to the call
co-worker to call the[confirmation tone]
original caller’s extension
Note: To leave a message for a co-worker to call you,
activate Leave Word Calling instead. 1
To talk privately with aPress [ 
Transfer ][dial tone]
co-worker after
Call is put on hold
answering a redirected
callPress [ Consult ][priority ring to co-worker]
or Dial co-worker’s extension 1
2
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							Note: You can privately discuss call; if co-worker is
not available, press the fluttering [ 
xxxxx ] to
reconnect to call.
3
1
2
3Press [ 
Transfer ] again to send call to co-worker or
press [ Conference Ring ] to make it a 3-party call
Call Forwarding All Calls
To temporarily redirect
all calls to an extension
or outside number of your
choicePress [ Call Fwd ] (while on-hook or off-hook)
or Dial Call Forward code
[dial tone]
Note: If you have console permission, next, dial the
extension number whose calls are to be forwarded;
receive dial tone.
Dial extension or number where calls will be sent
[confirmation tone]
Note: Some voice terminals have restrictions on
where calls can be forwarded (see your System
Manager).
Hang up
Note: You may hear a ring-ping tone from your
voice terminal as each call is forwarded.
To cancel CallPress [ 
Call Fwd ] again (while on-hook)
Forwardingor Dial Call Forward Cancel code
[confirmation tone]
Your calls will now ring at your own voice
terminal 1
1
2
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Call Park
To park a call at your
extension (for retrieval at
any extension)Note: If a [ Call Park ] button has been assigned to
your voice terminal, simply press [ 
Call Park ] and
hang up; otherwise follow the instructions below.
Press [ 
Transfer ][dial tone]
Dial Call Park code
[confirmation tone]
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							3
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Press [ Transfer ] again
Call is parked
Hang up
To retrieve a parked call
Dial Answer Back code
[dial tone]
from any extension
Dial extension where call is parked
[confirmation tone]
If returning to call parked at your voice terminal,
dial your own extension
Note: If you receive intercept tone, parked call has
been disconnected or retrieved by someone else. 1
2
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Call Pickup
To answer a call placed toPress [ CallPickup ]
a member of your pickupor Dial Call Pickup code
group when your voice
terminal is idleYou are connected to ringing call 1
1
2
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Conference4
To add another party to a
call (for a total of up to
6 parties)Press [ Conference Ring ][dial tone]
Present call put on hold, and you are given a new
call appearance; all other parties remain
connected to each other
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Dial number of new party and wait for answer
Note: You can privately discuss the call with the
new party at this time; if no answer or busy, press
fluttering [ 
xxxxx ] to return to held call.
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