Brother 7840 W User Guide

							Specifications161
D
Network keyD
There are some rules for  each security method:
„ Open system/Shared key with WEP
This key is a 64-bit or 128-bit value that must be entered in an ASCII or hexadecimal format.
• 64 (40) bit ASCII: Uses 5 text characters. e.g.“WSL AN” (this is case sensitive).
• 64 (40) bit hexadecimal:
Uses 10 digits of hexadec imal data. e.g.“71f2234aba”
• 128 (104) bit ASCII: Uses 13 text characters. e.g.“Wirel esscomms” (this is case sensitive)
• 128 (104) bit hexadecimal: Uses 26 digits of hexadecimal da ta. e.g.“71f2234ab56cd709e5412aa2ba”
„ WPA-PSK/WPA2-PSK and TKIP or AES
Uses a Pre-Shared Key (PSK) that  is 8 or more characters in length, up to a maximum of 63 
characters.
„ LEAP
Uses User ID and Password.
• User ID: less than 64 characters in length.
• Password: less than 32 characters in length.
Wi-Fi Alliance certificationD
This wireless Ethernet multi-function print serv er is a Wi-Fi certified IEEE 802.11b/802.11g 
product by the Wi-Fi Alliance. The Wi-Fi Alliance ce rtification ensures the interoperability of other 
wireless LAN products based on  the IEEE 802.11 specification. For more information on the Wi-Fi 
Alliance and other Wi-Fi certified  products, visit http://www.wi-fi.org/
. 
						

							162
Wireless one-push configurationD
If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ 
(PBC
1) or AOSS™, you can configure the machine easily without a computer. By pushing a 
button on the wireless LAN router / access point  and using the menu on the machine, you can set 
up the wireless network and security settings. Se e the User’s Guide for your wireless LAN router 
/ access point for instructions on how to access one-push mode.
1Push Button Configuration
Note
Routers or access points that support Se cureEasySetup™, Wi-Fi Protected Setup™ or 
AOSS™ have the symbols shown below.
 
 
 
  
						

							163
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of 
these features depends on the model you purchased.
E
GlossaryE
ADF (automatic document feeder)
The document can be placed in the ADF 
and scanned one page at a time 
automatically.
Auto Reduction Reduces the size of incoming faxes.
Automatic fax transmission Sending a fax without picking up the 
handset of the external telephone.
Automatic Redial A feature that enables your machine to 
redial the last fax number after five 
minutes if the fax did not go through 
because the line was busy.
Backup Print Your machine prints a copy of every fax 
that is received and stored in memory.This 
is a safety feature  so you will not lose 
messages during a power failure.
Batch Transmission As a cost saving feature, all delayed faxes 
to the same fax number will be sent as one 
transmission.
Beeper Volume Volume setting for the beep when you 
press a key or make an error.
Broadcasting The ability to send th e same fax message 
to more than one location.
BT Call Sign A subscriber service purchased from the 
telephone company in the U.K. that gives 
you another phone number on an existing 
phone line. The Brother machine uses the 
new number to simulate a dedicated fax 
line. Cancel Job
Cancels a programmed print job and 
clears the machine’s memory.
CNG tones The special tones (beeps) sent by fax 
machines during automatic transmission 
to tell the receiving machine that a fax 
machine is calling.
Coding method Method of coding the information 
contained in the document. All fax 
machines must use a minimum standard 
of Modified Huffman (MH). Your machine 
is capable of greater compression 
methods, Modified Read (MR), Modified 
Modified Read (MMR) and JBIG* (* MFC-
7840W only), if the receiving machine has 
the same capability.
Communication error (or Comm. Error) An error during fax sending or receiving, 
usually caused by line noise or static.
Compatibility group The ability of one fax unit to communicate 
with another. Compat ibility is assured 
between ITU-T Groups.
Contrast Setting to compensate for dark or light 
documents, by making faxes or copies of 
dark documents lighter and light 
documents darker.
Delayed Fax Sends your fax at a  specified later time 
that day.
Dual Access Your machine can scan outgoing faxes or 
scheduled jobs into memory at the same 
time it is sending a fax or receiving or 
printing an incoming fax. 
						

							164
ECM (Error Correction Mode)Detects errors during fax transmission 
and resends the pages of the fax that had 
an error.
Extension telephone A telephone on the fax number that is 
plugged into a separate wall socket.
External phone A TAD (telephone answering device) or 
telephone that is connected to your 
machine.
F/T Ring Time The length of time that the Brother 
machine pseudo/double-rings (when the 
Receive Mode setting is Fax/Tel) to notify 
you to pick up a voice call that it answered.
Fax Detect Enables your machine to respond to CNG 
tones if you interrupt a fax call by 
answering it.
Fax Forwarding Sends a fax received into the memory to 
another pre-programmed fax number.
Fax Journal Lists information about the last 200 
incoming and outgoing faxes. TX means 
Transmit. RX means Receive.
Fax Storage You can store faxes in the memory.
Fax tones The signals sent by sending and receiving 
fax machines while communicating 
information.
Fax/Tel You can receive faxes and telephone 
calls. Do not use this mode if you are 
using a telephone answering device 
(TAD).
Fine resolution Resolution is 203  × 196 dpi. It is used for 
small print and graphs. Greyscale
The shades of grey available for copying 
and faxing photographs.
Group number A combination of One Touch and 
Speed Dial numbers that are stored on a 
One Touch key or in a Speed Dial location 
for Broadcasting.
Help list A printout of the complete Menu table that 
you can use to program your machine 
when you do not have the User’s Guide 
with you.
Journal Period The pre-programmed time period 
between automatically printed Fax 
Journal Reports. You can print the Fax 
Journal on demand without interrupting 
the cycle.
LCD (liquid crystal display) The display screen  on the machine that 
shows interactive messages during On-
Screen Programming and shows the date 
and time when the machine is idle.
Manual fax When you lift the handset  of your external 
telephone so you can hear the receiving 
fax machine answer before you press 
Start  to begin transmission. 
Menu mode Programming mode for changing your 
machine’s settings.
OCR (optical character recognition) The bundled ScanSoft™ 
PaperPort™ 11SE with OCR or Presto!
® 
PageManager
® software application 
converts an image of text to text you can 
edit.
One Touch Keys on the machine’s control panel 
where you can store numbers for easy 
dialling. You can stor e a second number 
on each key if you press  Shift and the 
One Touch key together. 
						

							Glossary165
E
Out of Paper ReceptionReceives faxes into the machine’s 
memory when the machine is out of paper.
Overseas Mode Makes temporary changes to the fax 
tones to accommodate noise and static on 
overseas telephone lines.
Pause Allows you to place a 2.8 second delay in 
the dialling sequence while you are 
dialling using the dial  pad or while you are 
storing One Touch and Speed Dial 
numbers. Press  Redial/Pause as many 
times as needed for longer pauses.
Polling The process of a fax machine calling 
another fax machine to retrieve waiting fax 
messages.
Pulse A form of rotary dialling on a telephone 
line.
Real Time Transmission When memory is full, you can send faxes 
in real time.
Remaining jobs You can check which programmed fax 
jobs are waiting in the memory and cancel 
the jobs individually.
Remote Access Code Your own four-digit code (– – – l) that 
allows you to call and access your 
machine from a remote location.
Remote Activation code Press this code ( l 5 1) when you answer 
a fax call on an extension or external 
telephone.
Remote Retrieval Access The ability to access your machine 
remotely from a touch tone telephone.
Resolution The number of vertical and horizontal lines 
per inch. Ring Delay
The number of rings before the machine 
answers in  Fax Only and Fax/Tel  
modes.
Ring Volume Volume setting for the machine’s ring.
Scanning The process of sending an electronic 
image of a paper document into your 
computer.
Search An electronic, alphabetical listing of stored 
One Touch, Speed Dial and Group 
numbers.
Speed Dial A pre-programmed number for easy 
dialling. You must press 
Search/Speed Dial, then enter the three-
digit Speed Dial location and press  Start 
to begin the dialling process.
Station ID The stored information that appears on 
the top of faxed pages. It includes the 
sender’s name and fax number.
TAD (telephone answering device) You can connect an external TAD to your 
machine.
Tel Index List A listing of names and numbers stored in 
One Touch and Speed Dial memory, in 
numerical order.
Temporary settings You can choose certain options for each 
fax transmission and copy without 
changing the default settings.
Tone A form of dialling on  the telephone line 
used for Touch Tone telephones.
Transmission The process of sending faxes over the 
telephone lines from your machine to the 
receiving fax machine. 
						

							166
User Settings ListA printed report that shows the current 
settings of the machine.
Xmit Report (Transmission Verification 
Report) A listing for each tran smission, that shows 
its date, time and number. 
						

							Index
167
F
F
A
ADF (automatic document feeder)faxing
 .................................................... 32
using
 ..................................................... 19
Answering machine (TAD) connecting
 ............................................ 46
Apple® Macintosh®
See Software User’s Guide on the 
CD-ROM.
Automatic fax receive
 ............................................ 40
easy receive
 ....................................... 41
Fax Detect
 ......................................... 41
fax redial
 ............................................... 52
B
Broadcasting ............................................ 33
cancelling
 .............................................. 33
setting up groups for
 ............................. 54
C
Cancelling broadcast in process
 ............................. 33
fax jobs in memory
 ................................ 38
jobs awaiting redial
 ............................... 38
print jobs
 ................................................. 8
remote fax options
 ................................ 58
Cleaning corona wire
 ......................................... 118
drum unit
 ............................................. 120
laser scanner window
 ......................... 116
scanner glass
 ...................................... 115
Connecting external TAD (answering machine)
 ....... 46
external telephone
 ................................ 48
Consumable items
 ................................. 122
Control panel overview
 .............................. 6
ControlCenter2 (for Macintosh®)
See Software User’s Guide on the 
CD-ROM.
ControlCenter3 (for Windows
®)
See Software User’s Guide on the 
CD-ROM. Copy
contrast
 .......................................... 68, 72
Enlarge/Reduce key
 ............................. 69
enter copy mode
 .................................. 68
keys
 .................................................. 8, 69
multiple
 ................................................. 68
N in 1 (page layout)
 .............................. 72
out of memory
 ...................................... 73
quality
 ................................................... 71
single
 .................................................... 68
sort (ADF only)
 ..................................... 71
temporary settings
 ................................ 69
using ADF
 ............................................ 71
using scanner glass
 ............................. 72
Cordless telephone (non-Brother)
 ........... 50
Cover page
 .............................................. 34
custom comments
 ................................ 34
for all faxes
 ........................................... 35
for next fax only
 .................................... 34
printed form
 .......................................... 35
D
Delayed batch transmission .................... 37
Dialling a pause
 ................................................ 52
automatic fax redial
 .............................. 52
groups (broadcasting)
 .......................... 33
manual
 ................................................. 51
one touch
 ............................................. 51
restricting dialling
 ................................. 29
speed dial
 ............................................. 51
using the Search key
 ............................ 51
Document how to load
 ..................................... 19, 20
jam
 ..................................................... 109
Drum unit checking (remaining life)
 .................... 128
cleaning
 ...................................... 118, 120
replacing
 ............................................. 125
Dual access
 ............................................. 36
E
Enlarge/Reduce key ................................ 69
Envelopes
 ............................... 9, 14, 15, 17
how to load
 ........................................... 11 
						

							168
Equalization ........................................... 102
Error messages on LCD
 ........................ 103
Comm. Error
 ....................................... 103
Init Unable XX
 ..................................... 105
No Paper
 ............................................. 105
Not Registered
 ......................................51
Out of Memory
 .................................... 106
Print Unable XX
 .................................. 106
Scan Unable XX
 .................................. 107
Extension telephone, using
 ......... 48, 49, 50
External telephone, connecting
 ................48
F
Fax codes changing
 ........................................ 50, 59
fax receive code
 ............................. 48, 50
remote access code
 .............................. 59
telephone answer code
 .................. 48, 50
Fax forwarding changing remotely
 .......................... 60, 61
programming a number
 .........................56
Fax storage
 .............................................. 56
printing from memory
 ............................43
turning off
 .............................................. 58
turning on
 .............................................. 56
Fax, stand-alone receivingeasy receive
 .......................................41
fax forwarding
 ....................................61
fax receive stamp
 ...............................42
from extension telephone
 ............ 48, 50
polling receive
 ....................................62
reducing to fit on paper
 ......................42
retrieving from a remote site
 ....... 60, 61
ring delay, setting
 ...............................41
sequential polling
 ...............................63
telephone line interference
 ............... 102
sending
 .......................................... 21, 32
broadcasting
 ......................................33
cancelling from memory
 .....................38
contrast
 .............................................. 35
delayed batch
 .....................................37
delayed fax
 .........................................37
from ADF
 ............................................32
from memory (dual access)
 ...............36
from scanner glass
 .............................32
manual
 ...............................................38
overseas
 ............................................37
polled transmit
 ....................................63 real time transmission
 ....................... 36
resolution
 ........................................... 36
telephone line interference
 .............. 102
Fax/Tel mode answering at extension telephones
 48, 50
easy receive
 ......................................... 41
F/T ring time (double-ring)
 .................... 41
fax receive code
 ............................. 48, 50
receiving faxes
 ..................................... 48
ring delay
 .............................................. 41
telephone answer code
 .................. 48, 50
Function Lock
 .......................................... 25
G
Greyscale .............................................. 164
Groups for broadcasting
 .......................... 54
H
HELP ....................................................... 66
Help List
 ............................................... 66
LCD messages
 ................................... 130
Menu Table
 ................................ 130, 132
using menu keys
 ................................ 130
J
Jams document
 ............................................ 109
paper
 .................................................. 110
Job Cancel key
 .......................................... 8
L
Labels ..........................................14, 15, 18
LCD (liquid crystal display)
 ................ 8, 130
contrast
 ................................................. 23
Help List
 ............................................... 66
M
Machine information checking remaining life of drum unit
 ... 128
page counts
 ........................................ 128
Macintosh®
See Software User’s Guide on the 
CD-ROM.
Maintenance, routine
 ............................. 114 
						

							169
F
checking the remaining life of drum unit 
............................................................. 128
replacing drum unit
 .......................................... 125
toner cartridge
 .................................. 122
Manual dialling
 ................................................... 51
receive
 .................................................. 40
transmission
 .......................................... 38
Memory storage
 ................................................ 130
Menu Table
 ................................... 130, 132
using menu keys
 ................................. 130
Mode, entering copy
 ...................................................... 68
fax
 ......................................................... 32
scan
 ........................................................ 8
Multi-line connections (PBX)
 .................... 47
N
N in 1 (page layout) .................................. 72
Network faxingSee Software User’s Guide on the 
CD-ROM.
printing See Network User’s Guide on the 
CD-ROM.
scanning See Software User’s Guide on the 
CD-ROM.
O
One touchchanging
 ............................................... 53
setting up
 .............................................. 52
using
 ..................................................... 51
Out of Memory message
 ........... 38, 73, 106
P
Packing and shipping the machine ........ 129
Page layout (N in 1)
 ................................. 72
Paper
 .............................................. 14, 149
how to load
 ............................................. 9
jam
 ...................................................... 110
recommended
 ....................................... 14
size
 ....................................................... 15 size of document
 ........................ 152, 153
size of paper
 ....................................... 150
tray capacity
 ......................................... 15
type
 ................................................ 15, 21
PaperPort™ 11SE with OCR See Software User’s Guide on the 
CD-ROM and Help in the PaperPort™ 
11SE application to access How-to-Guides.
PC Fax See Software User’s Guide on the 
CD-ROM.
Polling polled transmit
 ...................................... 63
polling receive
 ...................................... 62
sequential polling
 ................................. 63
Power failure
 ......................................... 130
Print difficulties
 ....................................... 89, 91
drivers
 ................................................ 154
fax from memory
 .................................. 43
Job Cancel key
 ....................................... 8
keys
 ........................................................ 8
paper jams
 ......................................... 110
quality
 ............................................. 93, 96
reports
 .................................................. 66
resolution
 ............................................ 154
Secure key
 ............................................. 8
specifications
 ...................................... 154
Printing See Software User’s Guide on the 
CD-ROM.
Programming your machine
 .................. 130
Q
Quality copying
 ................................................. 71
printing
 ........................................... 93, 96
Quick dial
 ................................................. 52
broadcasting
 ......................................... 33
using groups
 ...................................... 33
group dial changing
 ............................................ 53
setting up groups for broadcasting
 .... 54
one touch dial changing
 ............................................ 53
custom scan profile
 ........................... 52
setting up
 ........................................... 52
using
 .................................................. 51
search
 .................................................. 51 
						

							170
speed dialchanging
 ............................................53
custom scan profile
 ............................53
setting up
 ........................................... 53
using
 ..................................................51
R
Redial/Pause key .....................................52
Reducing copies
 ....................................................69
incoming faxes
 ......................................42
Remote retrieval
 .......................................59
access code
 ..........................................59
commands
 ............................................61
getting your faxes
 ..................................60
Remote setup See Software User’s Guide on the 
CD-ROM.
Replacing drum unit
 ............................................. 125
toner cartridge
 ..................................... 122
Reports
 ............................................. 65, 66
Fax Journal
 .................................... 65, 66
journal period
 .....................................65
Help List
 ................................................66
how to print
 ........................................... 66
Network Configuration
 ..........................66
Tel Index List
 .........................................66
Transmission Verification
 ......................65
User Settings
 ........................................66
Resolution copy
 .................................................... 152
fax (standard, fine, superfine, photo)
 
...................................................... 36, 150
print
 ..................................................... 154
scan
 .................................................... 153
setting for next fax
 ................................. 36
Resolution key
 .................................... 8, 36
Restricted users
 .......................................26
Ring delay, setting
 ...................................41
S
Safety instructions ....................................86
Scanner glass faxing
 ....................................................32
using
 .....................................................20 Scanning
See Software User’s Guide on the 
CD-ROM.
Search/Speed Dial key
 ...................... 51, 54
Secure key
 ................................................ 8
Security restricting dialling
 .................................. 29
Secure function lock administrator password
 ..................... 25
Public user
 ........................................ 26
restricted users
 .................................. 26
Secure key
 ............................................. 8
Setting lock
 ........................................... 28
Serial number how to find ...............See inside front cover
Shipping the machine
 ............................ 129
Sleep time
 ............................................... 23
Sort
 .......................................................... 71
Speed dial changing
 ............................................... 53
setting up
 .............................................. 53
using
 ..................................................... 51
T
TAD (telephone answering device), external 
.................................................................. 40 connecting
 ............................................ 46
recording OGM
 ..................................... 47
Tel/R key
 ................................................... 8
Telephone line connections
 .......................................... 46
difficulties
 .............................................. 89
interference
 ........................................ 102
multi-line (PBX)
 .................................... 47
Temporary copy settings
 ......................... 69
Text, entering
 ........................................ 145
Toner cartridge, replacing
 ..................... 122
Toner save
 .............................................. 23
Transparency
 .................................... 10, 14
Troubleshooting
 ....................................... 89
document jam
 ..................................... 109
error messages on LCD
 ..................... 103
if you are having difficulty copy quality
 ....................................... 91
incoming calls
 .................................... 90
network
 .............................................. 93
paper handling
 .................................. 92
print quality
 .................................. 93, 96
printing
 ........................................ 89, 91