Brother 7840 W User Guide

							Section I
GeneralI
General information2
Loading paper and documents9
General setup21
Security features24 
						

							2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine.
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
Accessing the 
Software User’s Guide 
and Network User’s 
Guide (MFC-7440N and 
MFC-7840W only)
1
This User’s Guide does not contain all the 
information about the machine such as how 
to use the advanced features of Fax, Printer, 
Scanner, PC Fax and Network (MFC-7440N 
and MFC-7840W only). When you are ready 
to learn detailed information about these 
operations, read the  Software User’s Guide 
and  Network User’s Guide  (MFC-7440N 
and MFC-7840W only).
General information1
Bold Bold style identifies keys on the 
machine control panel or 
computer screen.
Italics Italicized style emphasizes an 
important point or refers you to 
a related topic.
Courier New  Courier New font
 identifies the 
messages shown on the LCD 
of the machine.
 Warnings tell you what to do to 
prevent possible personal injury.
 Cautions specify  procedures you 
must follow or avoid to prevent 
possible damage to the machine or 
other objects.
 Electrical Hazard icons alert you to a 
possible electrical shock.
 Hot Surface icons warn you not to 
touch machine parts that are hot.
 Incorrect setup icons alert you to 
devices and operations that are not 
compatible wit h the machine.
 Note icons give useful tips. 
						

							General information3
1
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the  Start 
menu, point to  Brother, MFC-XXXX (where 
XXXX is your model name) from the program 
group, and then click  User’s Guides in 
HTML format .
If you have not installe d the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labelled 
Windows
® into your CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name.The CD-ROM main 
menu will appear.
 
If this window does not appear, use 
Windows
® Explorer to find and run the 
start.exe program from the root directory 
of the Brother CD-ROM.
dClick Documentation .
eClick the documentation you want to 
read:
„ HTML documents (2 manuals): 
Software User’s Guide and 
Network User’s Guide  (MFC-
7440N and MFC-7840W only) in 
HTML format.
This format is recommended for 
viewing on your computer.
„ PDF documents (4 manuals):
User’s Guide  for stand-alone 
operations,  Software User’s Guide , 
Network User’s Guide  (MFC-
7440N and MFC-7840W only) and 
Quick Setup Guide .
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solutions Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.) 
						

							Chapter 1
4
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„ Scanning a document using the TWAIN 
driver in Chapter 2
„ Scanning a document using the WIA 
driver (For Windows
® XP/Windows Vista® 
only) in Chapter 2
„ Using ControlCenter3 in Chapter 3
„ Network Scanning in Chapter 4 (MFC-
7440N and MFC-7840W only)
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides
1
„The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help  selection in the 
ScanSoft™ PaperPort™ 11SE 
application.
Viewing documentation (Macintosh®)1
aTurn on your Macintosh®.
Insert the Brothe r CD-ROM labelled 
Macintosh
® into your CD-ROM drive.
bThe following window will appear. 
cDouble-click the Documentation  icon.
dIf the language selection screen 
appears, double-click your language.
eDouble-click the top page file to view the 
Software User’s Guide and Network 
User’s Guide (MFC-7440N and MFC-
7840W only) in HTML format.
fClick the documentation you want to 
read.
„ Software User’s Guide
„ Network User’s Guide
(MFC-7440N and MFC-7840W only)
Note
The documents are also available in PDF 
format (4 manuals): 
User’s Guide  for stand-alone operations, 
Software User’s Guide , Network User’s 
Guide  (MFC-7440N and MFC-7840W 
only) and Quick Setup Guide . 
The PDF format is recommended for 
printing the manuals.
Double-click  Brother Solutions Center 
icon to go to the Brother Solutions Center, 
where you can view or download the PDF 
documents. (Internet access and PDF 
Reader software are required.)
  
						

							General information5
1
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„Scanning in Chapter 9
„ Using ControlCenter2 in Chapter 10
„ Network Scanning in Chapter 11 (MFC-
7440N and MFC-7840W only)
Presto!® PageManager® Users Guide:1
„The complete Presto!® PageManager® 
User’s Guide can be viewed from the Help 
selection in the Presto!
® PageManager® 
application. 
						

							Chapter 1
6
Control panel overview1
MFC-7320
 
MFC-7440N  and MFC-7840W  have the same keys.
 
5 1
2
6
3
7
4
8 
						

							General information7
1
 
  
						

							Chapter 1
8
1 Fax and telephone keys: Tel/R
This key is used to have a telephone 
conversation after picking up the external 
handset during the F/T pseudo-ring.
When connected to a PBX, you can use this 
key to gain access to an outside line, to recall 
an operator, or to transfer a call to another 
extension.
Resolution
Sets the resolution when sending a fax.
Redial/Pause
Redials the last number called. It also inserts a 
pause when programming quick dial numbers 
or when dialling a number manually.
2 One Touch keys These 4 keys give you  instant access to 8 
previously stored numbers.
Shift
Lets you access One Touch numbers 5 to 8 
when held down.
3LCD Displays messages to help you set up and use 
your machine.
4 Menu keys: Menu
Lets you access the Menu to program your 
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the 
current setting.
OK
Lets you store your settings in the machine.
Volume keys
 d  or  c  
Press to scroll backwards or forwards through 
menu selections. Press to change the volume 
when in fax or standby mode.
a  or  b
Press to scroll through the menus and options.
b  Search/Speed Dial
Lets you look up numbers that are stored in the 
dialling memory. It also lets you dial stored 
numbers by pressing a three-digit number.
Reports
Print the Transmission Verification Report, 
Help List, Tel Index List, Fax Journal, 
User Settings, Network Configuration* (*MFC-
7440N and MFC-7840W only) and Order 
Form. 5Dialpad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
The # key temporarily switches the dialling 
mode from Pulse to Tone during a telephone 
call.
6Stop/Exit Stops an operation or  exits from a menu.
7Start Lets you start sending faxes, making copies or 
scanning.
8 Mode keys:
 Fax
Puts the machine in Fax mode.
 Scan
Puts the machine in Sc an mode. (For details 
about scanning, see the  Software User’s Guide 
on the CD-ROM .)
  Copy
Puts the machine in Copy mode.
9 Print keys: Secure  (MFC-7440N and MFC-7840W only)
You can print data saved in memory when you 
enter your four-digit password. (For details 
about using the Secure key, see the  Software 
User’s Guide on the CD-ROM .)
(MFC-7840W only) When using Secure 
Function Lock, you can  switch restricted users 
by holding down  Shift as you press the Secure 
key. (See  Secure Function Lock (MFC-7840W 
only)  on page 25.)
Job Cancel
Cancels a programmed print job and clears it 
from the machine’s memory.
To cancel multiple print jobs, hold down this 
key until the LCD shows 
Job Cancel (All) .
10 Copy keys: Options
You can quickly and easily choose temporary 
settings for copying.
Enlarge/Reduce
Reduces or enla
r

ges copies. 
						

							9
2
2
Loading paper and 
print media
2
The machine can feed paper from the 
standard paper tray or manual feed slot.
When you put paper into the paper tray, note 
the following:„ If your application software supports 
paper size selection on the print menu, 
you can select it through the software. If 
your application software does not 
support it, you can set the paper size in 
the printer driver or by using the control 
panel buttons.
„ Before using paper that has holes in it, 
such as organizer sheets, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
 
Loading paper in the paper 
tray2
Printing on plain paper, recycled 
paper or transparencies from the 
paper tray
2
aPull the paper tray completely out of the 
machine.
 
bWhile pressing the green paper guide 
release lever, slide the paper guides to 
fit the paper size. Make sure that the 
guides are firmly in the slots.
 
Loading paper and documents2 
						

							Chapter 2
10
cPut paper in the tray, and make sure that 
the paper is below the maximum paper 
mark (1). The side to be printed on must 
be face down.
 
CAUTION 
To prevent damage to your machine 
caused by paper misfeeding, make sure the 
paper guides touch t he sides of the paper.
 
dPut the paper tray firmly back in the 
machine. Make sure t hat it is completely 
inserted into the machine.
eFold out the support flap (1) to prevent 
paper from sliding off the face-down 
output tray.
 
Loading paper in the manual 
feed slot2
You can load envelopes and special print 
media one at a time into this slot. Use the 
manual feed slot to print or copy on labels, 
envelopes or thicker paper.
Printing on plain paper, recycled 
paper or transparencies from the 
manual feed slot
2
Note
The machine automatically turns on the 
Manual Feed mode when you put paper in 
the manual feed slot.
 
aLift up the support flap (1) to prevent 
paper from sliding off the face-down 
output tray, or remove each page as 
soon as it comes out of the machine.
 
bOpen the manual feed slot cover. 
1
1
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