Brother 8460 N Manual

							USER’S GUIDE
MFC-8460N
MFC-8860DN
MFC-8870DW
  
						

							If you need to call Customer Service
Please complete the following information for future 
reference:
Model Number:  MFC-8460N, MFC-8860DN and 
MFC-8870DW
(Circle your model number)
Serial Number:
 1                                                                      
Date of Purchase:                                                                    
Place of Purchase:                                                                  
1The serial number is on the back of the unit. Retain 
this User’s Guide with your sales receipt as a 
permanent record of your purchase, in the event of 
theft, fire or warranty service.
Register your product on-line at
 
http://www.brother.com/registration
 
By registering your product with Brother, you will be recorded as the 
original owner of the product. Your registration with Brother:
„may serve as confirmation of the purchase date of your product 
should you lose your receipt; and,
„may support an insurance claim by you in the event of product loss 
covered by insurance.
© 2006 Brother Industries, Ltd. 
						

							i
Approval Information and Compilation and 
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE 
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was 
originally purchased, and does not offer any warranty in the event that this product is used on 
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, 
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without 
notice.
Brother reserves the right to make changes without notice in the specifications and materials 
contained herein and shall not be responsible for any damages (including consequential) caused 
by reliance on the materials presented, including but not limited to typographical and other errors 
relating to the publication. 
						

							ii
EC Declaration of Conformity under the R & TTE 
Directive
  
						

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Table of Contents
Section I General
1 General information
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the complete User’s Guide ................................................................... 2
Viewing documentation ................................................................................... 2
Control panel overview .......................................................................................... 5
Status LED indications .................................................................................... 8
2 Loading documents and paper
Loading documents ............................................................................................. 10
Using the ADF ............................................................................................... 10
Using the scanner glass ................................................................................ 11
Acceptable paper and other media...................................................................... 11
Recommended media ................................................................................... 11
Handling and using media ............................................................................. 12
Loading paper, and other media.......................................................................... 14
Loading paper ................................................................................................ 14
Loading envelopes and other media ............................................................. 15
Printable Area ................................................................................................ 16
3 General setup
Mode timer........................................................................................................... 17
Paper settings...................................................................................................... 17
Paper Type .................................................................................................... 17
Paper Size ..................................................................................................... 18
Tray use in Copy mode ................................................................................. 18
Tray use in Fax mode .................................................................................... 19
Tray use in Print mode .................................................................................. 19
Volume Settings................................................................................................... 20
Ring volume................................................................................................... 20
Beeper volume .............................................................................................. 20
Speaker volume............................................................................................. 20
Automatic daylight savings time .......................................................................... 21
Ecology features .................................................................................................. 21
Toner save..................................................................................................... 21
Sleep time...................................................................................................... 22
Turning off the scanner lamp ......................................................................... 22
LCD Contrast ....................................................................................................... 22 
						

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4 Security features
Security ................................................................................................................ 23
Setting Lock ...................................................................................................23
Secure Function Lock .................................................................................... 24
Section II Fax
5 Sending a fax
How to fax ............................................................................................................ 30
Entering fax mode ......................................................................................... 30
Sending a single-sided fax from the ADF ...................................................... 30
Sending a 2-sided fax from the ADF 
(MFC-8860DN and MFC-8870DW only) ................................................... 30
Sending a fax from the scanner glass ........................................................... 31
Faxing legal size documents from the scanner glass .................................... 31
Cancelling a fax in progress .......................................................................... 31
Broadcasting ........................................................................................................ 32
Cancelling a Broadcast in progress ............................................................... 32
Additional sending operations .............................................................................. 33
Sending faxes using multiple settings ........................................................... 33
Electronic cover page .................................................................................... 33
Contrast ......................................................................................................... 35
Changing fax resolution ................................................................................. 35
Dual access ...................................................................................................36
Real time transmission .................................................................................. 36
Overseas mode ............................................................................................. 37
Delayed faxing ...............................................................................................37
Delayed batch transmission .......................................................................... 37
Checking and cancelling waiting jobs ............................................................ 38
Sending a fax manually ................................................................................. 38
Out of Memory message ............................................................................... 38
6 Receiving a fax
Receive modes .................................................................................................... 39
Choosing the receive mode ........................................................................... 39
Using Receive Modes .......................................................................................... 40
Fax only ......................................................................................................... 40
Fax/Tel ........................................................................................................... 40
Manual ........................................................................................................... 40
External TAD .................................................................................................40
Receive Mode settings ........................................................................................ 41
Ring Delay ..................................................................................................... 41
F/T Ring Time ................................................................................................ 41
Fax Detect ..................................................................................................... 42
Setting the Print Density ................................................................................42
Additional receiving operations ............................................................................ 43
Printing a reduced incoming fax .................................................................... 43
Duplex printing for Fax mode (MFC-8860DN and MFC-8870DW only) ........ 43 
						

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Setting the Fax Receive Stamp ..................................................................... 44
Receiving faxes into memory ........................................................................ 44
Printing a fax from the memory ..................................................................... 45
7 Phone and external devices
Phone line services.............................................................................................. 46
Setting the Phone Line Type ......................................................................... 46
BT Call Sign (U.K. only)................................................................................. 47
Connecting an external TAD ............................................................................... 47
Connections................................................................................................... 48
Recording an outgoing message ................................................................... 48
Multi-line connections (PBX) ......................................................................... 48
External and extension phones ........................................................................... 49
Operation from extension telephones............................................................ 49
For Fax/Tel mode only................................................................................... 49
Connecting an external or extension phone .................................................. 49
Using a cordless external handset ................................................................ 50
Using remote codes....................................................................................... 50
8 Dialling and storing numbers
How to Dial .......................................................................................................... 52
Manual dialling............................................................................................... 52
One-Touch dialling ........................................................................................ 52
Speed-Dialling ............................................................................................... 52
Search ........................................................................................................... 53
LDAP (Lightweight Directory Access Protocol) Search 
(MFC-8860DN and MFC-8870DW only) ................................................... 53
Fax redial ....................................................................................................... 53
Storing numbers .................................................................................................. 54
Storing a pause ............................................................................................. 54
Storing One-Touch dial numbers................................................................... 54
Storing Speed-Dial numbers ......................................................................... 56
Changing One-Touch and Speed-Dial numbers ........................................... 57
Setting up Groups for broadcasting ............................................................... 58
Combining Quick-Dial numbers ..................................................................... 59
Tone or Pulse ................................................................................................ 59
9 Remote fax options
Fax forwarding ..................................................................................................... 60
Fax storage.......................................................................................................... 61
PC fax receive ..................................................................................................... 61
Changing remote fax options............................................................................... 62
Turning off remote fax options ....................................................................... 62
Remote retrieval .................................................................................................. 63
Setting a remote access code ....................................................................... 63
Using your remote access code .................................................................... 63
Retrieving fax messages ............................................................................... 64
Changing the fax forwarding number ............................................................ 64
Remote fax commands........................................................................................ 65 
						

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10 Printing reports
Fax reports........................................................................................................... 66
Transmission verification report.....................................................................66
Fax journal ..................................................................................................... 66
Reports ................................................................................................................ 67
How to print a report ...................................................................................... 67
11 Polling
Polling receive ..................................................................................................... 68
Secure polling ................................................................................................ 68
Delayed polling .............................................................................................. 68
Sequential polling .......................................................................................... 69
Polled transmit ..................................................................................................... 69
Setup for polled transmit................................................................................69
Setup for polled transmit with a secure code................................................. 69
Section III Copy
12 Making copies
How to copy ......................................................................................................... 72
Entering copy mode....................................................................................... 72
Making a single copy .....................................................................................72
Making multiple copies .................................................................................. 72
Stop copying .................................................................................................. 72
Copy options ........................................................................................................73
Changing copy quality ................................................................................... 73
Changing text copy resolution ....................................................................... 74
Enlarging or reducing the image copied ........................................................ 74
Making N in 1 copies or a poster ................................................................... 75
Duplex (2-sided) copying 
(MFC-8860DN and MFC-8870DW only) ................................................... 77
Sorting copies using the ADF ........................................................................ 79
Adjusting contrast ..........................................................................................79
Tray Select .................................................................................................... 80
Out of Memory message .....................................................................................80
Section IV Software
13 Software and Network features
Software and Network features ........................................................................... 82 
						

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Section V Appendices
A Safety and Legal
Choosing a location ............................................................................................. 84
Important Information........................................................................................... 85
Safety precautions ......................................................................................... 85
IEC 60825-1 Specification ............................................................................. 88
Disconnect device ......................................................................................... 88
Wiring information.......................................................................................... 88
LAN connection ............................................................................................. 89
Radio interference ......................................................................................... 89
International Energy Star
® Compliance Statement ....................................... 89
EU Directive 2002/96/EC and EN50419........................................................ 89
Important safety instructions.......................................................................... 90
Trademarks ................................................................................................... 92
BOptions
Optional Paper Tray (LT-5300) ............................................................................ 93
Memory Board ..................................................................................................... 93
DIMM types ................................................................................................... 93
Installing extra memory ................................................................................. 94
C Troubleshooting and routine maintenance
Troubleshooting ................................................................................................... 95
Solutions to common problems ..................................................................... 95
Improving the print quality ........................................................................... 101
Setting Dial Tone detection ......................................................................... 105
Compatibility ................................................................................................ 105
Error messages ................................................................................................. 106
Checking if the machine has faxes in its memory ....................................... 110
Sending faxes to another fax machine ........................................................ 110
Sending faxes to your PC ............................................................................ 110
Document jams............................................................................................ 111
Paper jams .................................................................................................. 112
Routine maintenance......................................................................................... 116
Cleaning the outside of the machine ........................................................... 116
Cleaning the scanner glass ......................................................................... 118
Cleaning the laser scanner window ............................................................. 118
Cleaning the corona wire ............................................................................. 120
Cleaning the drum unit ................................................................................ 120
Replacing the toner cartridge (TN-3130/TN-3170) ...................................... 121
Replacing the toner cartridge ...................................................................... 122
Replacing the drum unit (DR-3100) ............................................................. 124
Replacing periodic maintenance parts............................................................... 126
Packing and shipping the machine .................................................................... 127 
						

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Machine Information ..........................................................................................128
Checking the serial numbers .......................................................................128
Checking the page counters ........................................................................ 128
Checking the remaining life of parts ............................................................128
D Menu and Features
On screen programming .................................................................................... 129
Menu table ................................................................................................... 129
Memory storage........................................................................................... 129
Menu keys ......................................................................................................... 129
Menu Table ........................................................................................................ 131
Entering Text ..................................................................................................... 146
E Specifications
General .............................................................................................................. 148
Print media......................................................................................................... 149
Fax ..................................................................................................................... 150
Copy ..................................................................................................................151
Scan................................................................................................................... 152
Print ................................................................................................................... 153
Interfaces ...........................................................................................................153
Computer requirements ..................................................................................... 154
Consumable items .............................................................................................155
Ethernet wired network (MFC-8460N and MFC-8860DN only) ......................... 156
Ethernet wireless network (MFC-8870DW only)................................................157
Authentication and encryption for wireless users only................................. 158
F Glossary
Glossary.............................................................................................................160
GIndex
Index .................................................................................................................. 164