Brother Control Center 3 User Guide

							Brother PC-FAX Software (MFC models only) 
95
5
Brother Address Book5
aClick the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), 
PC-FAX Sending, then PC-FAX Address Book.
The Brother Address Book dialog box appears:
 
Setting up a member in the Address Book5
In the Brother Address Book dialog box you can add, edit and delete members and groups. 
aIn the Address Book dialog box, click the   icon to add a member.
The Brother Address Book Member Setup dialog box appears:
 
bIn the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to 
save the information. 
						

							Brother PC-FAX Software (MFC models only) 
96
5
Speed Dial setup5
From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose 
the Facsimile style user interface.)
 
You can register a member or group on each of the ten Speed Dial buttons.
Registering an address in a Speed Dial button
5
aClick the Speed Dial button you want to program.
bClick the member or group you want to store on the Speed Dial button.
cClick Add >>.
Clearing a Speed Dial button
5
aClick the Speed Dial button you want to clear.
bClick Clear.
Note
You can select a speed dial from the PC-FAX interface to make sending a document easier & faster. 
  
						

							Brother PC-FAX Software (MFC models only) 
97
5
Setting up a group for broadcasting5
You can create a group to send the same PC-FAX to several recipients at one time.
aIn the Brother Address Book dialog box, click the   icon to create a Group.
The Brother Address Book Group Setup dialog box appears:
 
bEnter the name of the new group in the Group Name field.
cIn the Available Names box, choose each member to be included in the group, and then click Add >>.
Members added to the group appear in the Group Members box.
dAfter all the members you want have been added, click OK.
Note
You can have up to 50 members in a group.
 
Editing member information5
aChoose the member or group you want to edit.
bClick the edit   icon.
cChange the member or group information.
dClick OK. 
						

							Brother PC-FAX Software (MFC models only) 
98
5
Deleting a member or group5
aChoose the member or group you want to delete.
bClick the delete   icon.
cWhen the confirmation dialog box appears, click OK.
Exporting the Address Book5
You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an 
address book member that can be attached to an outgoing E-mail. (A vCard is an electronic business card 
that contains the sender’s contact information.) You can also export the Address Book as Remote Setup Dial 
Data that can be used by the Remote Setup application of your machine. (See Remote Setup (Not available 
for DCP models, MFC-J220, MFC-J265W, MFC-J270W, MFC-J410W and MFC-J415W) on page 86.) If you 
are creating a vCard, you must first click on the address book member you want to create the vCard for.
Exporting the current Address Book5
Note
If you are creating a vCard, you must first choose the member.
If you choose vCard in a, Save as type: will be vCard (*.vcf).
 
aDo one of the following:
From the Address Book, click File, Export, then Text.
From the Address Book, click File, Export, then vCard and go to step e.
From the Address Book, click File, Export, then Remote Setup Dial Data and go to step e.
bFrom the Available Items column, choose the data fields you want to export and then click Add >>.
Note
Choose the items in the order you want them listed.
 
cIf you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab 
or Comma to separate the data fields. 
						

							Brother PC-FAX Software (MFC models only) 
99
5
dClick OK to save the data. 
eEnter the name of the file, and then click Save.  
						

							Brother PC-FAX Software (MFC models only) 
100
5
Importing to the Address Book5
You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into 
your Address Book.
aDo one of the following:
From the Address Book, click File, Import, then Text.
From the Address Book, click File, Import, then vCard and go to step e.
From the Address Book, click File, Import, then Remote Setup Dial Data and go to step e.
 
bFrom the Available Items column choose the data fields you want to import, and click Add >>.
Note
From the Available Items list choose the fields in the same order they are listed in the import text file.
 
cChoose Tab or Comma based on the file format you are importing from Divide Character.
dClick OK to import the data. 
						

							Brother PC-FAX Software (MFC models only) 
101
5
eEnter the name of the file, and then click Open. 
Note
If you chose Text in a, Files of type: will be Text files (*.txt;*.csv).
  
						

							Brother PC-FAX Software (MFC models only) 
102
5
PC-FAX receiving (Not available for MFC-J220, MFC-J265W, 
MFC-J270W, MFC-J410W and MFC-J415W)
5
The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed 
when you install the MFL-Pro Suite and works on locally or network connected machines.
When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will 
automatically be sent to your PC.
If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine 
LCD will display the number of stored faxes received, for example:
When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.
To enable the PC-FAX Receive Software, do the following:
Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the 
machine. 
Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup 
folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)
Note
• See Troubleshooting in the Basic User’s Guide or visit the Brother Solutions Center 
(http://solutions.brother.com/
) for more information.
• To use PC-FAX receiving with a Windows
® XP, Windows Vista® and Windows®7 computer that is 
protected by a firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. 
If you are using Windows
® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary 
Firewall settings have already been made. For more information, see Firewall settings (For Network users) 
on page 110.
 
  
						

							Brother PC-FAX Software (MFC models only) 
103
5
Enabling the PC-FAX Receiving software on your machine5
You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax 
before the fax is sent to the PC or the PC is switched off.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose Setup Receive.
Press OK.
dPress a or b to choose Memory Receive.
Press OK.
ePress a or b to choose PC Fax Receive.
Press OK.
fConfirm the message.
Press OK.
gPress a or b to choose  or your PC name if connected on a network.
Press OK.
hPress a or b to choose Backup Print:On or Backup Print:Off.
Press OK.
iPress Stop/Exit.
Note
If you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power 
failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory 
when they have been successfully printed and sent to your PC. When you select Backup Print:Off 
your fax messages are automatically erased from your machine’s memory when they have been 
successfully sent to your PC.
 
Running the PC-FAX Receiving software on your PC5
Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive.
The PC-Fax Receiving dialog box appears. Confirm the message and click OK.
The PC-FAX icon appears in your PC tasktray.
  
						

							Brother PC-FAX Software (MFC models only) 
104
5
Setting up your PC5
aRight-click the PC-FAX   icon on your PC tasktray, and then click PC-Fax RX Setup.
The PC-Fax RX Setup dialog box appears:
 
bIn Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.
cIn File Format, choose .tif or .max as the received document format. The default format is .tif.
dTo play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX, 
and enter the path of the wave file.
eTo automatically start the PC-FAX receiving software when you start Windows®, check 
AddtoStartupfolder.
fIf you want to use the PC-FAX Receiving software over your network, see Configuring the Network 
PC-FAX Receiving Settings on page 105.