Brother Control Center 3 User Guide

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2
ePress and hold down the left mouse button and drag it over the portion you want to scan.  
fIf you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose 
Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you 
choose settings.
 
gClick the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™11SE window (or your 
application window).
Scanner Utility2
The Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for 
changing the Maximum Scanning Size setting.
(Windows
® XP users only) If you want to set Legal size as the default size, check Legal in the Scanner Utility 
dialog box. You must restart your PC for the new settings to take effect.
Note
If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make 
sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If 
you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.
  
						

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2
Running the utility
You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX 
menu (where XXXX is your model name)/Scanner Settings/Scanner Utility.
Screens on your PC may vary depending on your operating system or the model of your machine.
 
Note
(Windows Vista® and Windows®7)
When the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow or Yes.
 
• For users who do not have administrator rights: Enter the administrator password and click OK or Yes.
 
  
						

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2
Scanning a document using the WIA driver 
(Windows Photo Gallery and Windows Fax and Scan users)
2
Scanning a document into the PC2
There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the 
Flatbed scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using 
the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 49.)
aLoad your document.
bOpen your software application to scan the document.
cDo one of the following:
(Windows Photo Gallery)
Click File, then Import from Camera or Scanner. 
(Windows Fax and Scan) 
Click File, New, then Scan. 
dChoose the scanner you want to use.
eClick Import.
The Scan dialog box appears. 
						

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2
fAdjust the following settings, if needed, in the Scanner dialog box: 
1 Profile
2 Source
3 Paper size
4 Color format
5Filetype
6 Resolution
7 Brightness
8 Contrast
Note
By default, the scanner resolution can be set to a maximum of 1200 dpi.
If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 45.)
 
gClick the Scan button in the Scan dialog box.
The machine starts scanning the document.
1
2
3
4
5
6
7
8 
						

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2
Pre-Scanning and cropping a portion using the scanner glass2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When 
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
aFollow the steps from a to e of Scanning a document into the PC on page 47.
bPut the document face down on the scanner glass.
cChoose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner 
dialog box. 
 
1 Profile
2 Source
3 Color format
4Filetype
5 Resolution
6 Brightness
7 Contrast
8 Scanning area
Note
If your machine has no Auto Document Feeder (ADF), you do not need to specify the Source.
 
dClick Preview.
The whole image is scanned into the PC and appears in the scanning area (8).
1
2
3
4
5
6
78 
						

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2
ePress and hold down the left mouse button and drag it over the portion you want to scan. 
fClick the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window. 
						

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Using ScanSoft™ PaperPort™11SE with OCR by NUANCE™2
Note
ScanSoft™ PaperPort™11SE supports Windows® 2000 (SP4 or greater) or XP (SP2 or greater), XP 
Professional x64 Edition, Windows Vista
® and Windows®7 only.
 
ScanSoft™ PaperPort™11SE for Brother is a document management application. You can use 
PaperPort™11SE to view scanned documents.
PaperPort™11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics 
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
 
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™ 
Getting Started Guide. To view the ScanSoft™ PaperPort™11SE Getting Started Guide, choose Help 
from PaperPort™11SE menu bar and click Getting Started Guide. When you install MFL-Pro Suite, 
ScanSoft™ PaperPort™11SE for Brother is installed automatically. You can access ScanSoft™ 
PaperPort™11SE through the ScanSoft™ PaperPort™11SE program group located in 
Start/All Programs/ScanSoft PaperPort 11 on your PC.  
						

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Viewing items2
ScanSoft™ PaperPort™11SE gives several ways to view items:
Desktop view displays the item in the chosen folder with a thumbnail (a small graphic that shows each item 
in a desktop or folder) or an icon.
You can see both PaperPort™11SE items (MAX files) and non-PaperPort™11SE items (files created using 
other applications).
All graphical files (PaperPort™11SEs *.max and other files) will be displayed and include an icon that 
indicates the application that the specific file type is associated or created with. Non-graphical files are 
indicated by a small rectangular thumbnail and are not displayed as actual images.
 
Page View displays a close-up of a single page. You can open a PaperPort™11SE item by double-clicking 
its icon or the thumbnail in Desktop view.
As long as you have the appropriate application on your PC to display it, you can also open a non-
PaperPort™11SE item by double-clicking it.
  
						

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Organizing your items in folders2
PaperPort™11SE has an easy-to-use filing system for organizing your items. The filing system consists of 
folders and items that you choose to view in Desktop view. An item can be a PaperPort™11SE item or a 
non-PaperPort™11SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and 
view their items in Desktop view.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse 
button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™11SE MAX files and non PaperPort™11SE 
files) appear on the Desktop.
You can also use Windows
® Explorer to manage the folders and items shown in Desktop view.
Quick links to other applications2
ScanSoft™ PaperPort™11SE automatically recognizes many other applications on your PC and creates a 
‘working link’ to them.
The bar at the bottom of the PaperPort™11SE desktop shows which programs you can use with 
PaperPort™11SE.
 
To send an item from PaperPort™11SE to another program, simply drag and drop the item from the 
PaperPort™11SE desktop to the program icon on the Send To bar. PaperPort™11SE automatically converts 
the item to the preferred format.
If PaperPort™11SE does not automatically recognize one of the applications on your PC, you can manually 
create a link using the New Program Link command.
ScanSoft™ PaperPort™11SE with OCR lets you convert image text into text you 
can edit2
ScanSoft™ PaperPort™11SE can quickly convert a text document image into text that you can edit with a 
word processing application.
PaperPort™11SE uses the optical character recognition software (OCR), which comes with 
PaperPort™11SE. PaperPort™11SE can use your preferred OCR application if it is already on your PC. You 
can convert the entire item, or by using the Copy Text command, you can choose only a portion of the text 
to convert.
Dragging an item onto a word-processing link icon starts PaperPort™11SE’s built-in OCR application, or you 
can use your own OCR application.
  
						

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Importing items from other applications2
As well as scanning items, you can bring items into PaperPort™11SE in a variety of ways and convert them 
to PaperPort™11SE (MAX) files in several different ways:
Print to the Desktop view from another application, such as Microsoft
® Excel®.
Import files saved in other file formats, such as Windows
® Bitmap (BMP) or Tagged Image File Format 
(TIFF).
Exporting items into other formats2
You can export or save PaperPort™11SE items in several popular file formats, such as BMP, JPEG, TIFF or 
PDF.
Exporting an image file2
aClick File, then Save As in the PaperPort™11SE window.
The Save ‘XXXXX’ as dialog box is displayed.
bChoose the drive and folder where you want to store the file.
cEnter the new file name and choose the file type.
dClick Save to save your file, or Cancel to return to PaperPort™11SE without saving it.
Uninstalling ScanSoft™ PaperPort™11SE with OCR2
(Windows® 2000 Professional)2
aClick the Start button, Settings, Control Panel, then Add/Remove Programs.
bChoose ScanSoft PaperPort 11 from the list and click Change or Remove.
(Windows® XP)2
aClick the Start button, Control Panel, Add or Remove Programs, and click the 
Change or Remove Programs icon.
bChoose ScanSoft PaperPort 11 from the list and click Change or Remove.
(Windows Vista® and Windows®7)2
aClick the   button, Control Panel, Programs and Programs and Features.
bChoose ScanSoft PaperPort 11 from the list and click Uninstall.