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Brother Ppf 2900 Plain Paper Fax Manual

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    							ASSEMBLY AND CONNECTIONS   2 - 13
    4Plug one end of the second telephone line cord for your TAD into the L2 jack 
    of the two-line TAD. Plug the other end into the EXT.jack on the left side of the 
    FAX/MFC.
    You can keep two-line telephones on other wall outlets as always. There are two 
    ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug 
    the telephone line cord from the two-line telephone into the L1+L2 jack of the 
    triplex adapter.  Or, you can plug the two-line telephone into the TEL jack of the 
    two-line TAD.
    Multi-Line Connections (PBX)
    Most offices use a central telephone system. While it is often relatively simple 
    to connect the machine to a key system or a PBX (Private Branch Exchange), 
    we suggest that you contact the company that installed your telephone system 
    and ask them to connect the FAX/MFC for you. It is advisable to have a separate 
    line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to 
    receive faxes any time of day or night.
    If the FAX/MFC is to be connected to a multi-line system, ask your installer to 
    connect the unit to the last line on the system. This prevents the unit from being 
    activated each time a telephone call is received.
    If You Are Installing the FAX/MFC to Work with a PBX:
    1It is not guaranteed that the unit will operate correctly under all circumstances 
    with a PBX. Any cases of difficulty should be reported first to the company that 
    handles your PBX.
    2If all incoming calls will be answered by a switchboard operator, it is 
    recommended that the Receive Mode be set to MANUAL. All incoming calls 
    should initially be regarded as telephone calls.
    3(For Canada only) The FAX/MFC may be used with either pulse or tone dialing 
    telephone service.
    As with all fax units, this machine must be connected to a two wire system. If 
    your line has more than two wires, proper connection of the FAX/MFC cannot 
    be made.
    Triplex Adapter
    Two Line Phone
    External Two Line TAD Fax Machine 
    						
    							2 - 14   ASSEMBLY AND CONNECTIONS
    Custom Features on Your Phone Line
    If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID,  
    RingMaster, an answering service, an alarm system or other custom features on 
    one phone line, it may create a problem with the operation of your MFC.
    (See 
    I have difficulty with custom features on a single line., page 13-9.) 
    						
    							ON-SCREEN PROGRAMMING   3 - 1
    33On-Screen Programming
    User-Friendly Programming
    We have designed your FAX/MFC with on-screen programming using 
    navigation keys. User-friendly programming helps you take full advantage of all 
    the menu selections your FAX/MFC has to offer.
    Since your programming is done on the LCD, we created step-by-step on-screen 
    prompts to help you program your FAX/MFC. All you need to do is follow the 
    prompts as they guide you through the menu selections and programming 
    options. Additionally, you can program settings more quickly by pressing 
    Menu/Set and the menu number using the dial pad.
    Menu Selection Table
    You can probably perform most of these programming operations without the 
    Owner’s Manual. To help you understand the menu selections and options that 
    are found in the FAX/MFC programs, use the Menu Selection Table on 
    page 3-3.
    You can program your FAX/MFC by pressing Menu/Set followed by the menu 
    numbers. For example: to set FAX RESOLUTION to FINE, press 
    Menu/Set, 2, 2, 2  and   to select FINE, and then press Menu/Set.
    Alternating Displays
    Sometimes, the LCD alternates between the active setting and a Help message 
    giving brief instructions about how to proceed.  The message you’ll probably 
    see most often is shown below. When you place an original in the ADF, the 
    message appears to tell you that you can dial a number and send a fax, or you 
    can make a copy.
    or
    FAX: NO. & START
    COPY: NO. & COPY 
    						
    							3 - 2   ON-SCREEN PROGRAMMING
    Navigation Keys
     
    You can access the menu mode by pressing 
    Menu/Set. When you enter the Menu, the 
    LCD scrolls:
    Press 1 for General Setup Menu—OR—
    Press 2 for Fax Menu—OR—
    Press 3 for Copy Menu—OR—
    You can scroll more quickly through the each menu level by pressing  , and 
    then set an option by pressing Menu/Set when that option appears on the LCD. 
    Then the LCD shows next menu level. Press   to scroll to your next menu 
    selection, and then press Menu/Set.
    When you finish setting an option, the LCD shows ACCEPTED.
     
    * Access the Menu
    * Go to next menu level
    * Accept an option
    * Scroll through the 
    current menu level
    * Back to previous menu 
    level
    * Forward to next menu 
    level
    * Exit the Menu
    NoteUse   to scroll backward if you passed your choices or to save keystrokes.
    2.FAX
    3.COPY
    1.GENERAL SETUP
    SELECT     & SET
    or
    or 
    						
    							ON-SCREEN PROGRAMMING   3 - 3
    To access the menu, press   Menu/Set.
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    1. GENERAL 
    SETUP1. PAPER SIZE
    —LETTER
    LEGAL
    A4Selects size of 
    paper for 
    received faxes.
    4-1
    2. DATE/TIME
    ——Enter date and 
    time for the LCD 
    display and 
    heading on fax 
    transmissions.4-1
    3. STATION ID
    ——Program your 
    name, fax 
    number and 
    telephone 
    number to appear 
    on each 
    transmitted page.4-2
    4. VOLUME 1. RINGHIGH
    MED
    LOW
    OFFAdjusts ring 
    volume.
    4-4
    2. BEEPERHIGH
    LOW
    OFFAdjusts beeper 
    volume.
    4-4
    3. SPEAKERHIGH
    MED
    LOW
    OFFAdjusts speaker 
    volume.
    4-4
    4. HANDSETLOW
    HIGHAdjusts handset 
    volume.
    4-5
    5. VOLUME 
    AMPLIFYON(PERMANENT/
    TEMPORARY)
    OFFFor the hearing-
    impaired, you 
    can set the 
    volume to the 
    VOL 
    AMPLIFY:ON 
    setting on a 
    permanent or 
    temporary basis.4-6
    NoteThe factory setting (option) is shown in bold.
    Stop
    to accept
    to Exit 
    						
    							3 - 4   ON-SCREEN PROGRAMMING
    To access the menu, press   Menu/Set.
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    1. GENERAL 
    SETUP
    (Continued)5. AUTO 
    DAYLIGHT
    —ON
    OFFChanges for 
    Daylight Savings 
    Time 
    automatically.
    4-7
    6. TONER 
    SAVE
    —ON
    OFF
    Increases life of 
    toner cartridge.
    4-7
    7. SLEEP 
    MODE——
    Conserves power4-7
    8. TONE/
    PULSE
    (Canada Only)—TONE
    PULSE
    Selects dialing 
    mode
    4-7
    9. LOCAL 
    LANGUAGE
    (Canada Only)—
    ENGLISH
    FRENCH
    Allows you to 
    change the LCD 
    language to 
    French.See French 
    Manual
    2. FAX 1. SETUP 
    RECEIVE1. RING 
    DELAY04
    03
    02
    01
    00Number of rings 
    before FAX/MFC 
    answers in FAX/
    TEL, FAX ONLY, 
    MANUAL, or 
    TAD mode.
    5-2
    2. F/T
    RING TIME70
    40
    30
    20Sets the time for 
    “double-ring” in 
    FAX/TEL mode.5-3
    3. EASY 
    RECEIVEON
    SEMI
    OFFReceive fax 
    messages without 
    pressing the 
    Fax Start key.5-3
    4. REMOTE 
    CODEON
    ( 51, #51)
    OFF
    Activate or 
    deactivate the 
    FAX/MFC from a 
    remote location. You 
    can also personalize 
    these codes.
    5-5
    5. AUTO 
    REDUCTIONON
    OFFReduces size of 
    image.
    5-4
    NoteThe factory setting (option) is shown in bold.
    Stop
    to accept
    to Exit 
    						
    							ON-SCREEN PROGRAMMING   3 - 5
    To access the menu, press   Menu/Set.
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2. FAX
    (Continued)1. SETUP 
    RECEIVE
    (Continued)6. PRINT 
    DENSITY
    -+
    Makes prints 
    darker or lighter.
    5-4
    7. POLLING 
    RXON
    OFFSets up your 
    FAX/MFC to 
    poll another fax 
    machine.5-6
    2. SETUP 
    SEND
    1. CONTRASTAUTO
    S.LIGHT
    S.DARKChanges 
    lightness or 
    darkness of a fax 
    you are sending.6-5
    2. FAX 
    RESOLUTIONSTANDARDFINE
    S.FINE
    PHOTOChanges the 
    default setting of 
    fax resolution.6-5
    3. DELAYED 
    TIMER—Sets the time of 
    day that delayed 
    faxes will be sent.6-9
    4. DELAYED 
    FAX—Sends documents 
    later.6-9
    5. BATCH 
    TXON
    OFF
    Sends all delayed 
    faxes that are to 
    the same fax 
    number and at the 
    same time as one 
    transmission.
    6-10
    6. REAL 
    TIME TX
    NEXT FAX ONLY
    ON
    OFFYou can send a 
    fax without using 
    memory.
    6-3
    7. POLLED 
    TXON
    OFFSets up your 
    FAX/MFC with 
    a document to be 
    retrieved by 
    another fax 
    machine.6-10
    8. COVERPG 
    SETUPNEXT FAX ONLYON
    OFF
    PRINT SAMPLE
    Automatically 
    sends a cover 
    page you 
    program.6-6
    NoteThe factory setting (option) is shown in bold.
    Stop
    to accept
    to Exit 
    						
    							3 - 6   ON-SCREEN PROGRAMMING
    To access the menu, press   Menu/Set.
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2. FAX
    (Continued)2. SETUP 
    SEND
    (Continued)9. COVERPAGE 
    MSG
    —Programs 
    customized 
    message for fax 
    cover page.6-6
    0. OVERSEAS 
    MODEON
    OFFAdjusts for 
    sometimes 
    difficult overseas 
    transmissions.
    6-8
    3. SET 
    AUTO DIAL
    1. ONE-TOUCH 
    DIAL
    (FAX Models 
    Only)
    —
    Store One-Touch 
    Dial so you can  
    dial by pressing 
    only one key.
    7-1
    2. SPEED-DIAL(1. SPEED-DIAL 
    For MFC-4800)—
    Store Speed Dial 
    numbers so you can 
    dial by pressing 
    only four keys.
    7-2
    3. SETUP 
    GROUPS
    (2. SETUP GROUPS 
    For MFC-4800)—Sets up a Group 
    number for 
    Broadcasting.7-3
    4. SETUP 
    REPORTS
    1. TRANSMISSIONONON+IMAGE
    OFF
    OFF+IMAGE
    Initial setup for  
    Transmission 
    Verification 
    Report and Fax 
    Activity Report.10-2
    2. ACT. 
    INTERVAL2/4/7 Days
    6/12/24 Hours
    OFF10-2
    5. REMOTE 
    FAX OPT
    1. FAX 
    FWD/
    PAGINGOFF
    FAX FORWARD
    PAGING
    Sets FAX/MFC 
    to forward fax 
    messages–OR–
    to call your 
    pager.9-1
    2. FAX 
    STORAGEON
    OFFStores incoming 
    faxes in memory 
    for remote 
    retrieval.9-2
    3. REMOTE 
    ACCESS159 Personalizes 
    code for 
    retrieving faxes.9-3
    NoteThe factory setting (option) is shown in bold.
    Stop
    to accept
    to Exit 
    						
    							ON-SCREEN PROGRAMMING   3 - 7
    To access the menu, press   Menu/Set.
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2. FAX
    (Continued)5. REMOTE 
    FAX OPT
    (Continued)
    4. PRINT 
    FAX—Prints incoming 
    faxes stored in 
    the memory.5-6
    6. REMAINING 
    JOBS
    ——
    Check which jobs 
    are in memory or 
    cancel a Delayed 
    Fax or Polling Job.
    5-7, 6-4
    0. TEL 
    SERVICE
    1. DISTINCTIVEON
    OFF
    SETUses the 
    telephone 
    company 
    Distinctive Ring 
    subscriber service 
    to register the 
    ring pattern with 
    the FAX/MFC.8-1
    2. CALLER 
    IDDISPLAY
    PRINT REPORT
    View or print a list 
    of the last 30 
    Caller IDs stored 
    in memory.8-3
    3. COPY 1. COPY MODE
    —AUTO
    TEXT
    PHOTOSelects the Copy 
    resolution for 
    your type of 
    original.11-6
    2. CONTRAST
    —
    -+
    Adjusts the 
    contrast.
    11-6
    NoteThe factory setting (option) is shown in bold.
    Stop
    to accept
    to Exit 
    						
    							4 - 1   INITIAL SETUP
    44Initial Setup
    Getting Started
    Setting the Paper Size
    You can use three sizes of paper for printing your faxes and copies — letter, 
    legal and A4.   When you change the kind of paper you have loaded in the 
    FAX/MFC, you will need to change the setting for paper size so your FAX/MFC 
    can fit the incoming fax on the page.
    1Press Menu/Set, 1,1. 
    2Press  to select LETTER, LEGAL 
    or A4, and then press Menu/Set.
    3Press Stop/Exit.
    Setting the Date and Time
    Your FAX/MFC displays the date and time and prints it on every fax you send.
    In the event of a power failure, you may have to reset the date and time. All other 
    settings remain unaffected.
    1Press Menu/Set, 1, 2.
    2Enter the last two digits of the year, 
    and then press Menu/Set.
    3Enter two digits for the month (for 
    example, enter 09 for September, or 10 
    for October), and then press Menu/Set.
    4Enter two digits for the day (for example, 
    06), and then press Menu/Set.
    5Enter the time in 24-hour format 
    (for example, enter 15:25 for 3:25 PM), 
    and then press Menu/Set.
    6Press Stop/Exit. 
    The LCD now shows the date and time.
    1.PAPER SIZE
    or
    2.DATE/TIME
    YEAR:XX
    MONTH:XX
    DAY:XX
    TIME:XX:XX 
    						
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