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DELL 1235cn User Manual

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    							Installing Printer Software in Windows
    9
    TIP: If you want to set a specific IP address on a specific 
    network printer, click the 
    Set IP Address button. The Set IP 
    Address window appear s. Do as follows:
    a. Select a printer to be set with a specific IP address from the  list.
    b. Configure an IP address, su bnet mask, and gateway for the 
    printer manually and click
     Configure to set the specific IP 
    address for the network printer.
    c. Click Next.
    6Select the components to be  installed. After selecting the 
    components, the following wind ow appears. You can also 
    change the printer name, set the printer to be shared on 
    the network, set the printer as the default printer, and 
    change the port name of each printer. Click 
    Next.
    To install this software on a server, select the 
    Setting up 
    this printer on a server
     checkbox.
    7After the installation is finished, a window appears asking 
    you to print a test page appears. If you wish to do so, 
    select the corresponding checkbox(es) and click 
    Finish.
    NOTE: After setup is complete, if your printer driver does not 
    work properly, reinstall the printer driver. See “Reinstalling 
    Printer Software” on page 9.
    Reinstalling Printer Software
    You can reinstall the software if installation fails.
    1Start Windows.
    2From the Start menu select Programs or All Programs 
    → Dell → Dell Printers → your printer driver name → 
    Maintenance.
    3Select Repair and click Next.
    4The list of printers available on the local or network 
    appears. Select the printer you want to install from the list 
    and then click 
    Next. 
    • If you do not see your printer on the list, click 
    Update to 
    refresh the list, or select 
    Add TCP/IP Port to add your 
    printer to the network. To add the printer to the 
    network, enter the port name and the IP address for the 
    printer.
    • To find a shared network printer (UNC Path), select 
    Shared Printer [UNC] and enter the shared name 
    manually or find a shared  printer by clicking the 
    Browse 
    button.
    You will see a component list so that you can reinstall any 
    item individually.
     
    						
    							Installing Printer Software in Windows
    10
    NOTE: If your printer is not already connected to the 
    computer, the following window will appear.
    • After connecting the printer, click 
    Next.
    • If you do not want to connect the printer at this time, click 
    Next, and No on the following screen. Then the installation 
    will start and a test page will not be printed at the end of the 
    installation.
    • The reinstallation window that appears in this User’s  Guide may differ depending on the printer and 
    interface in use.
    5Select the components you wa nt to reinstall and click 
    Next.
    If you installed the printer software for local printing 
    and 
    you select your printer driver name, the window 
    asking you to print a test page appears. Do as follows:
    a. To print a test page, select the check box and click 
    Next.
    b. If the test page prints out correctly, click Yes.
    If it does not, click 
    No to reprint it.
    6When the reinstallation is done, click Finish.
    Removing Printer Software
    1Start Windows.
    2From the Start menu select Programs or All Programs 
    → Dell → Dell Printers → your printer driver name → 
    Maintenance.
    3Select Remove and click Next.
    You will see a component list so that you can remove any 
    item individually.
    4Select the components you want to remove and then click 
    Next.
    5When your computer asks you  to confirm your selection, 
    click 
    Yes.
    The selected driver and all of its components are removed 
    from your computer.
    6After the software is removed, click Finish.
     
    						
    							Basic Printing
    11
    2Basic Printing 
    this chapter explains the printing options and common printing 
    tasks in windows. 
    This chapter includes:
    • Printing a Document
    • Printing to a file (PRN)
    •Printer Settings- Layout Tab
    - Paper Tab
    - Graphic Tab
    - Other Options Tab
    - About Tab
    - Using a Favorite Setting
    - Using Help
    Printing a Document
    NOTES: 
    • Your printer driver 
    Properties window that appears in this 
    User’s Guide may differ depending on the printer in use. 
    However the composition of the printer properties window is 
    similar.
    • Check the Operating System(s) that are compatible  with your printer. Please refer to the OS Compatibility 
    section of Printer Specifications in the Getting started 
    chaper.
    • If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.
    • When you select an option in  printer properties, you may see 
    an exclamation mark   or   mark. An exclamation mark 
    means you can select that certain option but it is not 
    recommended, and   mark means you cannot select that 
    option due to the printer’s setting or environment.
    The following procedure describes the general steps required 
    for printing from various Window s applications. The exact steps 
    for printing a document may vary depending on the application 
    program you are using. See the User’s Guide of your software 
    application for the exact printing procedure.
    1Open the document you want to print.
    2Select Print from the File menu. The Print window is 
    displayed. It may look slightly different depending on your 
    application. 
    The basic print settings are  selected within the Print 
    window. These settings include the number of copies and 
    print range.
    3Select your printer driver from the Name drop-down 
    list.
    To take advantage of the printer features provided by your 
    printer driver, click 
    Properties or Preferences in the 
    application’s Print window. For details, see “Printer 
    Settings” on page 12.
    If you see 
    Setup, Printer, or Options in your Print 
    window, click it instead. Then click 
    Properties on the next 
    screen.
    Click 
    OK to close the printer properties window.
    4To start the print job, click OK or Print in the Print 
    window.
    Make sure that your 
    printer is selected.
     
    						
    							Basic Printing
    12
    Printing to a file (PRN)  
    You will sometimes need to save the print data as a file for your 
    purpose. 
    To create a file:
    1Check the Print to file box in the Print window.
    2Click Print.
    3Enter the folder name and assign a name of the file and 
    then click OK.
    Printer Settings
    You can use the printer properties window, which allows you to 
    access all of the printer options you need when using your 
    printer. When the printer properties are displayed, you can 
    review and change the settings needed for your print job. 
    Your printer properties window may differ, depending on your 
    operating system. This Software User’s Guide shows the 
    Properties window for Windows XP.
    Yo u r  p r i n t e r  d r i v e r  
    Properties window that appears in this 
    User’s Guide may differ depending on the printer in use.
    NOTES:
    • Most Windows applications will  override settings you specify 
    in the printer driver. Change all print settings available in the 
    software application first, and change any remaining settings 
    using the printer driver. 
    • The settings you change remain in effect only while you are  using the current program. 
    To make your changes 
    permanent
    , make them in the Printers folder. 
    • The following procedure is for Windows XP. For other  Windows operating systems, see the corresponding Windows 
    Users Guide or online help.
    1. Click the Windows 
    Start button.
    2. Select Printers and Faxes.
    3. Select  your printer driver icon .
    4. Right-click on the printer driver icon and select 
    Printing Preferences.
    5. Change the settings on each tab, click OK.
     
    						
    							Basic Printing
    13
    Layout Tab
    The Layout tab provides options to adjust how the document 
    appears on the printed page. The 
    Layout Options includes 
    Multiple Pages per Side,  Poster Printing, and Booklet 
    Printing
    . See “Printing a Document” on page 11 for more 
    information on accessing  printer properties.  
    Paper Orientation
    Paper Orientation allows you to select the direction in which 
    information is printed on a page. 
    •
    Portrait prints across the width of the page, letter style. 
    •
    Landscape prints across the length of the page, spreadsheet 
    style. 
    •
    Rotate 180 Degrees allows you to rotate the page, 180 
    degrees.
    Layout Options
    Layout Options allows you to select advanced printing options. 
    You can choose 
    Multiple Pages per Side and Poster Printing.
    •
    For details, see “Printing Multiple Pages on One Sheet of Paper 
    (N-Up Printing)” on page 16.
    •
    For details, see “Printing Posters” on page 17
    •
    For details, see “Printing Booklets” on page 17
    Double-sided Printing (Manual)
    Double-sided Printing allows you to print on both sides of 
    paper.
    •
    For details, see “Printing on Both Sides of Paper” on page 18.
     Landscape Portrait
    Paper Tab
    Use the following options to set the basic paper handling 
    specifications when you acce ss the printer properties. See 
    “Printing a Document” on page 11 for more information on 
    accessing printer properties. 
    Click the 
    Paper tab to access variou s paper properties. 
    Copies
    Copies allows you to choose the number of copies to be printed. 
    You can select 1 to 999 copies. 
    Paper Options
    Size
    Size allows you to set the size of paper you loaded in the tray. 
    If the required size  is not listed in the 
    Size box, click Custom. 
    When the 
    Custom Paper Setting window appears, set the paper 
    size and click 
    OK. The setting appears in the list so that you can 
    select it. 
    Source
    Ensure that Source is set to the corresponding paper tray.
    Use 
    Manual Feeder when printing on special materials like 
    envelopes and transparencies. 
    Type
    Set Type to correspond to the paper  loaded in the tray from 
    which you want to print. This  will let you get the best quality 
    printout. If not, print quality may not be acheived as you want.
    Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper.  
    Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper.  
    Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 
    25 % and Gilbert 100 %. 
    Plain Paper: Normal plain paper. Select th is type if your printer is 
    monochrome and printing on the 16 lb (60 g/m2) cotton paper. 
    Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
     
    						
    							Basic Printing
    14
    Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded 
    paper.  
    Archive Paper: If you need to keep print-out for a long period 
    time such as archives, select this option.
    Scaling Printing
    Scaling Printing allows you to automatically or manually scale 
    your print job on a page. You can choose from 
    None, Reduce/
    Enlarge
    , and Fit to Page. 
    •
    For details, see “Printing a Reduced or Enlarged Document” on 
    page 18.
    •
    For details, see “Fitting Your Document to a Selected Paper 
    Size” on page 18.
    Graphic Tab
    Use the following Graphic options  to adjust the print quality for 
    your specific printing needs.  See “Printing a Document” on 
    page 11 for more information on accessing printer properties. 
    Click the 
    Graphic tab to display the properties shown below. 
    Quality
    The Quality options you can select may vary depending 
    on your printer model.
     The higher the setting, the sharper the 
    clarity of printed characters and  graphics. The higher setting also 
    may increase the time it takes to print a document. 
    Color Mode
    You can choose color options. Setting to Color typically produces 
    the best possible print quality for  color documents. If you want to 
    print a color document in grayscale, select 
    Grayscale. If you 
    want to adjust the color options manually, select 
    Manual and 
    click the 
    Color Adjust or Color Matching button.
    •
    Copies Setting : In order to use this option, first you need to 
    set total number of copies from 
    Paper tab. When you make 
    several copies, and if you want to print some copies in color and 
    some in grayscale, use this option and select the number of 
    copies in grayscale.
    •Color Adjust : You can adjust the appearance of images by 
    changing the settings in the 
    Levels option.
    •
    Color Matching : You can adjust the appearance of images by 
    changing the settings in the 
    Settings option.
    Advanced Options
    You can set advanced settings by clicking the Advanced 
    Options
     button. 
    •Print All Text To Black: When the Print All Text To 
    Black 
    option is checked, all text in yo ur document prints solid 
    black, regardless of the color it appears on the screen. 
    •
    Print All Text To Darken: When the Print All Text To 
    Darken
     option is checked, all text in your document is allowed 
    to print darker than on a normal document.
    •
    Grayscale Enhancement: Press the Smart Color tab. It 
    allows users to preserve the  details of nature photos, and 
    improve contrast and readability  among grayscale colors, when 
    printing color documents in grayscale. 
    •
    Fine Edge: Press the Smart Color tab. It allows users to 
    emphasize edges of texts an d fine lines for improving 
    readability and align each color  channel registration in color 
    printing mode. 
     
    						
    							Basic Printing
    15
    Other Options Tab
    You can select output options for your document. See “Printing 
    a Document” on page 11 for more  information about accessing 
    the printer properties.
    Click the 
    Other Options tab to access the following feature:  
    Watermark
    You can create a background text  image to be printed on each 
    page of your document. 
    For details, see “Using Watermarks” on 
    page 19.
    Overlay
    Overlays are often used to take  the place of preprinted forms and 
    letterhead paper. 
    For details, see “Using Overlays” on page 20.
    Output Options
    •Print Subset: You can set the sequence in which the pages 
    print. Select the print or der from the drop-down list.
    - 
    Normal (1,2,3): Your printer prints all pages from the first 
    page to the last page.
    - 
    Reverse All Pages (3,2,1): Your printer prints all pages 
    from the last page to the first page.
    - 
    Print Odd Pages: Your printer prints  only the odd numbered 
    pages of the document.
    - 
    Print Even Pages: Your printer prin ts only the even 
    numbered pages of the document.
    About Tab
    Use the About tab to display the copyright notice and the 
    version number of the driver. If you have an Internet browser, 
    you can connect to the Internet by clicking on the web site icon. 
    See “Printing a Document” on  page 11 for more information 
    about accessing printer properties.
    Using a Favorite Setting 
    The Favorites option, which is visible on each properties tab, 
    allows you to save the current  properties settings for future 
    use. 
    To  s a v e  a  
    Favorites item:
    1Change the settings as needed on each tab. 
    2Enter a name for the item in the Favorites input box. 
    3Click Save. 
    When you save 
    Favorites, all current driver settings are 
    saved.
    To use a saved setting, select the item from the 
    Favorites drop 
    down list. The printer is now  set to print according to the 
    Favorites setting you selected. 
    To delete a Favorites item, select it from the list and click 
    Delete. 
    You can also restore the printer driver’s default settings by 
    selecting 
    Printer Default from the list. 
    Using Help
    Your printer has a help screen that  can be activated by clicking 
    the 
    Help button in the printer properties window. These help 
    screens give detailed information about the printer features 
    provided by the printer driver.
    You can also click   from the up per right corner of the window, 
    and then click on any setting. 
     
    						
    							Advanced Printing
    16
    3Advanced Printing
    This chapter explains printing options and advanced printing 
    tasks. 
    NOTE: 
    • Your printer driver 
    Properties window that appears in this 
    User’s Guide may differ depending on the printer in use. 
    However the composition of the printer properties window is 
    similar.
    • If you need to know the exact name of your printer, you can 
    check the supplied Drivers and Utilities CD.
    This chapter includes:
    • Printing Multiple Pages on One Sheet of Paper (N-Up  Printing)
    •Printing Posters
    •Printing Booklets
    • Printing on Both Sides of Paper
    • Printing a Reduced or Enlarged Document
    • Fitting Your Document to a Selected Paper Size
    • Using Watermarks
    • Using Overlays
    Printing Multiple Pages on One 
    Sheet of Paper (N-Up Printing) 
    You can select the number of pages to print on a single sheet 
    of paper. To print more than one page per sheet, the pages will 
    be reduced in size and arranged in the order you specify. You 
    can print up to 16 pages on one sheet.  
    1To change the print settings from your software 
    application, access printer  properties. See “Printing a 
    Document” on page 11.
    2From the Layout tab, choose Multiple Pages per Side in 
    the 
    Layout Type drop-down list. 
    3Select the number of pages you want to print per sheet 
    (1, 2, 4, 6, 9, or 16) in the 
    Pages per Side drop-down 
    list.
    4Select the page order from the Page Order drop-down 
    list, if necessary.
     
    Check Print Page Border to print a border around each 
    page on the sheet. 
    5Click the Paper tab, select the paper source, size, and 
    type.
    6Click OK and print the document. 
    12
    34
     
    						
    							Advanced Printing
    17
    Printing Posters
    This feature allows you to print a single-page document onto 4, 
    9, or 16 sheets of paper, for the purpose of pasting the sheets 
    together to form one poster-size document.
    1To change the print settings from your software 
    application, access printer  properties. See “Printing a 
    Document” on page 11.
    2Click the Layout tab, select Poster Printing in the 
    Layout Type drop-down list.
    3Configure the poster option:
    You can select the page layout from 
    Poster, 
    Poster, Poster or Custom. If you select 
    Poster, the output will be automatically stretched 
    to cover 4 physical pages. If the option is set to Custom, 
    you can enlarge the original from 150% to 400%. 
    Depending on the level of the enlargement, the page 
    layout is automatically adjusted to 
    Poster, 
    Poster, Poster. 
    Specify an overlap in millimeters or inches to make it 
    easier to pasting th e sheets together. 
    4Click the Paper tab, select the paper source, size, and 
    type.
    5Click OK and print the document. You can complete the 
    poster by pasting the sheets together. 
    0.15 inches
    0.15 inches
    Printing Booklets 
    This printer feature allows you to  print your document on both 
    sides of the paper and arranges the pages so that the paper can 
    be folded in half after printing to produce a booklet. 
    1To change the print settings from your software 
    application, access the printer properties. See “Printing a 
    Document” on page 11.
    2From the Layout tab, choose Booklet Printing from the 
    Layout Type drop-down list. 
    NOTE: The Booklet Printing option is not available for all 
    paper sizes. In order to find out the available paper size for 
    this feature, select the paper size in the 
    Size option on the 
    Paper tab, then check if the Booklet Printing in a Layout 
    Type drop-down list on the Layout tab is activated.
    3Click the Paper tab, and select the paper source, size, and 
    type.
    4Click OK and print the document.
    5After printing, fold and staple the pages. 
    8989
     
    						
    							Advanced Printing
    18
    Printing on Both Sides of Paper
    You can print on both sides of a sheet of paper. Before printing, 
    decide how you want your document oriented.
    The options are:
    •None
    •Long Edge, which is the conventional layout used in 
    book binding.
    •
    Short Edge, which is the type ofte n used with calendars.
    NOTE: Do not print on both side s of labels, transparencies, 
    envelopes, or thick paper. Paper jamming and damage to the 
    printer may result. 
    1To change the print settings from your software 
    application, access printer  properties. See “Printing a 
    Document” on page 11.
    2From the Layout tab, select the paper orientation.
    3From the Double-sided Printing section, select the 
    binding option you want.     
    4Click the Paper tab and select the pa per source, size, and 
    type.
    5Click OK and print the document.
    NOTE: If your printer does not have a duplex unit, you should 
    complete the printing job manua lly. The printer prints every 
    other page of the document first.  After printing the first side of 
    your job, the Printing Tip wi ndow appears. Follow the on-
    screen instructions to complete the printing job.
     Long Edge▲ Short Edge▲
    253
    2
    5
    3
    2
    53
    2
    53
    Printing a Reduced or Enlarged 
    Document 
    You can change the size of a page
    ’s content to appear larger or 
    smaller on the printed page. 
    1To change the print settings from your software 
    application, access printer  properties. See “Printing a 
    Document” on page 11. 
    2From the Paper tab, select Reduce/Enlarge in the 
    Printing Type drop-down list. 
    3Enter the scaling rate in the Percentage input box.
    You can also click the   or   button.
    4Select the paper source, size, and type in Paper Options. 
    5Click OK and print the document. 
    Fitting Your Document to a 
    Selected Paper Size
    This printer feature allows you to scale your print job to any 
    selected paper size regardless of  the digital document size. This 
    can be useful when you want to  check fine details on a small 
    document. 
    1To change the print settings from your software 
    application, access printer  properties. See “Printing a 
    Document” on page 11.
    2From the Paper tab, select Fit to Page in the Printing 
    Type
     drop-down list. 
    3Select the correct size from the Output size drop-down 
    list.
    4Select the paper source, size, and type in Paper Options.
    5Click OK and print the document.
    A
     
    						
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