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DELL 1235cn User Manual

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    							11| Introduction
    introduction
    These are the main compon ents of your printer:
    This chapter includes:
    • Printer overview
    • Control panel overview
    • Understanding the Status LED
    • Acknowledging the status of the toner cartridge • Menu overview
    • Supplied software
    • Printer driver features
    PRINTER OVERVIEW
    Front view
    Rear view
    1Document width guides9Document output tray
    2ADF10USB connector
    3Control panel11Toner cartridge
    4Output support12Imaging unit
    5Front cover13Waste toner container
    6Front cover handle14Scanner lid
    7Tray 115Scanner glass
    8Document input tray16Scan unit
    1Extension telephone socket 
    (EXT)5Handle
    2Telephone line socket6Power receptacle
    3Network port7Rear cover
    4USB port8Power switch
     
    						
    							Introduction |12
    CONTROL PANEL OVERVIEW
    Dell 1235cn
    1ID Copy You can copy both sides of an ID card (e.g., 
    drivers license) to a single side of paper. See ID 
    card copying on page 31.
    2Direct USBAllows you to directly print files stored on a USB 
    Memory device when it is inserted into the USB 
    connector on the front of your printer. See About 
    USB memory on page 46.
    3Display
    Shows the current status and prompts during an 
    operation.
    4Toner colorsThe toner colors shown below the LCD display 
    co-works with the display messages. See Status 
    LED with the toner cartridge messages. See 
    Acknowledging the status of the toner 
    cartridge on page 13.
    5Status
    Shows the status of your printer. See 
    Understanding the Status LED on page 13.
    6Fax
    Activates Fax mode.
    7CopyActivates Copy mode.
    8Scan/EmailActivates Scan mode.
    9MenuEnters Menu mode and scrolls through the 
    available menus.
    10OK
    Confirms the selection on the screen.
    11BackSends you back to the upper menu level.
    12Left/right arrow Scroll through the options available in the 
    selected menu, and increase or decrease values. 
    When entering characters, use right key to add 
    empty space.
    13Number keypad
    Dials a number or enters alphanumeric 
    characters. See Keypad letters and 
    numbers on page 21.
    14Address Book
    Allows you to search for stored email addresses.
    15Redial/PauseIn ready mode, redials the last number, or in Edit 
    mode, inserts a pause into a fax number.
    16On Hook Dial
    Engages the telephone line.
    17Stop/ClearStops an operation at any time. In ready mode, 
    clears/cancels the copy options, such as the 
    darkness, the document type setting, the copy 
    size, and the number of copies. 
    18Black Start
    Starts a job in Black and White mode.
    19Color StartStarts a job in Color mode.
    • All illustrations on this user’s guide may differ from your printer 
    depending on its options or models.
    • The surface of the output tray may become hot if you print a large  number of pages at once. Ensure that you do not touch the 
    surface, and do not allow children near it.
     
    						
    							Introduction |13
    UNDERSTANDING THE STATUS LED
    The color of the  Status LED indicates the prin ters current status.
    ACKNOWLEDGING THE STATUS OF THE 
    TONER CARTRIDGE
    The status of toner cartridges is indicated by the  Status LED and the LCD 
    display. If the toner cartridge is low or needs to be replaced, the  Status LED 
    turns red and the display shows t he message. However the arrow mark 
    shows which color toner is of concern or needs replacement with a new 
    cartridge. 
    Example: 
    The above example shows the yellow cartridge status indicated by the 
    arrow. Check the message to find out what the problem is and how to solve 
    it. See Understanding display messages on page 62 for more information 
    on error messages.
    STATUSDESCRIPTION
    Off • The printer is powered off-line.
    • The printer is in power save mode. When data 
    is received, or any button is pressed, it 
    switches to on-line automatically.
    GreenBlinking • When the green LED blinks slowly, the printer 
    is receiving data from the computer.
    • When the green LED blinks rapidly, the printer  is printing data. 
    On • The printer is powered on and can be used.
    RedBlinking• A minor error has occurred and the printer is 
    waiting for the error to be cleared. Check the 
    display message, and solve the problem 
    referring to Understanding display 
    messages on page 62. 
    • The toner cartridge is low. Order a new toner  cartridge, see Orderin g supplies on page 71. 
    You can temporarily improve print quality by 
    redistributing the toner. See Replacing the 
    toner cartridge on page 53.
    On • A problem has occurred such as a paper jam, 
    cover is open or no paper in the tray, so that 
    the printer cannot continue the job. Check the 
    message on the display, and see 
    Understanding display messages on 
    page 62 to solve the problem.
    • The toner cartridge is empty, exhausted, or  needs to be changed. See Understanding 
    display messages on page 62.
    Always check the message on the display to solve the problem. The 
    instruction in the Troubleshooting section will guide you to operate the 
    printer properly. See Understanding display messages on page 62 
    for more in formation.
     
    						
    							14| Introduction
    MENU OVERVIEW
    The control panel provides access to various menus to set up the  printer or use the printer’s functions. These menus can be acc essed by pressing Menu. Refer to 
    the following diagram.
    Some menus may not appear in the display depending on options or  models. If so, it is not applicable to your printer. 
    .
    Fax Feature
    Darkness
    Resolution
    Multi Send
    Delay Send
    Priority Send
    Forward
    Secure Receive
    Add Page
    Cancel Job
    Fax Setup
    Sending
    Redial Times
    Redial Term
    Prefix Dial
    ECM Mode
    Send Report
    Image TCR
    Dial Mode 
    Receiving Receive Mode
    Ring to Answer
    Fax Setup
    (Continued)
    Stamp RCV Name
    RCV Start Code
    Auto Reduction
    Discard Size
    Junk Fax Setup
    DRPD Mode
    Change Default
    Resolution
    Darkness
    Auto Report
    Copy Feature
    Reduce/Enlarge
    Darkness
    Original Type
    Layout
    Adjust Bkgd.
    Gray Enhance
    Copy Setup
    Change Default
    Copies
    Copy Collation
    Reduce/Enlarge
    Darkness
    Original Type
    Scan Feature
    USB featureScan Size
    Original Type
    Resolution
    Scan Color
    Scan Format
    E-mail Feature
    Scan Size
    Original Type
    Resolution
    Scan Color
    Scan Setup
    Change DefaultUSB Default
    E-mail Default
    System Setup(Continued)
    Report All Report
    Configuration
    Supplies Info
    Address Book
    Send Report
    Sent Report
    Fax RCV Report
    Schedule Jobs
    JunkFax Report
    Network Info.
    User Auth List
    Maintenance CLR Empty Msg
    Supplies Life
    Color
    Serial Number
    System Setup(Continued)
    Clear Setting All Settings
    Fax Setup
    Copy Setup
    Scan Setup
    System Setup
    Network Setup
    Address Book
    Sent Report
    Fax RCV Report
    Network
    TCP/IP
    Ethernet Speed
    Clear Setting
    Network Info
    System Setup
    Machine Setup Machine ID
    Machine Fax No.
    Date & Time
    Clock Mode
    Language
    Default Mode
    Power Save
    Timeout
    Altitude Adj.
    Auto Continue
    Import Setting
    Export Setting
    Paper Setup Paper Size
    Paper Type
    Sound/Volume Key Sound
    Alarm Sound
    Speaker
    Ringer
     
    						
    							Introduction |15
    SUPPLIED SOFTWARE
    You must install the printer software using the supplied CD to use your 
    printer as a printer and a scanner, after you have set up your printer and 
    connected it to your computer. The  CD provides you with the following 
    software.
    PRINTER DRIVER FEATURES
    Your printer drivers support the following standard features:
    • Paper orientation, size, source and media type selection
    • Number of copies
    In addition, you can use various spec ial printing features. The following 
    table shows a general overview of f eatures supported by your printer 
    drivers:
    Printer driver 
    CDCONTENTS
    Printer 
    software CDWindows •Printer driver: Use this driver to take full 
    advantage of your printer’s features.
    •
    Scanner driver: TWAIN and Windows 
    Image Acquisition (WIA) drivers are 
    available for scanning documents on 
    your printer.
    •
    SmarThrua: This is the accompanying 
    Windows-based software for your 
    multifunctional printer. 
    •
    Dell Toner Management System™: 
    Displays the status of the printer and the 
    name of the job when  you send a job to 
    print. The Dell Toner Management 
    System™ window also displays the level 
    of toner remaining and allows you to 
    order replacement  toner cartridges.
    •
    Printer Setting Utility: This program 
    allows you to set up printer’s other 
    options from your computer desktop.
    •
    Firmware Update Utility: This program 
    helps you to update printer’s firmware.
    •
    SetIP: Use this program to set your 
    printer’s T
    CP/IP addresses.
    a. Allows you to edit a scanned image in many ways using a powerful image  editor and to send the image by emai l. You can also open another image 
    editor program, like Adobe® Photoshop® , from SmarThru. For details, see 
    the onscreen help supplied on the SmarThru program.
    Macintosh• Printer driver : Use this driver to take 
    full advantage of your printer’s 
    features.
    • Scanner driver : TWAIN driver is 
    available for scanning documents on 
    your printer.
    •
    Printer Setting Utility: This program 
    allows you to set up printer’s other 
    options from your computer desktop.
    FEATUREWINDOWSMACINTOSH
    Color mode OO
    Printer quality optionOO
    Poster printingOX
    Multiple pages per sheet 
    (N-up)OO
    Fit to page printing
    O
    Oa
    a. This feature is support ed only MAC OS X 10.4 ~ 10.5.
    Scale printing OO
    WatermarkOX
    OverlayOX
     
    						
    							16 |Getting started
    getting started
    This chapter gives you step-by-step in structions for setting up the printer.
    This chapter includes:
    • Setting up the hardware
    • System requirements • Setting up the network
    • Printers basic settings
    SETTING UP THE HARDWARE
    This section shows the steps to set up the hardware which is explained in 
    the 
    Quick Install Guide . Ensure you read Quick Install Guide  and complete 
    following steps.
    1. Select a stable location. 
    Select a level, stable place with adeq uate space for air circulation. Allow 
    extra space to open covers and trays. 
    The area should be well-ventilated and  away from direct sunlight or 
    sources of heat, cold, and humidity.  Do not set the printer close to the 
    edge of your desk or table.
     
    Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the 
    altitude setting to optimize your  printing. See Altitude adjustment on 
    page 20 for more information.
    Select a flat, stable surface so that  the printer is not inclined greater than 
    2 mm (0.08 inch). Otherwise, pr inting quality may be affected.
    2. Unpack the printer and check all the enclosed items.
    3. Remove the tape holding the printer tightly.
    4. Load paper. 5.
    Ensure that all the cables are connected to the printer. 
    6. Turn the printer on. 
    When you move the printer, do not tilt or turn it upside down. 
    Otherwise, the inside of the printe r may be contaminated by toner, 
    which can damage the printer or result in bad print quality.
     
    						
    							Getting started |17
    SYSTEM REQUIREMENTS
    Before you begi n, ensure that your  system meets the following 
    requirements:
    Microsoft® Windows®
    Your printer supports the following Windows operating systems.
    Macintosh
    OPERATING 
    SYSTEM
    REQUIREMENT (RECOMMENDED)
    CPURAMFREE HDD SPACE
    Windows 
    2000 Intel® Pentinum® II 400 
    MHz (Intel Pentium III 933 
    MHz) 128
     MB 
    (256  MB) 600 MB
    Windows XP
    Intel Pentium III 933 MHz 
    (Intel Pentium IV 1 GHz) 128 MB 
    (256 MB)1.5 GB
    Windows 
    Server 2003  Intel Pentium III 933 MHz 
    (Intel Pentium IV 1 GHz)
    128 MB 
    (512 MB)1.25 GB to 
    2 GB
    Windows 
    Vista
    ®
    Intel Pentium IV 3 GHz 512 MB 
    (1024 MB)15 GB
    Windows 
    Server 2008 Intel Pentium IV 1 GHz 
    (Intel Pentium IV 2 GHz)
    512 MB 
    (2048 MB)10 GB
    • Internet Explorer 
    6.0 or higher is the minimum requirement for all 
    Windows operating systems.
    • Software installation can be only be performed by users with  Administrator rights.
    • Windows Terminal Service is compatable with this printer.
    OPERATING 
    SYSTEM
    REQUIREMENT (RECOMMENDED)
    CPURAMFREE HDD 
    SPACE
    Mac OS X 
    10.3 ~ 10.4 • Intel Processor
    • Power PC G4/G5 • 128 MB for a 
    Power-PC 
    based Mac 
    (512 MB).
    • 512 MB for an 
    Intel-based Mac 
    (1 GB) 1 GB
    Mac OS X 10.5
    • Intel Processor
    • 867 MHz or 
    faster Power PC 
    G4 /G5 512 MB (1 GB) 1 GB
     
    						
    							18 |Getting started
    SETTING UP THE NETWORK
    You need to set up the network protocols on the printer to use it in the
    network environment. You can set up the basic network settings through the
    printers control panel.
    Supported operation environments
    The following table shows the networ k environments supported by the 
    printer:
    Configuring network protocol via the printer
    To set up TCP/IP network parameters:
    1. Ensure your printer is connected to  the network with an RJ-45 Ethernet 
    cable.
    2. Ensure you have turned on the printer.
    3. Press  Menu on the control panel, until you see  Network on the bottom 
    line of the display and press OK .
    4. Press the left/right arrow until  TCP/IP appears and press  OK.
    5. Press the left/right arrow until  Static appears and press  OK.
    6. Press the left/right arrow until  IP Address appears and press OK .
    Enter a byte between 0 and 255 using the number keypad and press the 
    left/right arrow to  move between bytes.
    Repeat this to complete the address  from the 1st byte to the 4th byte.
    7. When you have finished, press OK .
    Repeat steps 6 and 7 to configure t he other TCP/IP parameters: subnet 
    mask and gateway address.
    Using the SetIP program
    This program is for the network IP se tting using the MAC address which is 
    the hardware serial number of the ne twork printer card or interface. 
    Especially, it helps the network administrator set several network IPs at the 
    same time.
     
    Installing the program
    1. Insert the driver CD provided al ong with your machine. When the 
    driver CD runs automatic ally, close the window.
    2. Start Windows Explorer and open the X drive. (X represents your 
    CDROM drive.)
    3. Double-click  Application > SetIP.
    4. Double-click  Setup.exe to install this program.
    5. Click  OK.
    If necessary, select a language from the drop-down list.
    6. Follow the instructions in the wi ndow and complete the installation.
    Setting network values
    1.Print the printer’s network configuration report to find your printer’s 
    MAC address. See Printing reports on page 49.
    2. From the Windows  Start menu, select  All Programs  →  Dell  →  Dell 
    printers  →  Dell 1235cn Color Laser MFP  →  SetIP.
    3. Click   to open the TCP/IP configuration window.
    4. Enter the network cards MAC address, IP address, subnet mask, 
    default gateway, and then click  Apply.
    5. Click  OK. The printer prints the network information. Confirm that the 
    settings are correct.
    6. Click  Exit.
    Installing the driver software
    You have to install the printer software for printing. The software includes 
    drivers, applications, and other us er friendly programs. The following 
    procedure is based on Windows XP. If  you use Macintosh operating system, 
    see the Software section.
    ITEMREQUIREMENTS
    Network interface • Ethernet 10/100 Base-TX
    Network operating system • Windows 2000/XP/2003/Vista
    • MAC OS 10.3 ~ 10.5
    Network protocols •TCP/IP
    • Standard TCP/IP
    •LPR
    • IPP/HTTP
    • Bonjour
    • DHCP
    •BOOTP
    If you are in a non-static IP addre ss environment and need to setup a
    DHCP network protocol, go to the  http://developer.apple.com/
    networking/bonjour/download/ , select the program Bonjour for
    Windows compatible with your computers operating system, and 
    install the program. This program will allow you to fix the network 
    parameter automatically. Follow the instruction in the installation 
    window.
    Contact the network ad ministrator if you are not sure how to 
    configure.
    You can also set up the network settings through the network 
    administration programs.
    • Embedded Web Service: Web server embedded on your 
    network print server, which allows you to:
    - Configure the network parameters necessary for the printer to 
    connect to various network environments.
    - Customize printer settings.
    • SetIP: Utility program that allows you to select a network 
    interface and manually configur e the IP addresses for use with 
    the TCP/IP protocol. See Using the SetIP program on page 18.
    • You can only use SetIP program when your printer is connected to  a network.
    • The following procedure is based on Windows XP.
    When you enter the MAC addre ss, enter it without colon(:).
    • The following procedure is applicable when the printer is being 
    used as a network printer. If you want to connect your printer with a 
    USB cable, refer to  Software section.
    • The procedure and popup window which appear during the  installation may differ depending on the operating system, the 
    printer feature, or the interface in use.
     
    						
    							Getting started |19
    1.Connect the network cable to your printer.
    2. Ensure that the network setup for your  printer is completed. See Setting 
    up the network on page 18. All applicat ions should be closed on your 
    computer before beginning installation.
    3. Insert the Printer Software CD into your CD drive. 
    The CD should automatically run, and an installation window appears.
    If the installation window does not appear, click  Start →  Run . Type 
    X:\Setup.exe , replacing “X” with the letter  which represents your CD 
    drive and click  OK.
    If you are running Windows Vista, click  Start →  All Programs  →  
    Accessories  →  Run , and type  X:\Setup.exe .
    If the  AutoPlay  window appears, click  Run Setup.exe in Install or  run 
    program  field, and click  Continue in the User Account Control 
    window.
    4. Click  Next.
    • The window shown above may differ slightly, if you are reinstalling  the driver.
    5. Select  Typical installation for a network printer , and then click Next. 6.
    The list of printers available on th e network appears. Select the printer 
    you want to install from the list and then click  Next.
    • If you do not see your printer on t he list, click Update to refresh the 
    list, or select  Add TCP/IP Port  to add your printer to the network. To 
    add the printer to the network, enter the port name and the IP 
    address for the printer.
    • To find a shared network printer (UNC Path), select  Shared Printer 
    [UNC]  and enter the shared name manually or find a shared printer 
    by clicking the  Browse button.
    7. After the installation is complete, a window appears asking you to print a 
    test page. If you wish to do so, select the corresponding checkbox(es) 
    and click  Finish.
    If you are not sure of the IP address, contact your network
    administrator or print network information. See Printing 
    reports on page 49.
    • If your printer does not work prop erly after the installation, try 
    to reinstall the printer driver. See  Software section for more 
    information.
    • During the printer driver installation process, the driver installer  detects the location information  for your operating system and 
    sets the default paper size for your printer. If you use a 
    different Windows location, you must change the paper size to 
    match the paper you usually use. Go to printer properties to 
    change the paper size after installation is complete.
     
    						
    							20 |Getting started
    PRINTERS BASIC SETTINGS
    After installation is complete, you ma y want to set the printers default 
    settings. Refer to the next section if you would like to set or change values.
    Altitude adjustment
    The print quality is affected by atmospheric pressure, which is determined 
    by the height of the printer above sea level. The following information will 
    guide you on how to set your printer for the best print quality or best quality 
    of print.
    Before you set the altitude value, fi nd the altitude where you are using the 
    printer.
    1. Click  Start →  All Programs  →  Dell  →  Dell Printers  →  Dell 1235cn 
    Color Laser MFP  →  Printer Setting Utility .
    You can also click Printer Setting Utility on the status bar in Mac OS X.
    2. Click  Setting  → Altitude Adjustment . Select the appropriate value 
    from the dropdown list, and then click  Apply.
    Changing the display language
    To change the display language in the control panel:
    1.Press  Menu until System Setup appears on the bottom line of the 
    display and press  OK.
    2. Press  OK when  Machine Setup  appears.
    3. Press the left/right arrow until  Language appears and press OK .
    4. Press the left/right arrow until the language you want appears and press 
    OK.
    5. Press  Stop/Clear to return to ready mode.   
    Setting the date and time 
    The current date and time are shown on the display when your printer is on 
    and ready to work. All of your faxes  will have the date and time printed on 
    them.
    1. Press  Menu until System Setup appears on the bottom line of the 
    display and press  OK.
    2. Press  OK when  Machine Setup  appears.
    3. Press the left/right arrow until  Date & Time appears and press  OK.
    4. Enter the correct time and date using the number keypad. 
    Month = 01 to 12
    Day     = 01 to 31
    Year    = requires four digits
    Hour    = 01 to 12 (12-hour mode) 
                  
     00 to 23 (24-hour mode)
    Minute = 00 to 59
       
    You can also use the left/right arrow to move the cursor under the 
    digit you want to correct and enter a new number.
    5. To select  AM or PM  for 12-hour format, press the 
    *or # button or any 
    number button.
    When the cursor is not under the AM  or PM indicator, pressing the 
    *or # 
    button immediately moves the cursor to the indicator.
    You can change the clock mode to 24-hour format (e.g. 01:00 PM as 
    13:00). For details, see next section (Changing the clock mode).
    6. Press  OK to save the time and date. 
    When you enter a wrong number,  Out of Range appears and the printer 
    does not proceed to the next step. If  this happens, re-enter the correct 
    number.
    7. Press  Stop/Clear  to return to ready mode.
    Changing the clock mode
    You can set your printer to display the current time in eit her a 12-hour or 24-
    hour format.
    1. Press  Menu until System Setup appears on the bottom line of the 
    display and press  OK.
    2. Press  OK when  Machine Setup  appears.
    3. Press the left/right arrow until  Clock Mode appears and press  OK. 
    4. Press the left/right arrow to select the other mode and press  OK.
    5. Press 
    Stop/Clear to return to ready mode.
    Changing the default mode 
    Your printer is preset to Copy m ode. You can switch this default mode 
    between Fax mode and Copy mode.
    1. Press  Menu until System Setup appears on the bottom line of the 
    display and press  OK.
    2. Press  OK when  Machine Setup  appears.
    3. Press the left/right arrow until  Default Mode appears and press  OK.
    4. Press the left/right arrow until the  default mode you want appears and 
    press  OK.
    5. Press  Stop/Clear  to return to ready mode.
    Setting sounds
    You can control the following sounds:
    • Key Sound: Turns the key sound on or off. With this option set to  On
    , a 
    tone sounds each time a key is pressed.
    1 Normal
    2High 1
    3High 2
    4High 3 
    If your printer is connected to a network,  Embedded Web Service 
    screen appears automatically. Click  Machine Settings →  Setup  
    (or  Machine Setup ) →  Adj.. Select the appropriate altitude value, 
    and then click  Apply.
    0
    The date format may differ from country to country
     
    						
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